Xiomara Hernandez
Sunnyvale,CA
Summary
To obtain a meaningful and challenging position that enables me to make a positive contribution to both the organization and personal growth. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
18
18
years of professional experience
Work History
Research Administrator 1
Med School- Dep. Of Cardiovascular
09.2022 - Current
- Custodian of the finance department purchasing credit card and travel department credit card
- Create monthly ijournals
- Responsible for tracking all expenses used on the department cards
- Responsible for unreconciled payments, and data entry errors in the Clinical Research Invoicing System for Participants (CRISP)
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
- Collaborate with theOffice of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable
- Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy
- Initiate expenditures; monitor post-award spending and commitment activity
- Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators
- Download and monitor reports supporting project status, and use forecasting and decision aides under guidance
- Participate in contract closeout process and audit inquiries; submit final reports and certificates
- Participate in and contribute to process improvements and group projects
- Assist in the preparation of routine proposals within the parameters of sponsored and non-sponsored research guidelines
- Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance
- Responsible for creating sponsorships for guests using Box and Stanford webmail while doing research
- Responsible for creating PTA’s when needed
- In charge of making all the checks anddeposits that made to the Cardiovascular department
- Foster PIs portfolios when needed.
Accounting /Finance Associate
Stanford Woods Institute for the Environment
11.2015 - 09.2022
- Review accounting transactions, support documents, journals postings etc
- For accuracy, authorizations, and compliance
- Trained and coached staff as needed
- Create new supplier’s request portals
- Monitor transactions in the accounting systems for clearing and outstanding items
- Review and prepare ijournal entries; record details of transactions such as disbursements
- Gathered and collected all financial information for business and verified accuracy in the system
- Oversaw accounts payable and receivable transactions.
- Processed payments to vendors and assisted with other accounts payable and receivables tasks.
- Maintained journal entries to track and analyze credit and debit transactions.
- Maintain accounting/ finance department files
- Maintain and review data, and daily reports for accuracy
- Resolve transactional inquiries, and escalate broader issues
- Participate in new initiatives, as needed
- Generate monthly manager's reports from OBI
- Create contract requests on Smart Mart
- Responsible for the department purchasing credit cards, maintaining a report for monthly chargers
- Submit travel reimbursements for faculty, staff, and students
- Create purchase orders and review contracts according to terms.
- Managed vendor relationships, negotiated contract terms, and processed timely invoice payments.
- I have created and verified invoices.
Administrative Associate
Stanford University School of Medicine
01.2014 - 11.2015
- Independently maintain faculty calendars; schedule daily appointments/meetings, travel plans/logistics; make travel arrangements and prepare itineraries; prepare on a regular basis spreadsheets and analysis reports of tables and graphs using Microsoft Excel, PowerPath, Adobe Acrobat, and Microsoft PowerPoint on quality assurance and improvement data to be reviewed and approved by Department Quality Improvement (QI) Committee
- Coordinate conferences (weekly morning conferences); organize surgical pathology faculty meetings, including yearly fellow/faculty retreat; create monthly calendars for weekly conferences; create and maintain policy implementation documents and files for these conferences; organize yearly USCAP reception (invitations, catering, room reservation)
- Coordinates Pathology 302A medical school rotation (directing med students to locations, time, answers questions, inform involved faculty, etc.); facilitates applications and interviews for pathology fellowship programs as well as temporary life-science research technicians
- Assist in faculty research work by procuring glass slide and paraffin tissue block specimens needed for research studies; track all specimen collected in a database; prepare database on sample study using Microsoft Excel
- Track and coordinate consult case information on legal matters
- Manage incoming and outgoing correspondence via e-mail, phone and postal mail; verify purchases and other transactions on PCard, process reimbursements and payments on IOU Public, and prepare supplies and equipment orders on iProcurement all via Oracle E-Business Suite; track financial transactions.
Account Manager
Stanford Blood Center
08.2008 - 11.2013
- Responsible for recruitment of new donor accounts and management of existing accounts
- Leveraged effective “cold calling” techniques, networking, and other promotional activities to increase
- Works independently to identify and contract blood donor groups for both mobile and center donations
- Actively participant in community events such as health fairs to increase public education
- Tailored recruitment programs to fit community needs
- Develops efforts to increase donor base such as donor retention programs, interacting with the media
- Coordinates events and activities with blood drive planners, field recruiters, and media relations.
Receptionist
Stanford Blood Center
08.2006 - 08.2008
- Promoted friendly, donor-centric environment as first point of contact for visitors
- Acted as liaison between the blood donors and the medical team
- Provided administrative support to the management team
- Responsible for follow-up communication with blood donors
- Coordinated facilities efforts to ensure streamlined processes surrounding ordering, meeting planning
- Active participant in new hire orientation
- Managed data entry and distribution of statistical data
- Prepared agenda for weekly supervisor and manager meetings
- Compiled and reconciled team mileage for reimbursement.
Education
Executive Masters Business Administration -
San Francisco State University School of Business
San Francisco, CA08.2019
Bachelor’s Degree - Business Psychology -
Palo Alto University
Palo Alto, CA05.2015
AS Business Administration -
Cañada College Redwood City
Redwood City, CA01.2013
AS Accounting -
Cañada College Redwood City
Redwood City, CA01.2012
Bookkeeping Certificate -
Cañada College
Redwood City, CA01.2009
Skills
- Expert Customer Services
- Good Clinical Practices
- Client relations skills
- Presentation Skills
- Team Player
Skills Highlights
- Enthusiastic and accomplished self-starter
- Excellent customer service
- Ability to interface effectively at all levels and audiences
- Team player and easy to adapt to different situations
- Strong strategic thinker combined with the ability to execute and deliver
Languages
Spanish
Native or Bilingual
Timeline
Research Administrator 1
Med School- Dep. Of Cardiovascular
09.2022 - Current
Accounting /Finance Associate
Stanford Woods Institute for the Environment
11.2015 - 09.2022
Administrative Associate
Stanford University School of Medicine
01.2014 - 11.2015
Account Manager
Stanford Blood Center
08.2008 - 11.2013
Receptionist
Stanford Blood Center
08.2006 - 08.2008
Executive Masters Business Administration -
San Francisco State University School of Business
Bachelor’s Degree - Business Psychology -
Palo Alto University
AS Business Administration -
Cañada College Redwood City
AS Accounting -
Cañada College Redwood City
Bookkeeping Certificate -
Cañada College
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