Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Yahaira Bejaran-Taveras

51 Leroy Avenue, Yonkers

Summary

Energetic, reliable and efficient Administrative Assistant/ Perioperative scheduler with 5+ years of experience who adapts easily to changing environments and demands. Strong decision making skills to manage multiple, concurrent tasks in a fast paced office/hospital setting. Passionate and self- motivated, with a drive for excellence. Knowledge in EPIC Hyperspace. Fluent in Spanish and English.

Overview

9
9
years of professional experience

Work History

Perioperative Scheduler

NewYork-Presbyterian Westchester
08.2021 - Current
  • Improved overall workflow efficiency by collaborating with team leads to ensure clear understanding, establish priorities, and develop solutions for conflicts in the Operating room and Endoscopy suite
  • Work closely with department leadership on daily zoom meetings to proactively identify opportunities for process improvement within the operating room, contributing to increased efficiency levels over time.
  • Lead speaker in zoom huddles; Screen sharing of daily master schedules and presenting finalized schedules; Communicate the need for special instruments, supplies and equipment to nursing/cspd personnel.
  • Managed daily OR schedules, entering and updating data, as well as ensuring optimal utilization of operating rooms and staff.
  • Streamlined the flow of surgery schedules through effective communication with scheduling coordinators, other hospital departments, and outside physicians.
  • Determine the order in which the patients are scheduled, by reviewing procedures, time needed, and size of operating room available
  • Reduced cancellations and delays by closely monitoring and adjusting the schedule as needed.
  • Handled emergency add-on cases promptly, minimizing disruptions to scheduled surgeries.
  • Monitor tentative schedules for missing service appointments and discrepancies in type of room and equipment assigned for specific procedures and contact appropriate service to confirm or resolve;
  • Assisted team members during high-volume periods, providing support in managing daily operations efficiently.
  • Facilitated smooth transitions between cases through effective coordination of room turnovers and equipment setups.
  • Updated surgeons on any changes to their schedules promptly, ensuring proper adjustments were made when necessary.
  • Provided training for new schedulers on department protocols, ensuring they were well-prepared for their roles.
  • Schedule inpatients ; Posts add-on cases and emergency cases to scheduling system as required; reviews wait list and schedule cases as rooms become available;
  • Manage the Surgeon's vacation/PTO calender in the operating room board; Releasing the OR time to other surgeons for maximum room utilization.


Administrative Assistant- Clinical Genetics

NewYork-Presbyterian Hospital
08.2017 - 04.2021
  • Perform general office duties for three physicians, 10 genetic counselors, and a nurse practitioner- answering and scheduling a high volume of multi-phone lines, routing calls, messages, faxes and answering emails
  • Confirm appointments/obtain outside medical records/create new registrations
  • Prepare and scan all patient's charts for the week
  • Mail/fax office notes and result letters to patients and referring doctors
  • Request additional exam rooms when needed
  • Managed closely the Metabolic team; schedule bi-weekly infusions
  • Manage office inventory by restocking supplies and placing orders
  • Sort and distribute office mail and incoming shipments
  • EPIC- access to edit templates/make changes and manage the schedule for all providers and staff for vacations, meetings, etc
  • Schedule routine specimen pick-up for LabCorp, Quest, Sema4, and FedEx
  • Proactive and dedicated team player; perform the duties of colleagues by managing the front desk and the billing charges for the department
  • Check-in patients for appointments; enter, update and verify demographics, insurance information, and obtain/enter referrals when needed
  • Billing- scan all encounter forms, submit ICD-10 codes and drop charges for all providers for every visit
  • Serve as an English/Spanish interpreter for genetic counselors and physicians during patient's visit
  • HIPPA Compliance; able to handle sensitive information carefully

Administrative Clerk- Nuclear Cardiology

Columbia University Medical Center
06.2015 - 08.2017
  • Managed the front desk, maintained area clean and organized
  • Checked-in inpatients and outpatients; entered, updated and verified patient information in IDX system, Webcis, Imagecast, Cardio report, and TeleTracking West System
  • Scheduled and confirmed appointments; ensured referrals, authorizations and requisitions were in order prior to patients appointments
  • Answered high-volume of multi-phone lines, directed calls to appropriate departments; take messages that are clear and legible
  • Printed billing sheets in advance for physicians and billing office staff
  • Faxed and received documents, made copies, scanned and filed all patients charts with results into Crown Scan system
  • Cross-covered for inpatient back-end area; monitored patients closely and assisted by responding to their needs
  • Served as an English/Spanish interpreter and as a liaison to clinical staff and patients

Medical Secretary- Temporary Assignment

Columbia University Medical Center- OB/GYN
04.2015 - 05.2015
  • Answered multi-phone lines and took/relayed messages to physicians and nurses
  • Scheduled and confirmed appointments; prepared charts
  • Coordinated diagnostic tests, treatments and other necessary care with the appropriate departments or specialty clinics
  • Obtained pre-certifications for prescriptions; verified insurance eligibility
  • Faxed prescription orders and approved authorizations to pharmacies
  • Received and routed messages or documents, such as laboratory results to appropriate staff
  • Transmitted correspondence or medical records by mail, e-mail, or fax

Education

Bachelor of Arts - Psychology

City College of New York of The City University of New York
New York, NY
05.2014

Master of Arts - Clinical Psychology

Ashford University
San Diego, CA
05.2023

Skills

  • Bilingual (Spanish/English)
  • Dedicated Team Player
  • Empathetic/ Compassionate
  • Strong Interpersonal/Communication Skills
  • Problem-solving skills
  • Billing/ ICD-10
  • Teletracking West (Transport)
  • Medical Terminology Knowledge
  • Patient Scheduling (Appointment)
  • Perioperative scheduler
  • Manage the Operating Room board
  • EPIC- Hyperspace Production
  • Imagecast
  • INYP/Webcis/ CROWN

Accomplishments

    Perfect Attendance 2019- NewYork-Presbyterian Hospital

Timeline

Perioperative Scheduler

NewYork-Presbyterian Westchester
08.2021 - Current

Administrative Assistant- Clinical Genetics

NewYork-Presbyterian Hospital
08.2017 - 04.2021

Administrative Clerk- Nuclear Cardiology

Columbia University Medical Center
06.2015 - 08.2017

Medical Secretary- Temporary Assignment

Columbia University Medical Center- OB/GYN
04.2015 - 05.2015

Bachelor of Arts - Psychology

City College of New York of The City University of New York

Master of Arts - Clinical Psychology

Ashford University

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Yahaira Bejaran-Taveras