Wendy Gillespie
Warwick,NY
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving C-level executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
22
22
years of professional experience
Work History
Dental Assistant
Dr. Owen McShane
04.2022 - Current
- Assist Doctor in all dental procedures including but not limited to amalgam and composite filling, core build up and post, crown, bridge, veneers, Root Canal, Oral Surgery, pouring models, impressions, and digital x-trays
- Set up and break down rooms for dental procedures
- Sterilization
- Maintain Lab Cases.
Executive Assistant
Honda
01.2023 - 04.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Improved office efficiency by implementing new filing systems and document management processes.
Dental Assistant
Gregory Freed
02.2018 - 01.2022
- Assist Dr in all Dental Procedures including but not limited to amalgam and composite filling, core build up and post, crown, bridge, veneers, Root Canal, Oral Surgery, pouring models, impressions, and digital x-trays
- Set up and break down rooms for dental procedure
- Sterilization
- Maintain Lab Cases.
Executive Assistant
Liberator Medical
06.2006 - 06.2015
- Answered telephone calls for the CFO and managed all correspondence for emails
- Coordinated travel arrangements including reserving flights, hotels and restaurant reservations
- Prepared daily sales reports and distributed to all C-Level Executives
- Greeted and arranged meetings for all vendors with Executives
- Created electronic filing system for all confidential documents
- Arranged monthly staff meetings
- Oversaw office supply inventory and placed orders for re-stocking
- Submitted and reconciled office expense reports to and for CFO.
- Facilitated training and onboarding for incoming office staff.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Conducted research and analyzed data to provide detailed reports on various business topics.
Executive Assistant
Orange Heating HVAC
08.2002 - 10.2005
- Responsible for the personal calendar and daily events for the CEO
- Prepared financial documentation for customer proposals
- Generated weekly payroll for 35 employees
- Prepared all employee work schedules
- Handled all administrative duties such as phones, email correspondence, generating invoices, accounts payable and receivable for CEO
- Trouble shoot all customer service problems
- Responsible for ordering and committing to monthly budget for office supplies
- Light bookkeeping
- Oversaw all expense reports and issued reimbursements.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Led staff and vendors in providing high level of service for owner and guests.
Education
Associate's degree - Business Administration
Indian River State College
Fort Pierce, FLSkills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Calendar Management
- Information confidentiality
- Schedule Management
- Project Management
Timeline
Executive Assistant
Honda
01.2023 - 04.2024
Dental Assistant
Dr. Owen McShane
04.2022 - Current
Dental Assistant
Gregory Freed
02.2018 - 01.2022
Executive Assistant
Liberator Medical
06.2006 - 06.2015
Executive Assistant
Orange Heating HVAC
08.2002 - 10.2005
Associate's degree - Business Administration
Indian River State College
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