William Swensen
Salt Lake City,UT
Summary
A technologically savvy and forward thinking Executive Assistant with 8+ years of experience supporting senior executives. Adept at managing busy schedules, organizing projects and providing stellar administrative support to executive teams. Broad-based management skills include strong planning, communication, organizational and decision-making ability to successfully direct concurrent projects on time and under budget.
Overview
8
8
years of professional experience
Work History
Senior Executive Assistant
Beyond Inc./Overstock.com
Midvale, UT
12.2019 - Current
- Day-to-day operational workflow, scheduling, and project management for multiple senior executives
- Exceptional ability to prioritize and manage competing projects/assignments, while maintaining a keen eye for detail, and a commitment to deadlines without compromising quality standards
- Ability to handle sensitive and confidential information with the utmost discretion
- Conducted research, collected and analyzed data to prepare reports and documents.
- Complex calendaring, inbox management, presentation creation and review, travel coordination and logistics, event management, virtual and hybrid meetings, detailed meeting minutes, new hire onboarding, expense reports, and budget management
- Zoom, MS Teams, Slack, SharePoint, Outlook, Word, Excel, PowerPoint, Visio, Lucid, Google Office Suite.
- Established and maintained remote culture as a key member of the culture committee, helping to bridge gaps interdepartmentally and create a team bond
- Coordinated quarterly philanthropic/volunteer events in the community - MS Walk, Red Cross Blood Drives, Breast Cancer Walks, Road Home Meal Donations
- Successfully orchestrated 2021, 2022, and 2023 Partner Council Summits for 200+ attendees.
Executive Assistant to the Chairman and CEO
MBA Benefit Administrators
Salt Lake City, UT
04.2016 - 11.2019
- Day-to-day operational support to the CEO & four senior executives
- Executed special objectives and projects in response to executive team and board member requests.
- Complex calendar management, including committee meetings and minutes
- Corporate event planning, support, and execution of annual executive off sites, including travel, accommodations, per diems, expense reports
- Confidential communication and correspondence
- Reduced annual corporate event spending by 20%, while ensuring the enhancement and effectiveness of each event
- Spearheaded and implemented creation of updated employee handbook and corporate policy overhaul.
Education
Master Remote Work Leader (Certification) -
Utah State University
05.2020
Full-Stack Web Developer (Certification) -
University of Utah
10.2018
Bachelor of Science (EMS Management) -
University of Utah
05.2013
Skills
- Self-Starter
- Resourceful
- Meticulous Attention to Detail
- Complex Calendar Management
- Project Management
- Conference Planning
- Document Preparation
- Excel Spreadsheets
- Presentation Development
- Travel Coordination
- Time Management
- Confidential Communication
- Superb Technical Skills
Websites
References
References available upon request.
Timeline
Senior Executive Assistant
Beyond Inc./Overstock.com
12.2019 - Current
Executive Assistant to the Chairman and CEO
MBA Benefit Administrators
04.2016 - 11.2019
Master Remote Work Leader (Certification) -
Utah State University
Full-Stack Web Developer (Certification) -
University of Utah
Bachelor of Science (EMS Management) -
University of Utah
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