Wendy O'Brien
North Chesterfield,Virginia
Summary
Dedicated professional with years of experience in coordinating and managing events to ensure successful outcomes. Strong organizational skills, superior attention to detail, and the ability to multitask and manage competing priorities. Proven ability to work with diverse groups and coordinate multiple teams to create successful events that exceed expectations.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Cancer Conference Coordinator
HCA Sarah Cannon Cancer Institute
08.2019 - Current
- Compiling patient information, requested by Physicians, to be presented at cancer conferences; coordinating with radiology, pathology, physicians, and outside facilities to ensure all patient records needed for the conference are available in order to provide the best treatment plan; supporting and collaborating with physician moderators, presenters, and physician office staff; preparing cancer conference documentation such as agendas, minutes, and attendance logs for conferences; facilitating multiple conferences, utilizing WebEx in addition to providing training for virtual conferences; preparing conference room set-up; maintaining documentation for Physician continuing education requirements; providing and maintaining required documentation for Hospital survey/accreditation; implementing new equipment that allows for the most efficient conference.
- Assisted speakers in preparing presentations materials while ensuring adherence to time constraints.
- Evaluated post-conference data to identify areas of improvement and implement changes in subsequent events.
- Maintained detailed records of conference planning activities, streamlining future coordination efforts.
- Coordinated seamless audio-visual setups, ensuring uninterrupted presentations and smooth transitions between speakers.
- Managed event logistics and operations.
Program Support Assistant
VCUHS
06.2015 - 08.2017
- Provided secretarial support and general office duties for Pediatric Trauma Program; general responsibilities included data entry for trauma registry; typing, word processing, taking minutes, expense monitoring; running reports from Trauma Database; assisted in preparation of state designation and American College of Surgeons verification of a Level I Trauma Center; event planning, catering and set-up; assisted visitors and patients within hospital; contributed to prevention and outreach programs; designed and implemented marketing materials; Supply ordering; assisting in training of student worker; proficient in Kronos, Lawson, Cerner, Event Management Systems and Medical Terminology.
Childcare
Home Childcare/Stay-at Home Parent
08.2013 - 06.2015
- Provided in-home childcare for infant and school aged child
Training/Event/Marketing Coordinator
W.O. Grubb, Inc
03.2002 - 03.2003
- Scheduled and set-up training for employees; planned and coordinated events; designed and developed marketing strategies; utilized Microsoft, Power point and Excel; Customer Relations
- Managed vendor relationships to secure optimal pricing and services for event needs.
- Elevated brand visibility by securing speaking engagements at industry conferences and trade shows.
- Championed new ideas for innovative marketing techniques that led to increased interest in company offerings at promotional events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
Leasing Specialist
Archstone Communities
09.1999 - 03.2002
- Responsible for leasing apartment homes and training new employees; strong customer relations, problem resolution and community planning; utilized Microsoft and Excel
- Answered phone calls and emails and responded to questions from prospects quickly and effectively.
- Coordinated move-ins and move-outs, ensuring seamless transitions for both new and departing residents.
- Managed leases by preparing for renewals and vacancies and enforced occupancy and payment terms.
- Provided exceptional customer service to both current residents and prospective tenants, generating positive word-of-mouth referrals.
- Collected, completed, and processed lease applications.
- Showed apartments to potential tenants and answered questions regarding community.
Education
Pre-requisites toward a Nursing career/Liberal Arts -
Reynolds Community College
Richmond, VA05.2011
H.S. Diploma -
Douglas Southall Freeman High School
Richmond, VA06.1992
Skills
- Office 365
- Kronos
- WebEx
- SharePoint
- Event Planning
- Meeting scheduling/conference room set-up for routine meetings and educational conferences
- Speaker Coordination
- Onsite Execution
- Event Planning Expertise
- Audiovisual Coordination
- Event Setup and Breakdown
- Events logistics management
- Time Management
- Scheduling
- File Management
- Workflow Management
- Records Management
Certification
Real Estate License
Timeline
Cancer Conference Coordinator
HCA Sarah Cannon Cancer Institute
08.2019 - Current
Program Support Assistant
VCUHS
06.2015 - 08.2017
Childcare
Home Childcare/Stay-at Home Parent
08.2013 - 06.2015
Training/Event/Marketing Coordinator
W.O. Grubb, Inc
03.2002 - 03.2003
Leasing Specialist
Archstone Communities
09.1999 - 03.2002
Pre-requisites toward a Nursing career/Liberal Arts -
Reynolds Community College
H.S. Diploma -
Douglas Southall Freeman High School
Real Estate License
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