Wioletta Malik
Morrisville,NC
Summary
Motivated, energetic, and detail-oriented professional with a proven track record of assisting upper management in the IT consulting, energy, biotech, and technology industries. Seeking a challenging position to leverage extensive experience and expertise to add value to a firm. Committed to delivering exceptional results and eager to contribute skills and drive to team success.
Overview
13
13
years of professional experience
Work History
Executive Assistant to CEO & CRO
Tredence
Foster City, CA
12.2023 - Current
- Handling confidential and sensitive information with discretion and tact.
- Managing executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintaining confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processesing travel expenses and reimbursements for executive team and senior management group.
- Serving as a liaison between departments to facilitate effective communication throughout the company.
- Organizing and coordinating conferences and monthly meetings.
- Fostering positive work environment, organizing team-building activities and events.
Executive Administrative Assistant & Office Manager / US Territory ESG Manager
Zensar Technologies (Cisco Delivery Center)
03.2017 - 12.2023
- Supported: Sr. Vice President, Executive Vice President and Head of Retail Business with all administrative tasks: managed heavy calendar schedules, conferences, travel requests domestic and overseas; managed highly confidential documents and information
- Managed expenses and reconciled credit card statements using Concur
- Created and edited PowerPoint presentations for client meetings
- Collected ESG data for all US offices (Environmental, Social and Governance)
- Supported HR department with processing documentation for new employees
- Set up and organized new office space openings
- Ensured proper office inventory and maintained required supplies for all office needs and visits
- Organized special events such as “End of the Year”, “Women Empowerment”, “Sport Events”, office parties, large client gatherings
Executive Assistant to EVP & CFO (Contract)
Medicago, Inc.
09.2022 - 03.2023
- Supported the EVP and full operations team with all admin tasks
- Managed heavy calendars
- Scheduled all travel arrangements
- Scheduled, attended, and took notes of all meetings
- Organized off-site and on-site group events
- Processed expenses reports and submitted weekly time sheets for all executives
- Communicated with IT department to update all website content
- Helped HR department with onboarding.
Executive Administrative Assistant to the CEO/ Bookkeeper
Primus Green Energy, Inc.
12.2011 - 12.2016
- Supported CEO and Upper Management with daily business operations: arranged executive meetings; assisted with all travel requests, hotel, and transportation domestically and overseas; managed highly confidential documents/information
- Edited and created PowerPoint presentations
- Updated and maintained expense reports
- Processed payroll and managed HR documents
- Managed Account Payables & Accounts Receivables and released payments accordingly
- Generated financial reports and supporting documentation for audits and accounting purposes
- Assisted Business Development department with all operations including: Coordinating investor visits; Assisting with presentations; Entered all communication into Salesforce; Attended all meetings and conferences.
Education
Berkeley College
Woodbridge, NJ01.2004
Skills
- Excellent Organizational Skills
- Invoicing and Payments
- Concur
- Microsoft
- QBooks
- Salesforce
- Employee Payroll, Benefits, Expenses
- Managing Account Payables & Receivables
- Data Entry
- Word Processing and Typing
Tennis, Soccer, Outdoors
Born in Poland, full time soccer mom and my son's biggest fan. In my free time i enjoy tennis and anything outdoors.
Languages
Polish
Professional Working
Timeline
Executive Assistant to CEO & CRO
Tredence
12.2023 - Current
Executive Assistant to EVP & CFO (Contract)
Medicago, Inc.
09.2022 - 03.2023
Executive Administrative Assistant & Office Manager / US Territory ESG Manager
Zensar Technologies (Cisco Delivery Center)
03.2017 - 12.2023
Executive Administrative Assistant to the CEO/ Bookkeeper
Primus Green Energy, Inc.
12.2011 - 12.2016
Berkeley College
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