Wilber Musika

• Running State of Tennessee Grants queries that identify and monitor errors with processed grant contracts
• My role allows me review grant contracts and identify errors such as missing billing identifications and invoice numbers, contracts in pending status, contracts that require amendments, contracts with rate set errors, contracts that exceed their billing limits, contracts with a mismatch between the start date and effective date, and speed chats.
• Performing accounts payable transactions in electronic databases and the reconciling of general ledger accounts against transaction queries.
• Preparing financial activity reports for use by internal auditors and external customers
• Creating new customer bank accounts in Edison by using MICR and ACH information, deactivating, and reactivating customer bank deposit accounts.
• Preparing the Treasury State Agreement (TSA) and submit to US Treasury within 30 days of the issuance of the Single Audit Report
• This task requires mastering the Schedule of Expenditures of Federal Awards (SEFA) threshold calculation.
• Maintaining offline tracking worksheets and preparing interest analysis at year-end and submit the Cash Management Improvement Act (CMIA) Annual Report to United States Financial Management Service (FMS) no later than December 31st.
• During the performance cycle August 1st to July 31st Fiscal Calendar, processing manual deposits within iNovah for payroll and ineligible items/nonconforming images for central processing agencies in accordance with the requirements of Policy 25
• Deposits should be made using the proper allocation accounting codes.
• Prioritizing workload to ensure that all deposits over $500 are processed within 24 hours and all deposits under $500 are processed within 5 working days of receiving the deposit documentation from the agency.
• Coordinating the collection of State agency Corrective Action Plans (CAP) and submit to State Audit before March 31, 2024.
• Coordinating the collection of State agency responses for the Summary Schedule of Prior Year Audit Findings (SSPAF) and submit to State Audit in accordance with their established deadlines.
• During the performance cycle August 1, 2023, to July 31, 2024, assist with monitoring grant and project activity by running queries, reviewing the results, saving results on the Share drive, and sending any issues to the Grants Manager for follow-up.
• Processing accounting journal entries in electronic database to record financial transactions such as debit card statistics, accrued liabilities, correcting unusual account balances, and account reconciliations.
• Processing accounts receivable transactions in electronic databases to record revenue from internal and external customers
• Approving federal and payroll checks and making bank deposits.
• Billing external customers for fees and insurance premiums according to contracts and federal, state, and departmental rules and regulations.
• Monitoring reported expenditures on grant funds for allowable and accurate reporting.
• Monitoring analyzes federal grant activity to ensure the accurate amount of funding has been drawn.
• Interpreting departmental rules and regulations for assigned subordinates and external customers to explain program parameters.
• Interviewing candidates for vacant assigned positions and making recommendations to supervisor regarding assigned subordinate retention, reallocation, and/or termination.
• Reviewing and approving sales tax documentation issued by the treasury department and submitted by assigned subordinates to ensure accuracy and completeness.
• Maintaining up to date, professional knowledge of Governmental Accounting Standards Board (GASB)and generally accepted accounting principles (GAAP).
• Supporting the Finance and Administration (F&A) core competency of Self Development, monitor and ensure full compliance with all requirements included in the most current issuances of DoHR’s Policy 12-050 and F&A’s Policy 38
• Addition, completing the Division of Accounts (DOA) Basic Records Training course and three (3) courses from the LinkedIn Learning course library that are relevant to and may assist in enhancing the ability to complete my job responsibilities.

• Processing FISCAL vouchers and submitting them to the State Controller’s Office for payments processing.
• Recording revenue and expenditures in FISCAL to the appropriate USDA programs in the Department
• Analyzing and auditing invoices and financial statements for accuracy and compliance with authorizations, service/purchase orders, and contracts and grants.
• Research unidentified and past due invoices for approval and payment.
• Processing travel vouchers and general cash disbursements.
• Reviewing, scanning, and filling daily deposits
• Processing credit card registrations and payments.
• Guide the state controller’s office with the information needed to make accurate payments and collections.
• Monitor the certification status of small government business vendors.
• Track interest penalties and prepare an annual report to the Department of General Services
• Reconcile monthly encumbrances to maintain accurate FISCAL and document file balances.
• Identify and ensure corrections are processed in a timely manner.
• Monitor accrual balances, FISCAL journal vouchers, FISCAL Correction Listings (FCLs), Zero Budget corrections, and Administrative Cost Report (ACR) corrections.
• Preparing and reconcile quarterly accounting general ledgers, accruals and identifying accounting errors.

• Process booking keeping and accounting transaction following generally accepted accounting policies and procedures (GAAP).
• Budgeting for office supplies, purchasing office supplies and other required business equipment.
• Recording accounts receivables and issuing invoices to customers
• Preparing journal entries for cash receipts and making bank deposits
• Preparing monthly, quarterly, and annual accounting financial statements such as the balance sheet, the statement of cash flows and the profit and loss account.
• Processing employee payroll in a timely manner

Individual and Family Tax Assessment

• Preparing tax returns using electronic filing software
• Identifying potential tax credit s and liabilities
• Ensuring accurate and complete tax returns are filed in an orderly and timely manner.
• Completing tax forms in accordance with policies and in compliance with legislation and regulations.
• Preparing and assisting in preparing simple to complex tax returns for individuals and families
• Uncovering potential deductibles and credits for clients
• Formulating and calculating invoice for tax preparation fees.
• Consulting tax law handbooks for especially difficult tax returns.
• Resolving customer complaints and educating customers about peace of mind benefits

Ensuring a copy of the completed tax returns is provided to the customer

Leadership Roles

• Working with account technicians I and accounting technicians II, accounting directors, and other State of Tennessee agencies to review and approve accounting records, creating, and updating customer bank accounts by adding ACHs and MICR numbers, and reviewing annual CMIA financial statements.
• Guiding new account technicians to learn navigating the state website, policies, and procedures.
• Hosting Microsoft teams and Zoom meetings with account technicians and other State of Tennessee agencies managers and directors to review, educate, advise, and correct identified errors on accounting records such as the CMIA, CAP findings, Refund Transaction, Treasury State Agreements, Single Audit reports and Monitoring State grant transitions.
• Reviewing accounts receivables and payables, correcting accounting entries, and recording journal entries according to GAAP principles.
• Recommending employees for promotion and transfer based on employee performance evaluation results.
• Building teams and establishing meaningful working relationships with account technicians, State accountants, State accounting directors and State of Tennessee agencies to ensure effective goal achievement.

• Holding parent’s meetings, schedule games and running practices sessions, drafting end-session athlete’s performance reports, attending club meeting, coaches meeting and coaching courses.
• Prepare seasonal players and team evaluations and presenting the reports to directors of coaching.
• Attend the booster program meetings, and work with the booster to organize to raise team funds.
• Recommend and refer high school graduates (boys and girls) to college soccer coaches.
• Coordinate with the local community to recruit and register players/ athletes for youth club soccer.

• Schedule games and running practices sessions, advising student on academics and other school activities.
• Preparing and supervise team budgets, and monitor the teams travel, food, and hotel arrangements.
• Organizing parents and players meeting and organizing school banquets and player awards
• Assist with development and public relations promotional alumni and donor relations activities.
• Monitor and supervise the team’s strength and conditioning program.
• Developing team playing style and philosophy and analyzing opposing team qualities and capabilities.
• Purchasing team equipment’s such as soccer balls and practice vests focused at a balanced team budget.
• Coordinate with the school athletic director to build a successful program.
• Recruiting eligible college soccer athletes to Alabama A&M University lady bulldogs