Yana Panchenko
Denver,USA
Summary
Detail-oriented and highly organized professional with strong experience across procurement, contract coordination, and administrative support.
Brings a solid background in vendor negotiations, service procurement, and contract management within IT and corporate environments, combined with hands-on experience providing high-level administrative support to executive leadership in the U.S. nonprofit sector.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Operation Helo
01.2025 - 08.2025
- Provided comprehensive administrative support to the CEO and Operations Director, ensuring smooth daily operations in a fast-paced disaster relief environment;
- Managed incoming calls, emails, scheduling, and correspondence, serving as a primary liaison with donors, partners, and community stakeholders;
- Conducted research and information gathering to support operational, logistical, and office-related needs;
- Built, maintained, and managed donor and internal databases, including data entry, organization, tracking, and reporting;
- Prepared financial, travel, and event-related reports, supporting organizational meetings, conferences, and recovery missions;
- Maintained accurate documentation, records, and internal communications, adapting quickly to shifting priorities and high-pressure situations.
Team Assistant
LLC ODSEA
11.2023 - 06.2024
- Coordinated communication between internal departments within the organization
- Developed processes to ensure accurate data entry into company databases
- Managing contracts with clients and suppliers
- Provided administrative support to the team, including scheduling meetings and managing calendars
- Organized travel arrangements for team members, such as booking flights, hotels, and rental cars
Procurement Professional Specialist
LLC AUTODOC UKRAINE
09.2021 - 09.2023
- Market research for best suppliers
- Participating in tenders and negotiations for getting best prices
- Preparing and updating terms and conditions in contracts before signing
- Timely orders according to schedule
- Coordination with documents between departments
- Coordination of existing orders and business events
Import Department Manager
LLC ITIS TRADE
01.2018 - 09.2021
- Organization of work with existing suppliers and search for new ones
- Analytics and control of stocks, timely updating of the full assortment range
- Logistics and control of delivery of goods to retail outlets according to the order and delivery schedule
- Coordination of processes with other departments, as well as the owner of the company
Education
MBA - International Economics
Dnipropetrovsk National University
06.2009
Skills
- Document Management
- Logistical planning for travel
- Expense Reporting
- Meeting planning
- Spreadsheet Management
- Client Service
- Documentation And Reporting
- Problem-Solving
- Onboarding and Orientation
- Work Planning and Prioritization
- Attention to Detail
Languages
Ukrainian
English
Russian
Timeline
Administrative Assistant
Operation Helo
01.2025 - 08.2025
Team Assistant
LLC ODSEA
11.2023 - 06.2024
Procurement Professional Specialist
LLC AUTODOC UKRAINE
09.2021 - 09.2023
Import Department Manager
LLC ITIS TRADE
01.2018 - 09.2021
MBA - International Economics
Dnipropetrovsk National University
Activities
- Cooking
- Hiking
- Swimming
Personal Qualities
- Sociability
- Purposefulness
- Non-conflict
- Decency
- Sense of humor