Whitney Hart
Hyde Park,VT
Summary
Accomplished Project Administrator skilled in budget tracking, documentation control, and accounts payable. Proven ability to coordinate project schedules and maintain accurate vendor relations.
Overview
13
13
years of professional experience
Work History
Project Administrator/Accounts Payable
Lwi Metalworks
Morrisville, Vermont
01.2020 - Current
- Coordinated project schedules and timelines for multiple metalwork assignments.
- Managed documentation and maintained accurate records of project progress.
- Assisted in the procurement of materials and supplies for project execution.
- Facilitated communication between teams to ensure project alignment and updates.
- Supported budgeting processes by tracking expenses related to projects.
- Provided administrative support to the Project Manager including scheduling meetings, taking notes.
- Processed vendor invoices for timely payment and recordkeeping.
- Maintained accurate accounts payable records in financial software.
- Reviewed and verified invoices for accuracy and completeness.
- Processed billing inquiries for customers using company software.
- Communicated with clients regarding payment information and due dates.
- Assisted in preparing monthly billing statements for review.
- Followed up on unpaid invoices to ensure timely collection of payments due.
- Entered new customer information into the system, including credit limits and payment terms.
Office Manager
Custom Metal Fab
Hyde Park, Vermont
07.2016 - 01.2020
- Managed daily office operations and maintained efficient workflow processes.
- Oversaw inventory management and ordered office supplies as needed.
- Maintained relationships with vendors to ensure timely service delivery.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
Patient Access Coordinator
Copley Hospital
Morrisville, Vermont
07.2012 - 07.2016
- Coordinated patient admissions and scheduling for various departments.
- Managed insurance verification and pre-authorization processes efficiently.
- Assisted patients with registration and check-in procedures promptly.
- Communicated effectively with medical staff regarding patient needs and inquiries.
- Maintained accurate records of patient information in electronic systems.
- Applied HIPAA privacy and security regulations while handling patient information.
- Verified demographics and insurance information to register patients in computer system.
- Obtained necessary signatures for privacy laws and consent for treatment.
- Organized and maintained records by updating and obtaining both personal and financial information from patients.
- Updated reference materials with Medicare, Medicaid and third-party payer requirements, guidelines, policies and list of accepted insurance plans.
Education
Licenced Cosmetologist - Cosmetology
O'Brien's Aveda Institute
South Burlington, VT06-2012
High School Diploma -
Peoples Academy
Morrisville, VT06-2010
Skills
- Vendor coordination
- Time management
- Budget tracking and invoicing
- Documentation control
- Accounts payable and vendor relations
- Attention to detail
Timeline
Project Administrator/Accounts Payable
Lwi Metalworks
01.2020 - Current
Office Manager
Custom Metal Fab
07.2016 - 01.2020
Patient Access Coordinator
Copley Hospital
07.2012 - 07.2016
Licenced Cosmetologist - Cosmetology
O'Brien's Aveda Institute
High School Diploma -
Peoples Academy