Whitney Parmenter
Administrative Coordinator
Nowata,OK
Summary
Dynamic Senior Administrative Coordinator with over 10 years of experience in handling Project Coordination and administration work, including project corresponding and Quickbooks . Capable of developing and implementing effective policies and procedures and maintaining administrative workflow for all projects. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Administrative Project Coordinator
Architectural Fabricators Company., Inc
Bartlesville, OK
03.2012 - 03.2022
- Work with Project Management to accomplish technical aspects of projects.
- Gather required documents for ongoing projects and organized details for management use.
- Liaison between AFC and Contractor , facilitating communications and keeping appropriate parties updated on project developments.
- Tracked all hours and expenses to keep project on task and within budgetary parameters.
- Transitioned projects from estimation and pre-construction phase to well-defined project execution plan.
- Coordinated multiple road crew members engaged in install projects.
- Responsible for daily logs, project reports, & per-diem of Road Crew employees.
- Purchasing all necessary materials needed for protects not limited to $500,000.00
- Maintained productive relationships with vendors.
- Ensured that equipment and materials are prearranged for production.
- Developed strong working relationships with management and executive team through effective scheduling and communication skills.
- Coordinated materials supply with vendors to maintain efficient operations and meet schedule deadlines.
- Received project-related questions and supported team members with comprehensive solutions.
Executive Administrative Assistant
Architectural Fabricators Company., Inc
Bartlesville, OK
03.2012 - 06.2017
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Prepared meeting minutes and edited subcontractor proposals, project punch-list, transmittal's and memorandums for organizational support.
- Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
- Managed over 30 or more customer calls per day.
- Coordinated bookkeeping activities in QuickBooks including invoicing and accounts payable.
- Assisted Office Manager & HR with accounts payable and receivable.
- Responsible for entering employee weekly times-sheets.
Loan Processor
Security Finance
Bartlesville, OK
01.2009 - 08.2011
- Interviewed clients regarding loan needs and financial histories and conveyed information regarding application processes.
- Worked with high volume of customers in person and via telephone to answer questions, process transactions and resolve issues.
- Set up and completed loan submission packages.
- Prepared documents for underwriting by verifying client income, credit reports and other information.
- Upheld complete confidentiality of all submitted information according to company guidelines.
- Handled collections in professional manner.
Education
High School Diploma - undefined
Broken Arrow High School
Broken Arrow, OK2006
Some College (No Degree) - Business Administration And Management
Tulsa Community College
Tulsa, OKSkills
- Quickbooks
- Microsoft Word
- Microsoft Outlook
- Self-Motivation
- Ability to work under pressure
- Problem solving
- Leadership
- Customer service
- Computer Skills
- Adaptability
- Attention to detail
- Project management
- Organizational Skills
- Delivery scheduling
Certification
Notary Public 02/13/2019
Timeline
Administrative Project Coordinator
Architectural Fabricators Company., Inc
03.2012 - 03.2022
Executive Administrative Assistant
Architectural Fabricators Company., Inc
03.2012 - 06.2017
Loan Processor
Security Finance
01.2009 - 08.2011
High School Diploma - undefined
Broken Arrow High School
Some College (No Degree) - Business Administration And Management
Tulsa Community College
Notary Public 02/13/2019
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