Xzavier Barnes

Military

• Managed inventory, procurement, and distribution of supplies for military units.
• Utilized automated systems (GCSS-Army) to track and control inventory levels.
• Ensured timely delivery and distribution of materials and equipment to operational units.
• Coordinated logistics operations, including transportation, storage, and inventory management.

Military Civilian Conversion

• Managed and coordinated the inventory and supply chain operations for a large organization, ensuring the timely procurement and distribution of materials and equipment.
• Utilized advanced logistics management software (e.g., SAP, Oracle) to monitor and track inventory levels, ensuring accuracy and efficiency in supply operations.
• Oversaw the management of inventory levels, facilitating restocking and minimizing shortages.
• Collaborated with cross-functional teams to improve logistics processes, ensuring seamless distribution and reducing operational downtime.

Leadership & Management:

• Led and supervised a team responsible for managing inventory, procurement, and distribution of materials and equipment for military units, ensuring team compliance with operational requirements and military regulations.

Process Improvement & Optimization:

• Collaborated with cross-functional teams to improve logistics operations, reducing operational downtime and minimizing inventory discrepancies by implementing improved workflows and best practices.

Training & Team Development:

• Trained and mentored team members on logistics systems, inventory procedures, and compliance standards, fostering a culture of continuous improvement and efficiency.

Cross-Departmental Collaboration:

• Coordinated with procurement, storage, and transportation teams to ensure the seamless flow of materials and equipment, maintaining supply chain continuity and compliance with deadlines.
• Self-motivated, with a strong sense of personal responsibility.
• Worked effectively in fast-paced environments.
• Excellent communication skills, both verbal and written.
• Proven ability to learn quickly and adapt to new situations.
• Skilled at working independently and collaboratively in a team environment.
• Worked well in a team setting, providing support and guidance.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Passionate about learning and committed to continual improvement.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Managed time efficiently in order to complete all tasks within deadlines.
• Worked flexible hours across night, weekend, and holiday shifts.
• Organized and detail-oriented with a strong work ethic.

Inventory Management:

• Managed and tracked inventory for military units, ensuring accurate record-keeping of stock levels, orders, and requisitions.
• Utilized automated logistics systems (e.g., GCSS-Army) to monitor the movement of materials and equipment, ensuring proper distribution and replenishment.
• Conducted physical inventory checks and reconciled discrepancies between system records and physical counts.

Stock Level Maintenance:

• Monitored stock levels to ensure critical supplies and equipment were readily available, minimizing shortages or overages.
• Forecasted future supply needs based on usage patterns and historical data to maintain optimal inventory levels.
• Collaborated with procurement teams to ensure timely ordering of materials and supplies.

Inventory Audits and Discrepancy Resolution:

• Performed regular inventory audits to verify the accuracy of stock levels and ensure compliance with military standards.
• Investigated and resolved discrepancies in inventory records, working with team members and other departments to identify causes and implement corrective actions.
• Documented inventory adjustments and ensured accurate reporting for leadership.

Logistics Support and Coordination:

• Conducted periodic cycle counts to verify inventory accuracy, identifying discrepancies early on to mitigate potential issues.
• Coordinated with supply and logistics departments to ensure efficient flow and delivery of materials, equipment, and supplies to end-users.
• Supported the timely distribution and receipt of items, ensuring compliance with operational needs and deadlines.
• Assisted in tracking the status of requisitions, shipments, and returns to maintain a streamlined process.

Process Improvement:

• Identified areas for improvement in inventory control and collaborated with cross-functional teams to optimize processes.
• Recommended and implemented system updates or procedural changes to improve inventory tracking and reduce waste.
• Assisted with the integration of new tools or processes to increase accuracy and efficiency in inventory management.

Training and Support:

• Trained unit personnel on inventory control procedures, logistics systems, and best practices for data entry.
• Provided troubleshooting support for inventory control systems and assisted with process improvements.
• Performed data entry and completed proper paperwork.

Data Entry and System Management:

• Accurately entered and maintained data related to inventory, equipment, and supplies in automated logistics systems (e.g., GCSS-Army, SAP).
• Ensured accurate and timely updates to supply chain records, including procurement, storage, and distribution activities.
• Performed routine audits to verify the accuracy of data and correct discrepancies, improving overall system reliability.

Logistics Data Analysis and Reporting:

• Generated and analyzed data reports to track inventory levels, procurement trends, and distribution activities.
• Provided actionable insights from logistics data to support decision-making and improve supply chain operations.
• Coordinated with other departments to ensure data integrity and the accurate transfer of information between systems.

Inventory and Supply Chain Support:

• Assisted in the tracking and management of inventory, ensuring proper recording of stock levels, orders, and supply requisitions.
• Utilized automated systems to monitor the flow of materials and equipment from suppliers to end-users.
• Supported supply chain operations by ensuring that data was up-to-date and aligned with logistics requirements.

Process Optimization and Data Integrity:

• Identified inefficiencies in data entry processes and worked with logistics teams to implement improvements.
• Ensured compliance with military standards and best practices for data entry, helping to maintain operational efficiency.
• Collaborated with cross-functional teams to ensure the smooth flow of data between departments, enhancing overall system functionality.

End-User Support and Training:

• Provided training and support to team members on the proper use of logistics systems and data entry procedures.
• Troubleshot system issues, ensuring minimal downtime and efficient resolution of data-related problems.
• Assisted with the integration of new processes and system updates, ensuring seamless adoption across teams.
• Managed and organized documents for data entry tasks.
• Compiled data and reviewed information for accuracy prior to input.

Supply Chain Management

• Managed and tracked supply chain activities for military units, ensuring timely procurement, delivery, and distribution of supplies and equipment.
• Utilized automated logistics systems (e.g., GCSS-Army) to manage inventory, monitor stock levels, and forecast supply needs.
• Coordinated with multiple departments to ensure the efficient flow of materials and equipment from suppliers to end-users.

Data Analysis and Reporting

• Analyzed supply chain data to identify trends, inefficiencies, and areas for improvement.
• Ensured timely delivery of products to customers by closely monitoring order fulfillment processes and addressing any issues promptly.
• Generated detailed reports on inventory levels, supply chain performance, and logistics issues for senior leadership.
• Implemented advanced analytics tools, improving demand forecasting accuracy and supporting more informed decision-making processes.
• Developed actionable insights from data to optimize procurement strategies, reduce costs, and improve supply chain processes.

Process Optimization and Improvement

• Conducted gap analyses of logistics workflows, recommending and implementing improvements to enhance efficiency and reduce operational delays.
• Implemented process changes that resulted in improved inventory accuracy, reducing discrepancies and downtime.
• Collaborated with cross-functional teams to streamline processes and ensure compliance with organizational policies.

Inventory Control and Logistics Support

• Oversaw the storage, tracking, and distribution of supplies and equipment using automated inventory systems.
• Maintained inventory accuracy and minimized shortages or overages by utilizing data analysis and forecasting techniques.
• Ensured that logistics operations adhered to compliance regulations and military standards, translating these practices to civilian contexts.

Team Collaboration and Training

• Served as a liaison between technical teams and operational staff, ensuring that system functionality met logistical needs.
• Trained team members on the use of automated systems and ensured smooth adoption of new processes and technologies.
• Provided technical support and troubleshooting for end-users, ensuring proper system usage.

ERP System Implementation and Optimization

• Applied experience with automated systems (e.g., Global Combat Support System-Army [GCSS-Army]) to manage logistics, inventory, and supply chain operations.
• Configured, monitored, and optimized ERP software to align with organizational needs.
• Identified inefficiencies and implemented system improvements, reducing inventory discrepancies by [specific percentage].

Data Management and Reporting

• Maintained and analyzed data in ERP systems to ensure accuracy in inventory tracking, procurement, and distribution.
• Prepared detailed reports for senior leadership, providing insights into supply chain performance and recommending solutions to improve logistics efficiency.

Process Improvement and Workflow Analysis

• Conducted gap analyses of supply chain and logistical workflows, recommending ERP-driven solutions to streamline operations.
• Ensured compliance with military and organizational policies, translating these skills to civilian operational standards.

Team Collaboration and Training

• Served as a liaison between technical teams and end-users to translate operational needs into ERP system functionality.
• Trained personnel on ERP platforms, ensuring proper usage and troubleshooting.
• Collaborated with cross-functional teams to ensure smooth adoption of new processes.

Inventory and Logistics Expertise

• Managed and tracked supplies, equipment, and inventory for units, overseeing stock levels and procurement using automated systems.
• Reduced downtime by effectively forecasting supply needs and leveraging ERP data for decision-making.
• Enhanced ERP system efficiency by implementing process improvements and customizations.
• Offered input for complex documents to support client-ready final versions.

Personnel Administration:

• Supervised the management of personnel records, ensuring accuracy, confidentiality, and compliance with Army regulations.
• Coordinated the processing of military personnel actions, including promotions, transfers, assignments, and separations.
• Maintained and updated personnel files, ensuring all required documentation was complete and in compliance with military standards.

Payroll and Benefits Management:

• Managed payroll processing and ensured the accurate and timely distribution of payments to soldiers.
• Administered benefits programs, including healthcare, retirement, and leave management, ensuring all personnel were enrolled and compliant with benefits policies.
• Assisted soldiers with benefits-related inquiries and resolved any issues related to compensation and entitlements.

Recruitment and Staffing:

• Coordinated with recruitment offices to ensure the timely intake and processing of new personnel.
• Oversaw the onboarding process for new soldiers, ensuring they received necessary training and materials to support their roles.
• Ensured all personnel assignments aligned with unit requirements and operational needs.

Training and Development:

• Led training sessions on HR systems, procedures, and compliance with Army regulations.
• Developed and delivered educational programs for soldiers to ensure understanding of HR policies, entitlements, and career progression.
• Assessed training needs and coordinated professional development opportunities to enhance soldier readiness and performance.

Compliance and Recordkeeping:

• Ensured compliance with military regulations, federal laws, and organizational policies regarding personnel matters.
• Conducted routine audits of personnel records to ensure compliance with military standards and accuracy of information.
• Worked closely with legal and compliance teams to address any issues related to personnel management, including disciplinary actions and investigations.

Human Resources Support:

• Acted as a liaison between leadership and personnel to address HR-related concerns, resolving issues and promoting unit cohesion.
• Provided HR support for soldiers, ensuring they had access to necessary resources and assistance.
• Coordinated administrative support for military operations, including processing travel orders and deployment-related HR needs.

Process Improvement and Efficiency:

• Identified inefficiencies in HR processes and implemented improvements to streamline operations and enhance unit performance.
• Utilized automated systems for personnel management and reporting, ensuring data integrity and reducing administrative workload.
• Conducted thorough investigations into employee grievances, ensuring fair resolution of conflicts or concerns.
• Assisted in implementing new HR policies and technologies to improve service delivery and personnel management.
• Handled on-boarding process for newly hired employees, which included distribution of all paperwork.

Patient Data Management:

• Utilized the Epic ERP system to accurately enter, update, and maintain patient demographic, insurance, and medical information, ensuring data integrity and compliance with healthcare regulations.
• Managed patient intake, including verifying insurance coverage, collecting financial information, and ensuring proper billing and coding for services rendered.

Appointment Scheduling & Coordination:

• Scheduled patient appointments, managed reschedules and cancellations, and coordinated with clinical departments using the Epic system to ensure optimal patient flow and resource utilization.
• Ensured the timely and accurate entry of appointment data into Epic, reducing scheduling errors and optimizing appointment availability.

Insurance Verification & Authorization:

• Leveraged Epic to verify insurance eligibility and obtain necessary pre-authorizations for medical services, ensuring coverage and reducing the risk of claim denials.
• Communicated with insurance companies, patients, and healthcare providers to address any insurance-related issues and ensure smooth claim processing.

Patient Communication & Support:

• Provided exceptional customer service to patients by addressing inquiries, explaining hospital policies, and guiding them through the patient access process.
• Utilized Epic to document patient interactions, track service requests, and follow up on pending issues to enhance patient satisfaction and streamline the access process.

Data Entry & Reporting:

• Accurately entered and maintained patient data into the Epic system, ensuring all records were up-to-date for billing, scheduling, and compliance purposes.
• Generated reports from Epic to provide insights on patient volumes, appointment scheduling, and insurance verification trends to assist management with decision-making.

Compliance & HIPAA:

• Ensured compliance with HIPAA and other privacy regulations by safeguarding patient information and following established protocols for data entry and system access.
• Assisted in audits and data quality control processes, contributing to organizational efforts to maintain system accuracy and regulatory compliance.

Team Collaboration & Training:

• Worked collaboratively with front desk staff, clinical teams, and billing departments to ensure the efficient use of Epic in managing patient access functions.
• Provided training and support to new staff on the use of Epic for patient intake, insurance verification, and appointment scheduling, promoting system proficiency across the team.
• Verified patient insurance eligibility and entered patient information into system.
• Greeted and assisted patients with check-in procedures.

Order Fulfillment & Distribution:

• Processed and tracked orders using the ERP system, ensuring accurate picking, packing, and timely dispatch of goods in compliance with customer specifications.
• Collaborated with procurement and shipping teams to ensure seamless order fulfillment, optimizing product availability and minimizing delays.
• Managed supply chain data, including order status, shipments, and delivery schedules, providing timely updates to stakeholders.

Shipping & Receiving:

• Receive incoming shipments, inspect goods for damage or discrepancies, and verify the shipment against packing lists or purchase orders.
• Organize and store received inventory in designated warehouse locations.
• Wrapped pallets in shrink wrap prior to loading.
• Prepare products for shipment by assembling boxes, labeling, and ensuring correct shipping addresses.
• Loaded and unloaded trucks efficiently, ensuring minimal product damage during transportation.

Warehouse Organization & Cleanliness:

• Demonstrated adaptability by cross-training in multiple roles within the warehouse, increasing overall workforce flexibility.
• Maintain a clean and safe working environment by adhering to company policies and safety regulations.
• Reviewed order slips, picked products and staged merchandize to be shipped.
• Organize products in warehouse racks or shelving, ensuring efficient product retrieval and optimizing space utilization.
• Operated various types of material handling equipment safely, including forklifts, pallet jacks, and hand trucks.

ERP and System Management:

• Moved cardboard, plastic ties, and other debris from unboxing to trash.
• Utilize ERP systems such as warehouse management software (WMS) to process orders, manage inventory levels, and update stock locations.
• Monitor inventory levels and report any discrepancies, damage, or low-stock items to warehouse managers or supervisors.

Quality Control:

• Inspect products for quality before shipping, ensuring items are free from defects and meet company standards.
• Report quality issues to supervisors and ensure that defective products are handled appropriately.
• Picked and packed order items.
• Met or exceeded daily performance goals through consistent focus on task completion and time management.