Yehlen Barcelona

Overseeing the day to day activities from Time & Attendance

• Ensuring accurate & Timely processing payroll for all employees
• Communication effectively & appropriate across the organization
• Run time punch report for each department and send to each department supervisor or manager
• Make correction, adjustment for missing or adjusting time punches and communicate with supervisor
• Add hours to Time & Attendance from Time off request form and add Sick & Vacation to pay hours
• Keep track of Sick & Vacation hours record
• Match time punch report & Field timesheet to check if there's any hours overlap and if there's any over time occurs
• Approve the hours before transfer
• Transfer time punch hours and import to payroll
• Convert files and change hours per mapping code
• Check hours with roster before import
• Import converted hours to Paychex and change overtime rates
• Enter hours manually for different department
• Run preview register and check, find mistakes or errors and fix them for each entities and repeat the procedure until find no more mistakes & errors for each entities
• Deliver efficient processes & controls result in timely & accurate payroll
• New Hire employee
• Send out new hire documents & Review, request missing documents
• Enter new hire documents to Paychex & SQL
• Send out employee benefits to new hire (insurance & 401K)
• Follow up with insurance documents
• Terminate employee
• Prepare final check & termination paper work
• Cancel benefit
• Terminate from system Paychex & SQL
• All process insurance changes from employee (To add, cancel) through the year
• All follow up request from insurance companies or from employees
• Download all payroll related document weekly basis & save
• Follow up all documents request, payroll register, check stub or check summaries
• Follow up with Certified payroll request
• Run and e-mail payroll register every payroll
• Reply all wage garnishment, Tax Levy & Child Support to each Agency with supporting documents and add them to Paychex for deduction, send copy to employee
• Check Union Dues every month from payroll register for deduction, check deduction if there's no deduction add the deduction on following week and contact Union if there's any change
• 401K
• Download reports for Union - weekly, Non-Union - Bi-weekly from Paychex
• Save files, upload to Empower for contribution
• Keep contribution record for Audit
• Follow up with all 401K requests from employee with e-mails and calls, send out form, process withdrawals, transfer fund, new enrollment, change in contribution, loans
• Make pay rate changes from supervisors, calculate retro pay
• All employee information changes including W-4, address change, direct deposit.
• Managed a team of payroll specialists, ensuring timely and accurate processing for over 400 employees.
• Coordinated with accounting department for accurate general ledger postings related to payroll transactions, promoting financial accuracy across departments.
• Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
• Created new hire and termination documents for payroll.

• Performs general office duties such as data entry, filing, ordering supplies, photocopying, scanning, and other miscellaneous administrative tasks
• Screens and answer phone calls
• Handles administrative requests and queries from managers
• Email correspondence
• Generating invoices and collecting payments from clients
• Provides prompt and courteous customer service to clients and other employees
• Generating reports using TARS program
• Helping in all clerical work required by different department
• Creating project number and customer number for new clients using SQL program
• Prepares Engineering reports.

• Answering phone calls
• Helps with account payables and receivables
• Email Correspondence
• Helps with payroll for employees
• Maintains records of garments and orders for easy retrieval
• Data Encoding
• Handles daily bank deposits.
• Completed clerical tasks such as filing, copying, and distributing mail.
• Managed daily data entry and kept clerical information accurate and up-to-date.
• Increased customer satisfaction by providing professional and courteous front desk support.
• Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
• Supported executive staff with well-prepared reports, presentations, and meeting materials.
• Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
• Created and maintained detailed records of all office activities.

• Teaching Korean Students with Basic English Language
• Making progress notes of students
• Prepares day to day class lessons
• Maintains records organized and up to date
• Encoding data
• Handles and answers client’s concerns and questions.

• Answering phone calls
• Offers IDD Service to clients from different countries
• Email Correspondence
• Maintains records organized and up to date
• Encodes data
• Handles and answers client concerns and questions.