Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Wendy Martinez Pagnone

Glendale,CA

Summary

I am an organized Executive Assistant and Event Planner with more than 15 years experience who is versed in coordinating management meetings, high-level conference calls, heavy calendars, special events and travel arrangements for top executives, and who continually maintains a positive attitude while interacting with demanding and high-profile clients while keeping utmost confidentiality.

As an event planner, I am well versed at juggling many tasks. Charged with creating experiences and bringing visions to life, Scouting locations, soliciting bids, managing vendor relationships and client communications, creating and negotiating contracts, and managing budgets are all event planner responsibilities. Overall, it’s their job to ensure everything runs

Overview

26
26
years of professional experience

Work History

Associate Director, Events

Archdiocese of Los Angeles
01.2023 - Current
  • Manage all aspects of event planning, meet strict deadlines, and stay within budget
  • Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing creative and logistical aspects of all events
  • Establish procedures and execute them
  • Coordinate with internal staff, clients, and vendors to establish requirements for event, and serve as liaison to senior executives throughout planning process
  • Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event
  • Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
  • Oversee event from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
  • Build and maintain comprehensive database of industry contacts, vendors, and venues
  • Troubleshoot any issues that arise on event day

Executive Assistant to Chief Development Officer

Archdiocese of Los Angeles
10.2018 - Current
  • Provide high level administrative assistance to the Chief Development Officer and other directors of Development
  • Oversee and coordinate Board meetings, Development director meetings, department wide staff meetings, retreats, board meetings, and other meetings as needed
  • Oversee vacation/sick/personal time of Development staff, supervise support staff including assigning and reviewing work and providing training and direction as necessary
  • Oversee prep, printing, and distribution of all publications (events calendar, org chart, department letterhead, special reports as needed
  • Arrange and ensure effective administrative support for gift officers and advancement services as needed
  • Process department accounts payable; review and approve biweekly timesheets
  • Maintain calendars; make travel and hotel reservations
  • Coordinate meetings or events hosted by Office of Development including developing/preparing invitations or other documents; prepares mailings; arranges/coordinates meeting places and refreshments
  • Act as liaison between Chief Development Officer and staff to give and receive information relative to assigned projects; follow up to ensure they accomplish work projects as planned
  • Set up and maintain confidential files and other records, compose correspondence, reports and memos, maintain accurate records of department expenses; reconcile and review credit card statements, manage office supply inventory; order and distribute office supplies as needed.

Reception/Administrative Assistant

Producer-Writers Guild Of America
01.2015 - 01.2018
  • Answered and quickly redirected up to 150 calls per day and coordinated logistics and materials for board meetings, committee meetings, trustee meetings and staff events
  • Created detailed expense reports and requests for capital expenditures
  • Ordered and distributed office supplies while adhering to a fixed office budget
  • Logged all incoming mail and check distribution from major film and production companies and distributed to correct departments within company
  • Handled writers’ questions daily pertaining to their pension and health benefits
  • Assisted HR manager while keeping utmost discretion regarding company employees.

Realtor

Coldwell Banker Residential Brokerage
01.2012 - 01.2015
  • Worked with buyers and sellers in the negotiation of all aspects of real estate transactions
  • Conducted open houses and scouted various properties for clients
  • Worked closely with various title companies, lenders and escrow offices.

Administrative Assistant/Office Manager

Piedmont Investment
01.1999 - 01.2012
  • Handled all administrative duties including answering phones and maintaining calendar for broker/owner
  • Ordered and distributed office supplies
  • Planned and coordinated various events dedicated to obtaining new business
  • Billed vendors for reimbursement pertaining to REO transactions.

Education

Skills

  • Excellent organizational skills
  • Manage stress timely and effectively
  • Excellent written and verbal communication skills
  • Ability to work independently and as part of a team
  • Proficient in Microsoft Office, Mac, PC
  • Articulate and well spoken
  • Professional phone etiquette
  • Database management
  • Attention to detail with proven interpersonal skills
  • Flexible working hours
  • Self-motivated and learn new tasks quickly
  • 70 wpm typing speed

References

References upon request

Timeline

Associate Director, Events

Archdiocese of Los Angeles
01.2023 - Current

Executive Assistant to Chief Development Officer

Archdiocese of Los Angeles
10.2018 - Current

Reception/Administrative Assistant

Producer-Writers Guild Of America
01.2015 - 01.2018

Realtor

Coldwell Banker Residential Brokerage
01.2012 - 01.2015

Administrative Assistant/Office Manager

Piedmont Investment
01.1999 - 01.2012

Similar Profiles

CREATE PROFILE
Wendy Martinez Pagnone