Wendy Mancha

Daily job task includes but not limited to, Review final FF&E specs & budget as turned in by designer, Final FF&E Bid and Negotiations, Purchasing spec Review for Final bids, Create Bid Package, Collect Bid packages, Review all specs not sent for bid and confirm pricing, lead time with each vendor for each item, Warehousing Coordination, Select Vendor and issue PO’s, Review responses – Acknowledgements/ Confirmations / Invoices, Create updated “purchasing budget” to reflect all changes in pricing, Accounts Payable Processing, Expediting, Installation Coordination, Project Closeout

• Conducted market research to stay informed on industry trends, competitor strategies, and emerging technologies in purchasing management.
• Enhanced supplier performance with regular evaluations, feedback sessions, and improvement plans.
• Spearheaded continuous improvement initiatives, driving process optimization in the procurement department.
• Collaborated with cross-functional teams to understand their needs and ensure timely delivery of materials.
• Streamlined procurement processes for increased efficiency and reduced purchasing lead times.
• Developed strategic sourcing plans to identify potential suppliers and achieve best value for the organization.

Daily job roles include support and collaboration with senior and executive team members in providing strategic leadership, meeting financial goals and project performance, with direct daily management of financial/administrative operations and project delivery. Assure adherence to budgets, monitoring all project earnings, collections and expenditures. Oversee the design and management of projects and help facilitate communication between teams. Collaborate with Human Resources on employee relations, performance reviews, compensation and benefits practices. Work with team to develop proposals/contracts that speak to the client’s scope, budget, schedule and objectives. Lead project management reviews to improve project schedules, scope definition, budget and collection targets.
Reviewing analyses of activities, office staffing, costs, operations and forecast data to assess progress toward stated goals and objectives.

• Supported project management team for optimal performance.
• Managed cross-functional teams to ensure seamless collaboration for optimal business outcomes.
• Cultivated strong relationships with clients, vendors, and partners for mutually beneficial collaborations.
• Implemented new technologies to automate processes, resulting in reduced labor costs and increased efficiency.
• Established performance goals for department and outlined processes for achievement.
• Improved overall company reputation through effective public relations campaigns and corporate social responsibility initiatives.

• Upon receipt of RFP, work with potential client on necessary items to provide proposal.
• Generate and issue custom proposal per client requirements, implementing portfolio as necessary.
• Update/maintain portfolio; customize when needed per project basis.
• Work with team on any additional service opportunities and contract for such work.
• Maintained client information and accounts in company databases.
• Maintained regular communication with prospective clients throughout the sales cycle, fostering relationship-building efforts.
• Coordinated trade show participation, ensuring a well-organized presence that showcased company offerings effectively.
• Developed strategic partnerships with industry leaders, improving company visibility and credibility.
• Participated in networking events to establish new connections and expand professional relationships.
• Spearheaded social media campaigns aimed at increasing brand recognition among target audiences while generating new leads for business expansion purposes.
• Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
• Provided regular updates on progress towards established goals during internal meetings and presentations.
• Participated in industry events and conferences, building brand awareness and attracting potential clients.
• Established and maintained highly effective relationships with clients and industry partners to drive growth.

• Maintained accurate personnel records, ensuring privacy standards were met in accordance with relevant regulations.
• Coordinated new hire onboarding, completing background checks and reference checks to complete screenings.
• Managed employee benefits programs, ensuring timely enrollment and accurate recordkeeping.
• Supervised job interviews and conducted exit surveys to verify compliance with HR best practices.
• Advised department managers on best practices in regard to labor relations, conflict resolution, and disciplinary actions.
• Coordinated onboarding processes for new hires, integrating them seamlessly into the workplace environment.
• Collaborated with management teams to establish clear succession plans for key roles within the organization.
• Drafted and documented employee handbook and company policies to reduce compliance risks.
• Organized regular team-building events to promote camaraderie among employees and boost morale.
• Assisted with writing job postings and job descriptions.
• Evaluated the effectiveness of current HR systems; identified areas requiring enhancement or replacement.
• Facilitated employee relations, benefits administration and performance management initiatives to support workforce needs.
• Conducted job analysis, salary surveys and market analysis to deliver competitive compensation and benefits packages.
• Processed paperwork and hiring details for promotions and lateral position changes.
• Conducted thorough performance evaluations to identify areas of improvement and provide constructive feedback to employees.
• Coordinated annual open enrollment activities; communicated changes/updates regarding benefit offerings.
• Participated in cross-functional projects aimed at improving overall organizational performance.
• Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.
• Assisted managers and supervisors with employee disputes, disciplinary actions and other workplace issues.
• 401k Plan Administrator responsible for all required reporting, quarterly meeting with advisor, participate communication and transactions.
• Prepare/update payroll reports, enter payroll into ADP online platform, set up new employees, enter deductions, break down payroll into accounting, prepare final paycheck calculations, complete all required compliance reports.

The Duncan & Miller internal Purchasing Division is an all-inclusive entity functioning within the shared infrastructure of our design team. This department functions via a self-sufficient network, with the integration of our new DesignTrack system. This technologically advanced system, unique to DMD, allows for all processes involved in the creation of your project to be linked together, therefore making all data less prone to error due to reproduction or re-entry. From the initial design conceptualization through to the final installation, this system is completely internal, which means a more efficient means of information transfer.

• Maintained complete documentation and records of all purchasing activities.
• Reviewed purchase orders for accuracy and compliance with company policies before approval, minimizing errors and potential disputes.
• Contacted each vendor and recorded information regarding price, availability and quality of products.
• Created purchase orders and had each signed by production managers.
• Enhanced procurement efficiency by streamlining purchasing processes and implementing cost-saving strategies.
• Developed strong relationships with key suppliers, fostering trust and collaboration that enabled successful negotiations.

· Work under the general direction of a Project Designer or Senior Project Designer

· Provide design support and documentation throughout all design phases

· Assist in the selection of FF&E materials for design projects

· Assist in the development of FF&E specifications, budgets, documentation, and fabricating material boards as directed by senior team member

· Work with vendors to compile pricing, availability, and samples of FF&E materials

· Process quoting and recording FF&E selections

· Execute transmittal of documents, samples and general correspondence to consultants, team members and clients

· Assist in preparation of concept drawings for schematic and design development presentations

· Perform specification writing for design projects under senior supervision

· Apply creative judgment and design skills in preparing client presentations