Yanina Arguello
Accounts Payable Specialist II
Phoenix,AZ
Summary
Accomplished and certified Accounts Payable Specialist with a high level of professionalism and strong problem-solving abilities. Demonstrates exceptional accuracy in processing invoices and excels in managing vendors in fast-paced environments. Committed to providing up-to-date accounts reports to facilitate informed cash flow management decisions. Key strengths include vendor management, bank reconciliation, attention to detail, budget control, regulatory compliance, proficiency in Microsoft Office, experience in QuickBooks and Macola, excellent communication skills, multitasking abilities, works efficiently under pressure, effective on a team or independent work, self-motivated, and strong organizational skills.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Accounts Payable Specialist II
Smart Practice
03.2024 - Current
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors to verify information and follow up on issues.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from vendors.
- Reconciled company credit cards investigating, and resolving discrepancies.
- Prepare month end journal entries for credit card transactions, accruals, and corrections.
- Complete analysis sheets for multiple companies
- Complete journal entries for amortized expenses
- Process check requests for employees, special payments, and temporary employees
- Ensuring company utilities are paid on time and never skipped
- Initiate requests for wires (domestic and international) and ACH payments for invoices that cannot be paid by check
- Make timely credit card payments for seven companies to ensure that lines of credit are open for use.
- Track charges on AP credit card for monthly expenses and one time charges ensuring there is a PO for each
- Complete 1099's at the end of each year
Accounts Payable Specialist
SmartPractice
09.2021 - 03.2024
- Enter invoices into Macola daily and ensure that any invoices with discounts are prioritized.
- Responsible for keeping accounts current and ensuring all invoices have been received for dental practices and utility companies.
- Track monthly balances for utilities and enter charges that are pre-paid and those that require a hard check.
- Request approvals from appropriate departments
- Utilize multiple programs to verify stock and non-stock items being received and the approved dollar amounts listed on the PO's.
- Creating monthly credit card sheets for dental practices and coding the charges appropriately
- Scan documents into FileBound and notate any special circumstances or communication regarding the invoice.
- Enter intercompany charges for various expenses
- Reconcile vendor statements and address any discrepancies or invoices showing open that should be paid.
- Reach out to vendors to verify information and follow up on any issues.
- Helped manage Account Payable group email box
- Process any check requests that are sent to AP in the time frame required.
- Complete monthly analysis sheets for various G/L codes and research any inconsistencies or missing recurring charges.
- Prepare accrual sheets for multiple companies at the end of the month for invoices that did not get posted prior to month ending.
- Prepare weekly pre-check reports and run checks for multiple companies
- Assessed data and information to verify entry, calculation and billing code accuracy.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Entered figures using 10-key calculator to compute data quickly.
Accounts Payable Specialist
Weinberger Waste Disposal
07.2016 - 09.2021
- Entering invoices daily into two different company accounts through QuickBooks
- Pair invoices and shipping lists to ensure the company is being billed for the correct items at the correct price
- Send any invoices with price discrepancies to the appropriate department for review
- Print checks and call vendors to make credit card payments as needed for two separate company accounts
- Reconciling vendor statements
- Request copies of missing invoices
- Send missing invoices to appropriate departments for approval and occasionally requesting updates on any pending invoices
- Answer any questions from vendors regarding payment status, i.e check numbers, date checks were mailed, determining whether a check cleared the bank and taking appropriate measures if a check was deemed lost
- Maintaining copies of all receipts from payments made for filing purposes and reconciliation of credit card statement
- Make payments to the State of Arizona and City of Phoenix for permits, renewals, or sales tax
- Prepare daily check deposits for Accounts Receivable
- Deposit checks via Cummins Allison check and cash machine
- Prepare manual check deposits for secondary company account
- Communicate with Controller/Accountant the amount that needs to be paid monthly out of smaller company account
- Make copies of all invoices that have to be put into the company’s capital investment file and give to Controller/Accountant
- Maintain file of passwords and contact emails for vendors
- Occasionally take credit card payments from customers over the phone and charge credit card on file for services rendered
- Answer some questions about customer accounts and charges listed on accounts
- Assisting in yearly company audit
- Maintaining A/P files
- Reached out to vendors and customers to verify information and follow up on client issues.
- Managed invoices for new materials and parts.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Reorganized accounts payable processes, decreasing supplier payment delays.
- Entered figures using 10-key calculator to compute data quickly.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
Dispatcher/ Scale Operator
Weinberger Waste Disposal
11.2014 - 07.2016
- Answering Phones
- Data Entry
- Problem Solving for Customers and Drivers
- Filing
- Organizing Next Day’s Schedule
- Answering Questions About Customer Accounts
- Counting Cash Drawer and Preparing End of Day Deposits
- Processing Credit Card Payments
- Operated weigh scales and issued tickets when necessary.
- Dispatched orders to drivers for efficiency.
- Answered customer calls professionally and routed to appropriate person.
- Greeted customers and provided excellent service to internal and external clients.
- Followed up with customers to handle delays or other issues.
- Checked loads to identify contents and unauthorized or highly regulated materials.
Education
La Joya Community High School
Skills
- Accuracy/Speed
- Microsoft Office
- Quickbooks
- Macola
- Attention to Detail
- Fast Learner
- Invoice/Payment Processing
- Vendor Relations
- Statement Reconciliation
- Payment Scheduling
- Credit Card Reconciliation
- Electronic Payments
- 1099 Preparation
- Proactive and Self-Motivated
- Information gathering and analysis
- Critical Thinking
- Certified Accounts Payable Associate
- Data Analysis
Certification
- Certified Accounts Payable Associate
Timeline
Accounts Payable Specialist II
Smart Practice
03.2024 - Current
Accounts Payable Specialist
SmartPractice
09.2021 - 03.2024
Accounts Payable Specialist
Weinberger Waste Disposal
07.2016 - 09.2021
Dispatcher/ Scale Operator
Weinberger Waste Disposal
11.2014 - 07.2016
La Joya Community High School
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