Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic
WHITNEY NYLAAN

WHITNEY NYLAAN

Denver,CO

Summary

Event manager with a background in large-scale sports and hospitality events, budget oversight, and project coordination. Experienced in managing complex logistics, vendor contracts, and on-site execution for endurance events, ski resorts, and private functions. Skilled at leading teams, working with local authorities, and aligning event strategy with brand and community goals.

Overview

19
19
years of professional experience

Work History

Event Coordinator and Wedding Planner

G.C. Connections Wedding Planning
Winter Park, CO
10.2021 - Current
  • Manage high-profile events from planning through execution, including budgets, vendor negotiations, catering/banquet coordination, and large-scale build-outs. Experienced in timeline creation, on-site oversight, and resolving last-minute challenges to ensure seamless delivery.
  • Plan and oversee high-profile events from concept through completion, managing logistics, vendor contracts, and on-site teams.
  • Build and track event budgets, ensuring cost control while meeting client goals.
  • Negotiate with vendors to secure favorable contracts and oversee catering, banquet event orders (EOBs), and service delivery.
  • Develop and maintain detailed timelines, coordinating cross-functional teams and managing complex logistics such as décor, ceremonies, receptions, and guest flow.
  • Experienced in managing large-scale build-outs for endurance sports events, expos, and outdoor venues.
  • Skilled at resolving last-minute challenges in real time to maintain event flow, quality, and client satisfaction under pressure.

Executive Support, Operations and Project Manager

Estate and Property Operations Manager
Denver, CO
10.2009 - 09.2024
  • Managed daily operations across multiple high-end residential properties, including staffing, vendor relationships, scheduling, and budget oversight. Coordinated logistics for private events, household services, and guest experiences, with a focus on efficiency, service quality, and problem-solving. Balanced administrative and hands-on responsibilities in a dynamic, high-expectation environment.
  • Managed multi-property operations, overseeing budgets exceeding $500K, vendor contracts, and large-scale projects.
  • Coordinated high-level logistics including travel, events, renovations, and asset management to ensure seamless delivery.
  • Negotiated vendor agreements, secured permits, and supervised contractors to meet compliance, cost, and quality standards.
  • Directed cross-functional teams and streamlined workflows to improve efficiency and minimize operational risk.
  • Led on-site oversight and crisis management, resolving real-time issues to maintain continuity and client satisfaction.
  • Organized VIP events and luxury travel, integrating logistics planning with hospitality-level execution.
  • Oversaw accounting and financial reporting, aligning resources with priorities while optimizing ROI.

Expo Coordinator

Ironman World Triathlon Corporation
Tarpon Springs, FL
01.2007 - 01.2008
  • Managed race expo build-outs and logistics, including site planning, vendor coordination, permits, and volunteer teams. Directed pre- and post-race expo build-outs serving 200–500 athletes, overseeing site planning, vendor logistics, and production schedules.
  • Designed and implemented detailed site maps, layout plans, and equipment staging for large-scale outdoor events.
  • Negotiated vendor contracts (catering, equipment, merchandise) to ensure quality service within budget.
  • Managed volunteer teams for setup, operations, and teardown, ensuring adherence to timelines and safety protocols.
  • Coordinated with local authorities for permits, road closures, and compliance requirements.
  • Oversaw day-of execution including athlete check-in, sponsor activations, and real-time problem-solving to keep events on schedule.
  • Collaborated with marketing teams to align brand presence and drive engagement at high-visibility community events.

Education

Bachelor of Behavioral Science (BS) - Psychology / Exercise Science

Hardin Simmons University
Abilene, TX

Business Certificate -

CU Leeds Business School
Denver, CO

Skills

  • Event planning & production
  • Budget management ($400K)
  • Vendor negotiation & contracts
  • Stakeholder & government coordination
  • Team leadership
  • Logistics & operations
  • Risk & compliance
  • Sports & endurance events
  • Content capture & event media
  • Permitting and Compliance

Affiliations

  • Skiing
  • Snowboarding
  • Mountain and Road Biking
  • Triathlon
  • CSNC Certified Sports Nutrition Coach
  • Group Fitness Strength Coach

Timeline

Event Coordinator and Wedding Planner

G.C. Connections Wedding Planning
10.2021 - Current

Executive Support, Operations and Project Manager

Estate and Property Operations Manager
10.2009 - 09.2024

Expo Coordinator

Ironman World Triathlon Corporation
01.2007 - 01.2008

Bachelor of Behavioral Science (BS) - Psychology / Exercise Science

Hardin Simmons University

Business Certificate -

CU Leeds Business School

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