Whitney Wollin
Newhall,CA
Summary
As an enthusiastic paralegal with over ten years of legal administrative experience, skilled in corporate legal affairs, corporate transactions, and professional delivery of legal services. As a resourceful team player who fosters trust with customers, colleagues, local and global managers, and executives. Confidently, collaboratively, and creatively works with cross-functional corporate teams and business units and provides a broad spectrum of support, including drafting legal documents under attorney supervision, project management, and organizational support for a wide range of corporate transactions. Excels in high-pressure environments under deadlines and adapts well to constant change and ambiguity. Innovative problem-solver capable of generating practical solutions for tasks, complaints, and special projects. Results-driven achiever with excellent planning and organizational skills and a keen attention to detail. Motivated to continually improve skills and take on increased responsibility for professional growth.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Paralegal
Electro Rent Corporation
2018.08 - Current
- Liaison for the Senior Vice President and General Counsel, Senior Corporate Counsel, Corporate Counsel, and Law Firms.
- Contributed to Company relationship building through professional-client interactions during meetings or phone calls, conveying empathy while maintaining confidentiality.
- Manage all aspects of entity maintenance, including handling state and local filings related to new entity formations, foreign qualifications, dissolutions, name changes, conversions, mergers, and DBAs.
- Prepare Secretary’s Certificates, powers of attorney, board minutes and resolutions, formation, merger, and other legal documents under the supervision of an attorney.
- Review, analyze, and keep current on domestic and international legal developments relevant to areas of responsibility.
- Maintain accurate records of Tax ID and FinCen numbers for all entities, domestic and foreign.
- Coordinate legal, due diligence, and disclosures relating to corporate and finance transactions.
- Provide crucial support during the M&A process, including due diligence and maintaining and regularly updating the Corporate Entity Chart.
- Manage requests to and from internal and external personnel, including research of legal matters, historical information of the company and its global subsidiaries’ records, commercial transactions, and litigation.
- Assist with developing, maintaining, and administrating standard forms, policies, and procedures relating to various corporate and finance transactional matters.
- Draft and negotiate confidentiality agreements, as well as other ancillary transaction documents, under the supervision of the general counsel.
- Expedited document review process by conducting initial reviews of critical documents for relevance.
- Edited and proofread legal documents to verify accuracy.
- Streamlined workflow by implementing a new document management system, reducing time spent on file retrieval.
- Increased efficiency in legal document production with advanced proficiency in legal software applications.
- Maintain a detailed repository of corporate transactional documents, executed agreements, vendor and customer contracts, and provide relevant information to internal customers upon request.
- Support lease administration, including tracking important lease term dates and assisting with the maintenance of executed leases.
- Facilitate timely and accurate billing by recording billable hours, expenses, and other relevant information in the Company's billing system.
- Review, code, and process legal bills from outside counsel; develop and implement reports for monitoring outside legal spending.
- Assist with quarterly audit processes.
- Coordinate with outside counsel, product management, marketing, and other internal personnel to obtain information and documentation required to maintain US and foreign patent and trademark registrations.
- Conducted preliminary U.S. and international trademark searches via the Internet and government databases.
- Manage trademark docketing system, manage upcoming trademark filings, and prepare reminders to attorneys and/or outside counsel.
- Foster a collaborative environment, facilitating communication between legal teams and cross-functional departments.
- Improve team productivity by coordinating with attorneys to prioritize and delegate tasks effectively.
- Exposure to Data Privacy Laws (i.e., GDRP, CCPA, CPRA).
- Coordinate with outside counsel for employment visas: H1B, L-1A, non-immigrant visas, and green cards.
Paralegal
Hertz Investment Group, LLC
2017.03 - 2018.01
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Composed materials such as investor packages, secretary certificates, and general administrative forms.
- Supported corporate organization/maintenance matters, including preparation of annual report filings, notice of change, and other Secretary of State filings.
- Coordinated various aspects of closing, including assembly and preparation of documents for signature, notarizations, closing arrangements, distribution, and filing of closing materials.
- Communicated with established contact points for various companies and law firms.
- Managed all aspects of entity maintenance, including handling state and local filings related to new entity formations, foreign qualifications, dissolutions, name changes, conversions, mergers, and DBAs.
- Maintained and tracked schedules for Executive Vice President of General Counsel.
- Retrieved certified copies of entity documents from domestic and foreign state officials.
- Prepared minutes and kept accurate minute books.
- Supported internal/external counsel with corporate and real estate transactional matters.
- Liaised with other paralegals and legal staff to complete common tasks on schedule.
- Enhanced efficiency by organizing and maintaining legal documents, files, and correspondence.
- Furnished litigation support, including file set-up and maintenance, document and fact gathering, review and preparation of discovery materials, and coordination of work through outside counsel.
- Organized, managed, and maintained the contract library with Time Matter’s platform.
- Edited and proofread legal documents to verify accuracy.
Executive Management - Legal Administrative Assistant
Stratasys Direct Manufacturing (SDM)
2011.12 - 2017.03
- Liaison for Corporate Counsel with SDM's various business divisions and external entities.
- Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
- Assisted with the contract management life cycle.
- Drafted official correspondence: Corporate Minutes, Legal Communications, Contracts, Letters of Support, Marketing Documents, and Work Instructions.
- Researched State/Federal statutes, decisions, and laws.
- Closely interfaced with internal and external business partners.
- Coordinated scheduled travel for executive teams.
- Completed expense reporting for the executive team.
- Assisted with the procurement of travel visas and passports.
- Developed and launched successful tutorials.
- Provided hospitality support for the company and scheduled entertainment.
- Completed ad hoc projects for executive teams.
- Managed general clerical needs such as opening and closing files, scanning sheets, and faxing documents.
Education
Paralegal Studies Certificate - Paralegal Program
University of California Los Angeles
Los Angeles, CA08.2016
Bachelor of Arts - Psychology
San Diego State University
San Diego06.2009
Skills
- Notary Public
- Records Management
- Legal Compliance
- Document Preparation
- Legal Research
- Proficient in MS Office
- Contract Review
- Project Management
- Corporate Law
- Effective Multitasking
Certification
- Notary Public - EXP July 27, 2025
Timeline
Paralegal
Electro Rent Corporation
2018.08 - Current
Paralegal
Hertz Investment Group, LLC
2017.03 - 2018.01
Executive Management - Legal Administrative Assistant
Stratasys Direct Manufacturing (SDM)
2011.12 - 2017.03
Paralegal Studies Certificate - Paralegal Program
University of California Los Angeles
Bachelor of Arts - Psychology
San Diego State University
- Notary Public - EXP July 27, 2025
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