Horseback riding, outdoors
Mary A. Lainhart
Hubbardsville,NY
Summary
Highly organized and dependable accounting professional with background in bookkeeping and financial analysis. Successful history of streamlining accounting processes, identifying cost savings opportunities, and improving accuracy and efficiency. Skilled in using various accounting software programs and technologies.
Overview
30
30
years of professional experience
Work History
FINANCE MANAGER
Steel Sales Inc
05.2022 - Current
- Accounts Receivable invoicing and posting of monies received on account. Daily deposits. Review and decision making of releasing credit holds on orders and collections. Reconciliation of multiple bank accounts, accounts receivable and accounts payable. Review of general ledger postings to ensure GAAP principles are followed. Month end general ledger entries, adjusting entries and closing entries. 3-way matching for invoices, Accounts Payable input for inventory invoices and miscellaneous invoices. Researching and contacting vendors regarding discrepancies on invoices. Sales and Use Tax filing. 1099 reporting. Payroll Submission to ADP for 30 employees. All accounting functions through year end (Trial Balance, Balance Sheet, Profit & Loss) which are turned over to CPA for tax filing. Excellent analytical skills to produce any requested data to help owners make sound financial decisions. Clear, concise communication between customers, vendors, sales, COO and Owner. Microsoft Office, Excel, ERP, PowerPoint
ACCOUNTING MANAGER
Pure Functional Foods Inc
08.2021 - 04.2022
- Responsible for all aspects of accounting functions for a growing manufacturing company. Accounts Payable – research and verify amounts to be paid. 1099 reporting. Accounts Receivable – invoicing customers in a timely manner. Apply payments accurately, work with customers on timely payments. Reconciliation of all bank accounts, credit cards and subsidiary ledgers. Month end general ledger entries, adjusting entries and closing entries. Extensive knowledge of GAAP. Audit of accounts to verify accuracy. Cost accounting. Payroll submission to HROne for over 20 employees. Excellent analytical skills to produce any requested data to help owners make sound financial decisions. Assist sales department by providing requested customer information on sales for any given period. QuickBooks, Microsoft Office, Excel, ERP
OWNER/OPERATOR
Kee Kee Run Cafe LLC
11.2018 - 07.2021
- Co-owner (50% partnership) of Kee Kee Run Café LLC with Bucky Lainhart. Submit payroll on a weekly basis. Submission of Sales and Use Tax on a quarterly basis. Set up chart of accounts and maintain all books for the business through QuickBooks. All accounting principles from accounts receivable, accounts payable, profit and loss, balance sheets, adjusting entries, year end entries. Maintain cash drawer over/under, and gift cards. Responsible for day end reporting, cash drawer and all deposits. Reconciliation of bank accounts. Reconciliation of credit cards. Cost accounting of menu items. Monthly reporting of consignment goods per each vendor and payment of consignment fees. QuickBooks, Microsoft Office, Excel
FINANCE/BUSINESS MANAGER
Bucky Lainhart Construction LLC
09.2010 - 11.2018
- Responsible for all Financial and Business decisions regarding company. Jointly owned business as 50% partner and had input on all decisions affecting growth and direction of company. Set up chart of accounts and maintain all books for the business through QuickBooks. Maintained all accounting functions, including billing, accounts receivable, accounts payable, internal payroll and quarterly payroll reporting and payments to state and federal agencies. Submission of Sales and Use Tax on monthly basis. Accounting functions through financial statements, profit & loss, and balance sheet. Cost accounting for all jobs. QuickBooks, Microsoft Office, Excel
ACCOUNTING MANAGER
Secor Lumber Co, Inc
10.2009 - 11.2018
- Responsible for all accounting phases for three retail stores, corporate headquarters and sister company (Gudabri Inc.). Responsible for all aspects of accounts receivable, accounts payable, cash at POS, all daily deposits for Savannah location and follow up on deposits at two remote locations. All general ledger postings, adjustments, and financials for both companies. Set up amortization schedules, month end postings, year end entries and maintain fixed assets. Maintain all inter-company accounts and balance monthly. Reconcile multiple bank accounts for both companies. Reconcile subsidiary ledgers monthly. Prepared and submitted Sales and Use Tax monthly for retail business. Payroll submission to ADP for over 50 employees. Assist owners and managers with individual projects to provide them with accurate, dependable data to make daily business decisions. QuickBooks, Microsoft Office, Excel, ERP
ACCOUNTANT
Savannah Dhu LLC
03.2005 - 06.2009
- Accountable for all aspects of accounts receivable and accounts payable. Maintained and oversaw budget of over three million dollars for six departments. Worked with all departments to review expenditures monthly and to estimate costs throughout year. Coding and posting of accounts payable to proper general ledger accounts. Cost accounting for all capital projects and events for billing. Developed spreadsheets to compare utility costs versus usage of various buildings and guest visits. Measured cost savings, when programs were instituted, and reported to management. Produced spreadsheets to track guest visits and meals served for internal budget usage and billing purposes. Worked with all departments to compile data, as needed, for financial decision making. Responsible for time reporting for payroll, accrued benefits, disability and compensation benefits to home office for over 50 employees. Prepared and submitted quarterly Sales and Use Tax Returns.
Education
Bachelor of Arts - Psychology, Minor in Business/Accounting
State University of New York at Albany
Albany, NY01-1990
Skills
- QuickBooks, Microsoft Office, Excel, PowerPoint various ERP systems
- Accounts payable and receivable management
- Cost Accounting
- Management of fixed assets
- Proficient in GAAP standards
- Bank reconciliations
- Month end and year end closing
- Proficient in financial data evaluation
- Profit and loss analysis
- Payroll processing
- Strong attention to detail
- Effective multitasking
- Excellent communication written and verbal
- Effective time management
Interests
Homesteading, gardening, landscaping/land design
Big and small game hunting (archery and gun), fishing
Wildlife and landscape photography
Timeline
FINANCE MANAGER
Steel Sales Inc
05.2022 - Current
ACCOUNTING MANAGER
Pure Functional Foods Inc
08.2021 - 04.2022
OWNER/OPERATOR
Kee Kee Run Cafe LLC
11.2018 - 07.2021
FINANCE/BUSINESS MANAGER
Bucky Lainhart Construction LLC
09.2010 - 11.2018
ACCOUNTING MANAGER
Secor Lumber Co, Inc
10.2009 - 11.2018
ACCOUNTANT
Savannah Dhu LLC
03.2005 - 06.2009
Bachelor of Arts - Psychology, Minor in Business/Accounting
State University of New York at Albany