Yadhira Pena
San Antonio,TX
Summary
Dynamic and results-oriented professional with extensive experience in financial management and contract negotiation, honed at Brooks Development Authority. Excelled in risk assessment, budgeting, and leveraging accounting software like QuickBooks to enhance operational efficiency. Demonstrated a keen ability for vendor management, showcasing a blend of analytical prowess and interpersonal skills, significantly optimizing financial outcomes.
Overview
7
7
years of professional experience
Work History
Assistant Accountant
Turner Construction
San Antonio, TX
08.2024 - 01.2025
- Ensured that client contractual requirements were met in regard to billing and accounts receivable.
- Audited client billing and project ledger, in compliance with contract requirements, GAAP and company policy.
- Processed accounts payable for vendor invoices and ensured accounts were up to date for assigned projects.
- Processed accounts payable for subcontractor invoices, and ensured all applicable lien waivers were submitted, and that contracts and insurance requirements were in place.
- Completed the monthly close process, ensuring all client bills and project costs were posted or accrued if work is in place and of material value.
- Provided monthly updates to projects assets and rentals for insurance documentation with project team.
- Completed all internal and external audit requests.
- Other activities, duties, and responsibilities as assigned.
SR Contracts, Budget & Compliance Coordinator
Brooks Development Authority
San Antonio, TX
01.2022 - 01.2024
- Managed the negotiation, drafting, oversight, revision and renewal of all real estate leasing and sales contracts with internal and external partners
- Reviewed all contract documents for compliance of prepaid and monthly lease payments
- Obtained all contract-related information from relevant parties
- Ensured required relevant documentation accompanies all contracts
- Maintained digital copies of all contracts and documentation in an online database
- Identified potential risk with proposed contract amendments
- Coordinated meetings with pertinent departments to present new contracts terms
- Projected 10 year revenue forecasting based on real estate leasing contracts
- Developed budgets and prepare related documents for 13 departments
- Implemented budget calendar and instructions
- Created pivot spreadsheets to track department expenditures
- Coordinated monthly meetings with individual departments to verify that their actual expenditures were in line within their budgets
- Reviewed and approved departmental budget transfers and confirmed budget coverage
- Provided technical expertise and guidance to staff regarding standards, practices, requirements, laws, regulations, policies and procedures
- Analyzed, verified and reconciled fiscal records and audit work performed by others to ensure the accuracy and completeness of transactions
- Prepared financial records, spreadsheets and supporting documentation for annual audit; worked with external auditors to research inquiries, provided detailed narratives and resolved discrepancies
- Managed contract compliance to mitigate risks and optimize financial outcomes
- Negotiated complex contracts with vendors to ensure favorable terms and pricing
- Developed and implemented contract management tools to support company goals and objectives
Accountant
Brooks Development Authority
San Antonio, TX
01.2021 - 01.2022
- Risk assessment
- Vendor management
- Data analysis
- Contract negotiation
- Budget management
- Compliance auditing
- Legal documentation
- Financial reporting
- Regulatory compliance
- Negotiated complex contracts with private and governmental entities to ensure favorable terms and pricing
- Managed contract compliance to mitigate risks and optimize financial outcomes
- Developed and implemented contract management tools to support company financial goals and objectives
- Proficient in financial analysis, budgeting, and forecasting for financial planning and reporting
- Posted customer payments by recording cash, checks and credit card transactions
- Posted revenues by verifying and entering monthly tenant transactions
- Generated and sent out invoices
- Carried out billing, collection and reporting activities according to specific deadlines
- Performed monthly reconciliation of bank accounts by comparing bank transactions to the general ledger
- Monitored customer account details for non-payments, delayed payments and other irregularities
- Researched and resolved payment discrepancies
- Reconciled tenant accounts
- Reviewed AR aging to ensure outstanding items were resolved in a timely manner
- Maintained customer accounts including accounts receivable customer files and records
- Investigated and resolved customer inquiries
- Communicated with customers via phone, email, mail or personally regarding billing discrepancies and questions
- Produced and requested reimbursements from external government entities such as COSA and Bexar County
- Reconciled accounts to close out reimbursements from outside entities
- Ensured an accurate and timely month end close
- Prepared journal entries
- Posted incoming wires to customer accounts
- Reconciled accounts to the general ledger
- Reviewed contracts with general knowledge and understanding, ensuring accuracy and completeness of company agreements
- Collaborated with team to complete annual external audit by EOY deadline
Fiscal Support Specialist/Payroll Coordinator
C2 Global
San Antonio, TX
01.2020 - 01.2021
- Reviewed, rejected or approved and processed 207 C2 Employee timesheets and 150 Work Experience participants, per company guidelines
- Received and processed Wellness Reimbursement requests from employees
- Unlocked accounts and reset passwords for locked out employees
- Answered any payroll questions that would arise
- Processed employee incentives per quarter
- Received and reviewed reports of employees' hours and wages
- Received unpaid invoices via Shared Inbox from multiple vendors
- Knowledgeable in using accounting software such as QuickBooks, Great Plains and Excel for financial data analysis
- Experienced in managing accounts payable and receivable processes to ensure accurate recordkeeping
- Skilled in reconciling accounts and preparing financial statements for audits
- Managed full cycle payroll process for over 200 employees accurately and timely
- Utilized ADP Workforce Now to process payroll, generate reports, and maintain employee records
- Supported finance team with processing invoices and assisted with budget planning and financial forecasting
- Pulled all supporting documents from multiple programs for each individual invoice
- Built AP upload spreadsheets to verify all GL and fund code information is correct
- Printed checks and prepared them to be given or mailed out to the individual vendors
Billing Analyst
Creative Financial
San Antonio, TX
01.2019 - 01.2020
- Categorized and analyzed data for the period to prepare for senior executive review
- Identified billable vs
- Non-billable expenses based on project specific policy
- Reviewed and drove approval of expenses for invoice generation
- Retrieved time input & billable hours from Costpoint
- Reviewed any action variance between time entry system and approved billable hours
- Maintained monthly invoice dashboard
- Coordinated monthly invoicing activities with Client Financial Management (CFM) and updated the finance monthly calendar
- Generated draft invoices in Excel (billable fees, billable expenses, verify billing rates, monitor purchase order threshold)
- Drove approval of draft invoices
- Communicated finalized invoice to CFM for A/R entry
- Troubleshot invoice discrepancies and drive resolution with CFM, PM Lead, and clients
Accountant
Brooks Development Authority
San Antonio, TX
01.2018 - 01.2019
- Posted customer payments by recording cash, checks and credit card transactions
- Posted revenues by verifying and entering monthly tenant transactions
- Generated and sent out invoices
- Carried out billing, collection and reporting activities according to specific deadlines
- Performed monthly reconciliation of bank accounts by comparing bank transactions to the general ledger
- Monitored customer account details for non-payments, delayed payments and other irregularities
- Researched and resolved payment discrepancies
- Reconciled tenant accounts
- Reviewed AR aging to ensure outstanding items were resolved in a timely manner
- Maintained customer accounts including accounts receivable customer files and records
- Investigated and resolved customer inquiries
- Analyzed and reconciled billing statements for accuracy and discrepancies to streamline processes
- Investigated and resolved billing issues promptly
- Collaborated with cross-functional teams to improve billing procedures and enhance overall efficiency
- Proficient in financial analysis, budgeting, and forecasting for financial planning and reporting
- Knowledgeable in using accounting software such as QuickBooks, Great Plains and Excel for financial data analysis
- Experienced in managing accounts payable and receivable processes to ensure accurate recordkeeping
- Skilled in reconciling accounts and preparing financial statements for audits
- Communicated with customers via phone, email, mail or personally regarding billing discrepancies and questions
- Produced and requested reimbursements from external government entities such as COSA and Bexar County
- Reconciled accounts to close out reimbursements from outside entities
- Ensured an accurate and timely month end close
- Prepared journal entries
- Posted incoming wires to customer accounts
- Reconciled accounts to the general ledger
- Reviewed contracts with general knowledge and understanding, ensuring accuracy and completeness of company agreements
- Collaborated with team to complete annual external audit by EOY deadline
Education
Accounting -
Graceland University
Skills
- Risk assessment
- Vendor management
- Data analysis
- Contract negotiation
- Budget management
- Compliance auditing
- Legal documentation
- Financial reporting
- Regulatory compliance
- Financial analysis
- Budgeting
- Forecasting
- Accounting software
- QuickBooks
- Great Plains
- Excel
- Accounts payable
- Accounts receivable
- Recordkeeping
- Reconciling accounts
- Preparing financial statements
- Audits
Languages
Spanish
Professional
Timeline
Assistant Accountant
Turner Construction
08.2024 - 01.2025
SR Contracts, Budget & Compliance Coordinator
Brooks Development Authority
01.2022 - 01.2024
Accountant
Brooks Development Authority
01.2021 - 01.2022
Fiscal Support Specialist/Payroll Coordinator
C2 Global
01.2020 - 01.2021
Billing Analyst
Creative Financial
01.2019 - 01.2020
Accountant
Brooks Development Authority
01.2018 - 01.2019
Accounting -
Graceland University