Wendi Doi
Annapolis,MD
Summary
Dynamic administrative professional with extensive experience at Kingdom Embassy Church, excelling in office administration and event planning. Proven track record in enhancing operational efficiency and fostering community engagement. Skilled in budgeting and fundraising support, while demonstrating exceptional communication and organizational abilities to drive successful outcomes.
Overview
13
13
years of professional experience
Work History
Church Secretary
Kingdom Embassy Church
05.2023 - 06.2025
- Assisted in managing church calendar and scheduling events.
- Maintained accurate records of membership and contributions.
- Organized materials for meetings and church activities efficiently.
- Handled correspondence, ensuring timely delivery of important information.
- Collaborated with staff to streamline administrative processes effectively.
- Developed an understanding of church operations and community needs.
- Created and updated membership rosters, church documents and basic reports.
- Maintained church calendar by collecting information about upcoming events and reserving appropriate spaces for regular meetings and special activities.
- Greeted visitors, callers and members of congregation courteously and promptly
- Handled church correspondence, member database and building scheduling.
- Supported communication efforts through newsletters and bulletins.
- Answered inquiries from congregation members and visitors promptly.
- Improved office efficiency by maintaining adequate supplies inventory levels while staying within allocated budgets.
- Organized volunteer schedules for various ministries and events while ensuring sufficient coverage at all times.
- Directed administrative and secretarial support for pastors, program directors and volunteers at church.
- Ensured seamless worship services by preparing weekly bulletins that included hymns, readings, prayers, and announcements.
- Streamlined office procedures by organizing and maintaining an up-to-date filing system for important documents.
- Supported the financial stability of the church by accurately tracking donations, pledges, and offerings on a weekly basis.
- Provided exceptional administrative support to pastoral staff including scheduling appointments, making travel arrangements, and preparing meeting materials.
- Assisted in organizing fundraising efforts that contributed significantly towards meeting annual financial goals of the church community projects.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Performed research to collect and record industry data.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Special Events Coordinator
Kingdom Embassy Church
04.2023 - 04.2025
- Coordinated logistics for diverse special events, ensuring seamless execution and adherence to timelines.
- Collaborated with vendors and stakeholders to secure resources and optimize event delivery.
- Managed event budgets, tracking expenses to ensure alignment with financial objectives.
- Developed engaging event themes, enhancing attendee experience and satisfaction levels.
- Designed custom event layouts that maximized available space while maintaining a visually pleasing aesthetic.
- Implemented creative solutions for venue challenges, optimizing space usage and enhancing the overall guest experience.
- Facilitated communication between internal events personnel and external vendors to quickly resolve any conflicts or concerns.
- Fostered positive relationships with clients, leading to repeat business and strong customer satisfaction ratings.
- Streamlined event operations by developing efficient logistical processes for event setup and breakdown.
- Enhanced attendee satisfaction by meticulously planning and executing memorable special events.
- Managed event logistics and operations.
- Coordinated schedules and timelines for events.
- Brainstormed and implemented creative event concepts and themes.
Administrative Manager
Kingdom Embassy Church
02.2021 - 06.2024
- Streamlined administrative processes, enhancing operational efficiency and reducing response times.
- Developed and implemented training programs for staff, improving team performance and knowledge retention.
- Coordinated cross-departmental communication to support project alignment and resource sharing.
- Led initiatives to improve workflow automation, resulting in increased productivity across departments.
- Facilitated regular team meetings to promote collaboration, address challenges, and celebrate achievements.
- Successfully managed multiple high-priority projects simultaneously while maintaining attention to detail and meeting deadlines.
- Supervised cross-functional teams, fostering a collaborative work environment that drove positive results.
- Completed extensive clerical work, including filing physical as well as digital files, printing, creating documents and spreadsheets, and answering phone calls
Instructional Aid
Pediatric Developmental Services
02.2022 - 05.2023
- Supported classroom activities by assisting teachers with lesson preparation and student engagement.
- Adapted instructional materials to accommodate diverse learning styles and individual needs.
- Monitored student progress, providing feedback and encouragement to enhance learning experiences.
- Collaborated with teachers to develop effective strategies for managing classroom behavior.
- Implemented individualized education plans (IEPs) under the guidance of special education staff.
- Facilitated communication between students, parents, and educators to support academic success.
- Trained new instructional aides on classroom protocols and support techniques.
- Evaluated educational resources to improve instructional quality and student outcomes.
- Provided support during classes, group lessons, and classroom activities.
- Provided one-on-one support for students needing additional assistance, improving their understanding of course material.
- Prepared supplementary materials for diverse learners, helping accommodate varying learning styles and abilities within the classroom.
- Contributed to a positive classroom environment by establishing rapport with students and addressing individual needs.
- Kept classrooms clean, neat, and properly sanitized for student health and classroom efficiency.
- Maintained accurate records of student performance data, aiding teachers in making informed instructional decisions.
Amazon Grocery Shopper
Amazon
02.2022 - 08.2022
- Executed efficient shopping strategies to maximize customer satisfaction and minimize delivery times.
- Adapted quickly to changing customer demands and preferences, enhancing service quality.
- Developed strong relationships with vendors to streamline procurement processes and improve product selection.
- Implemented process improvements that increased operational efficiency in shopping workflows.
- Maintained an organized and systematic approach to shopping, resulting in fewer errors and higher accuracy.
- Ensured proper storage of perishable items during transportation, minimizing spoilage or damage risks.
- Enhanced customer satisfaction by efficiently fulfilling grocery orders and ensuring product quality.
Social Media Manager
Kingdom Embassy Church
01.2020 - 03.2022
- Developed and implemented social media strategies to enhance brand visibility across platforms.
- Created engaging content tailored for target audiences, increasing user interaction and engagement rates.
- Analyzed social media metrics to refine campaigns, ensuring alignment with overall marketing objectives.
- Collaborated with design teams to produce visually appealing graphics and videos for social media channels.
- Managed online community interactions, fostering relationships and addressing customer inquiries promptly.
- Trained junior team members on best practices in social media management and content creation techniques.
- Managed multiple social media platforms, ensuring a consistent brand voice and message.
- Boosted engagement rates with the creation of compelling and visually appealing content.
- Optimized posting schedules based on platform-specific analytics to maximize content visibility.
- Successfully built a loyal following by consistently sharing valuable content that resonated with the target audience.
- Increased brand awareness by developing and implementing effective social media strategies.
- Implemented content calendar to ensure timely and organized posting across all channels.
- Streamlined content creation process, allowing for more frequent and impactful posts.
- Monitored social media trends to keep brand's content relevant and engaging.
- Coordinated with marketing team to align social media strategy with overall marketing objectives.
- Oversaw social media presence and aligned posts to include branding and trending ideas.
Professional Singer
Malu Productions
09.2016 - 02.2019
- Performed diverse musical genres in various venues, enhancing audience engagement and satisfaction.
- Collaborated with musicians and producers to create original compositions, fostering innovative soundscapes.
- Developed tailored vocal techniques to meet specific project requirements, improving performance quality.
- Conducted rehearsals and workshops for aspiring singers, mentoring talent and promoting skill development.
- Established partnerships with local artists and venues, enhancing collaborative opportunities within the music community.
- Successfully balanced multiple commitments simultaneously such as rehearsals, recordings sessions, promotional appearances and live shows.
Paraprofessional Tutor
Jefferson Elementary School
01.2012 - 06.2015
- Delivered individualized tutoring sessions to enhance student understanding of core subjects.
- Supported classroom activities by preparing instructional materials and resources.
- Collaborated with teachers to develop tailored learning plans for diverse student needs.
- Mentored new paraprofessionals, sharing best practices and facilitating professional growth.
- Developed and maintained strong relationships with students, parents, and educators to support educational goals.
- Enhanced student comprehension by implementing individualized tutoring sessions tailored to their unique needs.
- Supported classroom teachers by reinforcing essential concepts and providing additional guidance during lessons.
Vocal Coach
Shimizu Voice
01.2014 - 01.2015
- Developed customized vocal training programs tailored to individual student needs.
- Mentored aspiring vocalists, enhancing their performance techniques and stage presence.
- Implemented innovative teaching strategies to improve student engagement and learning outcomes.
- Conducted regular assessments to track progress and adjust training methods accordingly.
- Taught fundamentals such as projection, breathing and vocal techniques.
- Helped students prepare for auditions and special events.
- Mentored struggling students with individualized approach to enhance learning.
- Taught performers of varying skill levels ways to improve overall range.
Education
Roosevelt High School
Honolulu, HISkills
- Office administration
- Phone etiquette
- Scheduling appointments
- Document preparation
- Records management
- Website management
- Meeting planning
- Supply management
- Events planning
- Budgeting and finance
- Fundraising support
- Bulletin preparation
- Supplies management
Timeline
Church Secretary
Kingdom Embassy Church
05.2023 - 06.2025
Special Events Coordinator
Kingdom Embassy Church
04.2023 - 04.2025
Instructional Aid
Pediatric Developmental Services
02.2022 - 05.2023
Amazon Grocery Shopper
Amazon
02.2022 - 08.2022
Administrative Manager
Kingdom Embassy Church
02.2021 - 06.2024
Social Media Manager
Kingdom Embassy Church
01.2020 - 03.2022
Professional Singer
Malu Productions
09.2016 - 02.2019
Vocal Coach
Shimizu Voice
01.2014 - 01.2015
Paraprofessional Tutor
Jefferson Elementary School
01.2012 - 06.2015
Roosevelt High School
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