Summary
Overview
Work History
Education
Skills
Languages
Certification
Timeline
Generic

Yamileth Hoffman

Lake Worth

Summary

Results-driven professional with extensive experience in proposal management, leading teams to coordinate efforts and produce high-quality deliverables. Proven track record of reliability and adaptability, ensuring successful outcomes through a collaborative approach.

Overview

11
11
years of professional experience
1
1
Certification

Work History

BUSINESS OWNER- SELF EMPLOYEE

SANTANAS ENTERPRISES LLC.
11.2023 - Current
  • Processed money service transactions efficiently and accurately.
  • Facilitated international and domestic courier services for cargo shipping.
  • Managed logistics for the timely delivery of shipments across borders.
  • Increased customer satisfaction with personalized service offerings, addressing specific needs and preferences.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Strengthened company reputation by consistently meeting or exceeding customer expectations in terms of quality products/services offered.
  • Consulted with customers to assess needs and propose optimal solutions.
  • Enhanced company profitability by reducing overhead costs and negotiating favorable contracts with suppliers.

CONTRACTS AND PROPOSAL MANAGER

SHENANDOAH GENERAL CONSTRUCTION LLC.
02.2022 - 10.2023
  • Collaborate with internal customers to develop contracts, purchase orders, change orders, submittals.
  • Reviewed and approved contract terms, purchase orders, and change orders in Timberlan software.
  • Assist in supplier selection and negotiations.
  • Become a trusted advisor to internal customers by providing guidance and support throughout the sourcing process.
  • Contribute to the creation or amendment of Procurement policies and processes.
  • Negotiate with suppliers to achieve the best cost and service for the business.
  • Prepared FDOT documents for pre- and post-construction phases.
  • Generated FDOT contract progress reports to track compliance and performance.
  • Identifying requirements and preparing specifications for existing and new contracts.
  • Ensured Equal Opportunity Compliance for all FDOT contracts.
  • Conduct thorough analysis and evaluation to develop Request for Proposals (RFPs), obtain quotes, and drive bidding processes.
  • Examining reports, bid renewals and vendor compliance documents.
  • Managed bid proposal preparation, including Excel spreadsheets and necessary documentation.
  • Oversaw electronic bid submissions through various governmental portals.
  • Coordinated insurance claims process, ensuring timely submission of documentation and receipt of reimbursements.
  • Reviewed competitors proposals to assess strengths and weaknesses, informing strategic positioning for subsequent bids.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

EXECUTIVE ASSISTANT TO CEO & PROCUREMENT OFFICER

WEST CONSTRUCTION, INC.
05.2019 - 07.2021
  • Handling the CEO's requests and queries appropriately.
  • Acting as the administrative point of contact between the executives and internal/external clients.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Preparing expense reports and timesheets for the CEO.
  • Understanding requirements and concerns of stakeholders to promote the company's commitment.
  • Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Provide support in all aspects of pre-award and post-award functions for diverse projects.
  • Assist the CEO in the preparation of new bid proposals with an emphasis on government entities
  • Organized a proposal presentation for 10+ executives for a $26 million budget hotel project
  • In charge of any associated procurement duties like contracts, change orders, SCO, POs, etc
  • Related to new and current projects using Corecon Software
  • Contract price negotiations
  • Assist with the subcontractors' payments using QuickBooks
  • Prepare new Design Build proposals for the Architecture Department for projects with over a million budget
  • Assisting and creating new marketing materials
  • Apply for new permits and Notice of Commencement with different government entities
  • Negotiation and strategic selection of goods and services that are usually of importance to the company
  • Responsible for garnering cost savings for specific projects
  • For example, $48K saving in a contract for a new project in Port St Lucie, FL
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

EXECUTIVE AND PERSONAL ASSISTANT TO THE CEO

PRIVATE FINTECH INVESTMENT FIRM.
01.2019 - 04.2019
  • Organized and coordinated conferences and monthly meetings.
  • Support the CEO with requesting and collecting donations for the scholarship foundation.
  • Provides support to the CEO in both business and personal projects.
  • Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
  • Handled confidential and sensitive information with discretion and tact.
  • Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
  • Acting as the point of contact between the CEO and internal/external clients.
  • Planning travel for the CEO and his family of six.
  • Coordinate vendors for the CEO's private home projects.
  • Developed innovative solutions to complex problems, resulting in improved organizational performance.
  • Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.

EXECUTIVE ASSISTANT TO CEO, PROJECT & ESTIMATORS DEPARTMENT

JOHNSON-DAVIS, INC.
01.2014 - 01.2019
  • Undertake the tasks of receiving calls, taking messages, and routing correspondence
  • Always handle sensitive information with the highest confidentiality and professionalism
  • Contribute to the planning of all departments' meetings (onsite/offsite)
  • Contribute to the planning of company events
  • Manages CEO's schedule to include follow-ups, appointments, commitments, travel, etc
  • Manages CEO's personal and business email and correspondence
  • Support the CEO with requesting and collecting donations for the scholarship foundation
  • Provides support to the CEO in both business and personal matters
  • Coordinating audio conference calls for the CEO
  • Formatting meeting minutes requires an understanding of complex terminology
  • Compose, prepare, edit, and distribute correspondence and other department documents
  • Prioritize conflict needs, handle matters quickly, and proactively follow up on problem resolutions
  • Provides high-level administrative support to the CEO and other executives
  • Works quickly and effectively without constant supervision
  • Work with the accounting department to process payments or other financial obligations for the CEO
  • Assist the HR department with questions from Spanish-speaking employees associated with insurance, 401k loans, personal issues, working schedule, vacations, etc
  • Assist with recruiting qualified candidates by screening job applications
  • Scan and properly file timesheets on a weekly basis
  • Twice a year distribute and mail company newsletters to clients and vendors
  • Materials take off for upcoming projects
  • Increased revenue by 5% by negotiating materials with suppliers
  • Monthly material inventory for different projects
  • Review engineering plans for correction and clarification
  • Documented construction meeting notes and follow-up on tasks to be performed
  • Request building permits to comply with the project schedule
  • Update equipment rates using Equipment watch software
  • Follow-up utility ticket locates to ensure no damage will occur during construction
  • Conserved over 50% of estimators' time by efficiently completing bids and preparing bid packages in their entirety
  • Develop requests for bonds for upcoming bidding projects using Adobe Acrobat DC
  • Track project cost vs hours to determine project profitability.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

Education

Bachelor of Applied Science - Supervision and Project Management

Palm Beach State College
Lake Worth, FL
05.2017

Associate - Accounting Technology

Palm Beach State College
05.2015

Skills

  • Customer relations and vendor management
  • Attention to detail
  • Relationship building
  • Business administration
  • Calendar management
  • Records organization
  • Entrepreneurial mindset
  • Negotiation and persuasion
  • Organizational and time management skills
  • Team collaboration
  • Problem-solving expertise

Languages

Spanish
Native or Bilingual

Certification

CNP - Certified Notary Public 08/2028

Timeline

BUSINESS OWNER- SELF EMPLOYEE

SANTANAS ENTERPRISES LLC.
11.2023 - Current

CONTRACTS AND PROPOSAL MANAGER

SHENANDOAH GENERAL CONSTRUCTION LLC.
02.2022 - 10.2023

EXECUTIVE ASSISTANT TO CEO & PROCUREMENT OFFICER

WEST CONSTRUCTION, INC.
05.2019 - 07.2021

EXECUTIVE AND PERSONAL ASSISTANT TO THE CEO

PRIVATE FINTECH INVESTMENT FIRM.
01.2019 - 04.2019

EXECUTIVE ASSISTANT TO CEO, PROJECT & ESTIMATORS DEPARTMENT

JOHNSON-DAVIS, INC.
01.2014 - 01.2019

Associate - Accounting Technology

Palm Beach State College

Bachelor of Applied Science - Supervision and Project Management

Palm Beach State College

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