WILLIAM CAIRNEY
Cumberland,Maine
Summary
- SUMMARY OF KNOWLEDGE, SKILLS AND ABILITIES
- Executive Assistant with over 11 years of comprehensive administrative and information technology support to high-level executive teams
- Delivered marketing, sales, prospecting and administrative support to a top producing real estate team of brokers for two years
- Thorough knowledge of the New York City property sales process and commercial real estate sales fundamentals
- Strong interpersonal communication skills
- Managed confidential information with the highest level of discretion
- Familiarity with real estate contracts and leases
Overview
17
17
years of professional experience
Work History
EXECUTIVE ASSISTANT & OFFICE MANAGER
THE JEMSTONE GROUP LLC
NEW YORK, NY
05.2019 - 08.2024
CONDOMINIUM ADMINISTRATIVE ASSISTANT
RELATED MANAGEMENT COMPANY, LLP
NEW YORK, NY
01.2019 - 05.2019
- Delivered comprehensive administrative support for four luxury residential buildings
- Helped resolve residents’ delinquent accounts through weekly reminders, assessing late fees and initiating legal action
- Processed lease, resale and major alteration board applications and provided responsive administrative support throughout the re-sale, lease and alteration processes
- Recorded charges and payments to resident residents' ledgers, updated resident’s profiles and generated various reports using Yardi Voyager software
- Served as Executive Assistant to two regional property managers
- Recorded minutes at board meetings and managed minutes records
EXECUTIVE ASSISTANT & AGENT SERVICES ADMINISTRATOR
BROWN HARRIS STEVENS RESIDENTIAL SALES, LLC
NEW YORK, NY
02.2014 - 01.2019
ASSISTANT OFFICE MANAGER
LICENSED REAL ESTATE SALESPERSON
NEW YORK, NY
02.2008 - 04.2014
- Delivered administrative, marketing and information technology support to over 90 real estate sales professionals
- Managed the administrative needs of a top producing team of brokers
- Assisted in the sale of multiple residential and commercial properties
Executive Assistant
DOUGLAS ELLIMAN REAL ESTATE
- To the firm’s two owners and property manager
- Responsible for all administrative functions including filing documents, managing multiple calendars, scheduling meetings, ordering supplies and processing mail
- Collected past-due rent and other unpaid charges through phone calls and written notices
- Scheduled travel itineraries to various events throughout the country
- Used Yardi to process checks and create reports such as ledgers and accounts receivable reports to identify account balances for all residential and commercial tenants in the firm’s portfolio
- Served as the firm’s Notary, to the firm’s president and executive team
- Delivered comprehensive property management administrative services for several luxury residential buildings
- Scheduled and managed itineraries, meetings and events
- Explored and implemented initiatives to expand the scope of projects to address organizational information needs in a more thorough and effective manner
- Tracked expenses and prepared expense reports
- Created and edited a wide range of confidential business documents
- Delivered comprehensive agent services, including business writing and information technology support and on-boarding administrative services
- Tracked and reported key trends in month-to-month financial results and business activity to management
Education
MASTER OF COMMUNITY & REGIONAL PLANNING DEGREE - undefined
AUGUST 2008
BACHELOR OF SCIENCES - GEOLOGICAL SCIENCES
JUNE 2006
BACHELOR OF ARTS - URBAN STUDIES
JUNE 2006
Skills
- High proficiency with
- Microsoft Office Suite and Yardi
- Clear and concise oral and written business communication skills
- Strong analytical and quantitative problem-solving skills
Timeline
EXECUTIVE ASSISTANT & OFFICE MANAGER - THE JEMSTONE GROUP LLC
05.2019 - 08.2024
CONDOMINIUM ADMINISTRATIVE ASSISTANT - RELATED MANAGEMENT COMPANY, LLP
01.2019 - 05.2019
EXECUTIVE ASSISTANT & AGENT SERVICES ADMINISTRATOR - BROWN HARRIS STEVENS RESIDENTIAL SALES, LLC
02.2014 - 01.2019
ASSISTANT OFFICE MANAGER - LICENSED REAL ESTATE SALESPERSON
02.2008 - 04.2014
Executive Assistant - DOUGLAS ELLIMAN REAL ESTATE
EDWARD J. BLOUSTEIN SCHOOL OF PLANNING & PUBLIC POLICY
RUTGERS UNIVERSITY - MASTER OF COMMUNITY & REGIONAL PLANNING DEGREE,
RUTGERS UNIVERSITY - BACHELOR OF SCIENCES, GEOLOGICAL SCIENCES
RUTGERS UNIVERSITY - BACHELOR OF ARTS, URBAN STUDIES
Similar Profiles
Suzy LiuSuzy Liu
Architectural Project Manager at Jemstone Real EstateArchitectural Project Manager at Jemstone Real Estate
Marc Joel ST LOUISMarc Joel ST LOUIS
Senior Mint Operator at MTB LLC. A Minting Company, Bullion International Group, MTB LLCSenior Mint Operator at MTB LLC. A Minting Company, Bullion International Group, MTB LLC
Joi Morgason OylerJoi Morgason Oyler
Licensed Realtor/ Lawn Care Business Owner at Premium Realty Group LLC / Lawns R Us LLCLicensed Realtor/ Lawn Care Business Owner at Premium Realty Group LLC / Lawns R Us LLC
Gordon ProvostGordon Provost
Education Technician III at Greely Middle SchoolEducation Technician III at Greely Middle School
Caryl AbbottCaryl Abbott
Certified Clinical Medical Assistant at MaineHealthCertified Clinical Medical Assistant at MaineHealth