Yan Chen
New York
Summary
Recent graduate with foundational knowledge in Human Capital Management and hands-on experience gained through academic projects. Demonstrates strong teamwork, problem-solving, and time-management skills. Prepared to start career and make meaningful contributions with commitment and drive.
Overview
14
14
years of professional experience
Work History
Executive Assistant to Senior Vice President of University Development and CFO, Deputy Vice President of Finance
Columbia University - Office of Alumni and Development (OAD)
08.2019 - Current
- Co-facilitated the Summer Internship Program in collaboration with the Council for Advancement and Support of Education (CASE), focusing on educational advancement. Responsibilities included reviewing resumes, organizing and attending interviews, managing necessary documentation, and liaising with HR and Finance for logistical and financial arrangements.
- Co-founded and co-managed the Asian American Pacific Islander Southeast Asian (AAPISA) Employee Resource Group. Conducted in-person events, organized regular virtual meetings, idea creations and curated and distributed resource emails.
- Provided high-level executive support through strategic management of executives' complex calendars, prioritizing and coordinating both internal and external meetings, and resolving scheduling conflicts effectively.
- Coordinated all aspects of domestic and international travel, including flights, accommodations, and ground transportation. Managed expense reporting processes through Concur, ensuring timely and accurate submission and tracking.
- Supported the Institution's Gift System team by securing sensitive gift agreement signatures through DocuSign, maintaining confidentiality and accuracy.
- Arranged executive-level meetings, including catering and venue setup, and ensured seamless conference room management. Coordinated ordering of food and handled post-meeting clean-up.
- Assisted the Finance department with drafting and disseminating community-wide communications and contributed to time-sensitive finance management projects.
- Maintained strong, effective relationships with internal and external stakeholders through regular communication and collaborative engagement.
Executive Assistant to the President, MLBPI - subsidiary of MLBPA
Major League Baseball Players Association (MLBPA)
08.2017 - 07.2019
- Coordinated onboarding processes with Human Resources and IT departments for new employees, managed internship recruitment by posting openings on LinkedIn and screening resumes, and supervised interns, delegating project work to ensure timely completion and quality standards adherence.
- Managed comprehensive scheduling and calendar coordination for executive leadership, including the President, Executive Vice President, and Assistant General Counsel. Collaborated with travel agencies to arrange intricate domestic and international travel accommodations, including flights, hotels, and car services. Prepared, submitted, and tracked expense reports efficiently.
- Planned, coordinated, communicated and executed departmental onsite and offsite luncheons and parties.
- Managed inventory, document, and logistic operations by maintaining stock levels for office supplies and branded refreshments, acting as the primary contact for mailing, shipping, and billing, streamlining document management with efficient filing systems, and coordinating the distribution of over 100 charitable donation items.
- Logged and managed time sheets for the entire Business Affairs department of 12 employees.
Administrative Assistant to Executives in Legal / Finance / Accounting / IT Departments
Marvel Entertainment, LLC
08.2011 - 08.2017
- Managed the recruitment process for internship candidates by arranging and screening interviews; participated in interview panels and effectively assigned tasks to interns to optimize team productivity.
- Orchestrated complex domestic and international travel arrangements for four senior executives; streamlined the process of preparing, submitting, and tracking all related expense reports.
- Spearheaded the planning, budgeting, and execution of annual department holiday events, catering to over 70 employees, ensuring memorable and efficiently organized gatherings.
- Conducted comprehensive reviews of licensing deals within the GLS (Oracle) platform; trained new staff members on system functionalities to enhance operational efficiency and accuracy.
- Developed and facilitated annual Security Awareness training programs for over 350 employees, promoting a secure and compliant organizational environment.
- Coordinated the distribution of premiere guest lists and screening tickets for esteemed business partners, maintaining high standards of client engagement and satisfaction.
- Executed the preparation, coordination, and dissemination of hundreds of copies of Withholding Tax forms, ensuring compliance with regulatory requirements.
- Provided seamless support with reception duties and managed scheduling for company-wide conference room bookings, contributing to the smooth operation of daily business activities.
- References available upon request
Education
Master of Science - Human Capital Management
Columbia University in the City of New York
New York, NY08.2025
Bachelor of Arts - Corporate Communications
CUNY Baruch College
New York, NY08-2006
Skills
- Microsoft Office
- Google Suite
- Zoom
- Adobe Acrobat
- Concur, Oracle
- SharePoint
- Salesforce
- Data Hub
- Athena
- PeopleSoft
- Executive support
- Office management
- Strong problem solver
- Meticulous attention to detail
Language
English
Full Professional
Chinese (Mandarin)
Native or Bilingual
Chinese (Cantonese)
Limited Working
Accomplishments
Co-founded Mosaic (Asian American) Employee Resource Group and hosted 4 events annually.
CORE QUALIFICATIONS
Detail oriented, highly organized, and a proactive fast learning team player. Manage and prioritize multiple tasks efficiently and effectively while meeting tight deadlines.
Software
PeopleSoft
Concur
Salesforce
Microsoft Office
Google Suite
Zoom
Adobe
Work Preference
Work Type
Full TimePart TimeContract WorkGig WorkWork Location
On-SiteRemoteHybridImportant To Me
Career advancementWork-life balanceCompany CultureFlexible work hoursPersonal development programsHealthcare benefitsPaid time offPaid sick leave401k matchTeam Building / Company RetreatsWork from home optionWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Interests
Reading
Knitting
Movies
Traveling
Exploring the City
Timeline
Executive Assistant to Senior Vice President of University Development and CFO, Deputy Vice President of Finance
Columbia University - Office of Alumni and Development (OAD)
08.2019 - Current
Executive Assistant to the President, MLBPI - subsidiary of MLBPA
Major League Baseball Players Association (MLBPA)
08.2017 - 07.2019
Administrative Assistant to Executives in Legal / Finance / Accounting / IT Departments
Marvel Entertainment, LLC
08.2011 - 08.2017
Master of Science - Human Capital Management
Columbia University in the City of New York
Bachelor of Arts - Corporate Communications
CUNY Baruch College
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