XIMENA E. ONA BRIONES
SANGOLQUI, VALLE DE LOS CHILLOS,PICHINCHA
Overview
14
14
years of professional experience
Work History
GSO Rover Assistant: Procurement, Travel, Shipping
US EMBASSY
04.2021 - Current
- Procurement: Simplified acquisition as per FAR regulations. Contracts and vendors relationships management.
- Official and private owned vehicles: Registration of vehicles as diplomatics, imported and locally purchased.
- Travel - In absence of the travel arranger: travel authorization and travel vouchers issuance; support and assistance to travelers in observance of FAM and Post Policies.
- Administrative Tasks - In absence of the administrative assistant: deal with all the administrative duties, that is official correspondence, meetings scheduling and agenda, staff time keeper, among others.
HOUSING ASSISTANT
US EMBASSY
08.2020 - 04.2022
- Improved tenant satisfaction by promptly addressing and resolving housing concerns and maintenance issues.
- Serves as the main POC between as USG employees and Landlord on general housing issues.
- Make recommendations on suitability for leasing and assignments.
- In charge of make ready process upon occupation in coordination with RSO, FMO and POSHO.
- Acting Housing Coordinator, when needed.
- Contributed to budget management, monitoring expenses, and identifying cost-saving opportunities.
- Supported lease negotiation processes, actively participating in tenant move-in/move-out procedures to ensure smooth transitions.
- Educated tenants on their rights and responsibilities, fostering clear communication channels within the community.
LEAD PROJECT COORDINATOR
AGRICULTURE AND LIVESTOCK MINISTRY
09.2018 - 08.2020
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Created job files for each project and maintained current data in each file.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Collaborated with other departments to achieve organizational goals, fostering teamwork across various functions.
- Conducted performance evaluations for staff members, identifying areas of improvement and guiding professional development plans.
- Make sure that the projects developed for farmer organizations could generate income that allows the loans payment for the land acquistion.
- Implementation of lands allotment records, in observance of the related regulations.
- Supervise a group of 7 technicians. - In absence of the Project Manager, supervise a team of 30 people.
- Accompany land authorities in meetings with farming organizations and other governmental organizations involved in the process.
BUDGET ANALYST
AGRICULTURE AND LIVESTOCK MINISTRY
09.2017 - 08.2018
- Supported executive decision-making by providing accurate financial forecasts and recommendations.
- Ensured compliance with regulatory requirements, maintaining meticulous records of all financial transactions and documentation.
- Collaborated with management teams to establish realistic budgets that support organizational growth objectives.
- Monitored expenditure trends, proactively addressing issues before they escalated into significant problems.
- Prepare annual budgets, working closely with department heads to gather necessary information.
- Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.
- Generate the annual purchase plan.
- Budget distribution to the provinces, in regards to their goals.
ADMINISTRATIVE OFFICE COORDINATOR
CAVAVILLE ENERGY SERVICES
05.2014 - 02.2017
- Maintained a professional office environment by overseeing facility maintenance, equipment upkeep, and supply inventory management.
- Ensured data accuracy through diligent record-keeping and regular database updates.
- Assisted in the recruitment process by reviewing resumes, scheduling interviews, and conducting pre-screening phone calls.
- Supported executive-level staff with calendar management, meeting preparation, and correspondence handling.
- Developed positive relationships with clients by promptly addressing inquiries and concerns via phone or email communication.
- Contributed to company growth through research on potential new business opportunities and collaboration on marketing strategies.
- Managed sensitive information securely with strict adherence to confidentiality protocols while maintaining organized records for easy access when needed.
- Ensured timely completion of projects through effective deadline tracking and consistent follow-up on pending tasks.
- Assisted in the development of company policies and procedures by actively participating in brainstorming sessions and providing constructive feedback during review stages.
- Assisted management with special projects to complete all tasks by deadlines.
- Completed monthly payroll for 4 employees.
RELOCATION COORDINATOR
INSA - SCHLUMBERGER DEL ECUADOR
05.2012 - 01.2014
- Negotiated favorable leases contracts and managing them, including maintenance requests to landlords.
- Collaborated with team members to coordinate complex moves, resulting in successful transitions for clients.
- Maintained accurate records of all relocations, facilitating easy access to information for future reference or audits.
- Provided comprehensive pre-move consultations for clients, setting expectations and addressing concerns before the relocation process began.
- Established strong relationships with vendors and service providers, enhancing collaboration during relocations and securing preferential pricing for clients.
- Conducted post-move follow-ups with clients to gauge satisfaction levels and identify areas for improvement in future services offered by the company.
- Calculated weight, volume or cost of goods to be moved.
- Coordinated shipments, determining timely transport of goods from point of origin to final destination.
- Stayed on top of shipment locations and current status to update offices and customers.
- Provided tracking information to enable clients to monitor progress of shipments.
- Readied bills of lading, packing lists, dock receipts and certificates of origin for each shipment.
- Arranged delivery or storage of goods at destinations.
- Establish initial communication between clients and schools.
- Rents and schools payment pre-approval, as part of the officers benefits.
PROJECT ASSISTANT
SINOPEC INTERNATIONAL PETROLEUM SERVICE ECUADOR SA
06.2010 - 02.2012
- Enhanced team communication by organizing and maintaining accurate documentation of meeting notes, action items, and followups.
- Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
- Supported financial management efforts by assisting with budget tracking, expense reporting, and invoice processing for projects.
- Ensured compliance with company policies and procedures during project execution by conducting regular audits of documents and processes.
- Developed strong working relationships with clients by providing exceptional customer service and meeting their needs during project delivery.
- Completed multiple tasks simultaneously to optimize project completion.
- Reported regularly to managers on project budget, progress and technical problems.
- Procurement duties.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Assisted the Shipping Coordinator on the goods importation, specially machinery required for the drilling operation.
Education
MBA - Business Administration And Management
UNIVERSIDAD DE LA RIOJA
LA RIOJA, SPAIN02.2019
Bachelor of Arts - INTERNATIONAL BUSINESS AND RELATIONSHIPS
PONTIFICIA UNIVERSIDAD CATOLICA DEL ECUADOR
QUITO, ECUADOR 06.2010
No Degree - INTERNATIONAL AFFAIRS
PASSAU UNIVERSITY
PASSAU. GERMANY07.2009
Skills
- Collaborative Problem Solving
- Reliable and Responsible
- Interdisciplinary Teamwork
- Real-time Decision Making
- Customer Service
- Team Player
- Attentive and Observant
Languages
English
Professional Working
French
Limited Working
German
Limited Working
Spanish
Native or Bilingual
Software
Microsoft Office
Timeline
GSO Rover Assistant: Procurement, Travel, Shipping
US EMBASSY
04.2021 - Current
HOUSING ASSISTANT
US EMBASSY
08.2020 - 04.2022
LEAD PROJECT COORDINATOR
AGRICULTURE AND LIVESTOCK MINISTRY
09.2018 - 08.2020
BUDGET ANALYST
AGRICULTURE AND LIVESTOCK MINISTRY
09.2017 - 08.2018
ADMINISTRATIVE OFFICE COORDINATOR
CAVAVILLE ENERGY SERVICES
05.2014 - 02.2017
RELOCATION COORDINATOR
INSA - SCHLUMBERGER DEL ECUADOR
05.2012 - 01.2014
PROJECT ASSISTANT
SINOPEC INTERNATIONAL PETROLEUM SERVICE ECUADOR SA
06.2010 - 02.2012
MBA - Business Administration And Management
UNIVERSIDAD DE LA RIOJA
Bachelor of Arts - INTERNATIONAL BUSINESS AND RELATIONSHIPS
PONTIFICIA UNIVERSIDAD CATOLICA DEL ECUADOR
No Degree - INTERNATIONAL AFFAIRS
PASSAU UNIVERSITY
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