Yelena Ilnitskaya
Irvine,CA
Summary
Detail-oriented finance executive and residential interior designer with 20 years of finance experience and over 20 years of interior design experience. Passionate about fashion, luxury aesthetics, and exceptional craftsmanship. Brings professionalism, discretion, organizational skills, and an appreciation for personalized service. Seeking to transition into luxury client experience as a Concierge at Louis Vuitton, combining business expertise with a genuine passion for design and the luxury industry.
Overview
27
27
years of professional experience
Work History
Interior Designer
Modern Interiors
Irvine, California
07.2020 - Current
- Selected finishes, furnishings, and color palettes for cohesive interiors.
- Created presentation boards for modern interiors and client approvals.
- Coordinated vendors, contractors, and delivery schedules for project execution.
- Prepared specifications for materials, furnishings, and custom installations.
- Designed floor plans, elevations, and 3D perspective views and material boards for both in-house review and presentation to client.
- Advised clients on how best to utilize available space within their homes or businesses.
- Collaborated with architects, builders, engineers and other designers to ensure successful project completion.
- Worked in residential interior design, developing a strong appreciation for aesthetics, materials, quality, and craftsmanship.
- Considered individual preferences and design goals when approaching interior design projects.
- Applied creativity, attention to detail, and organizational skills throughout the design process.
VP of Finance
Assent Mortgage, LLC
Irvine, CA
03.2013 - 07.2020
- Analyzed monthly Profit & Loss statements for discrepancies alerting the CEO
- Managed the preparation of all financial reports
- Developed and maintained all necessary accounting policies and systems, including financial reporting. Oversaw contract bookkeeper
- Reconciled Accounts Payable & bank accounts to ensure accurate reporting
- Oversaw daily operations of the Accounting department
- Audited independent contractors, payroll providers, and attorneys' invoices to detect overbilling charges.
- Liaised with CPA and CEO to improve financial procedures
- Assisted with tax audits, state audits including mortgage compliance & licensing
- Managed relationships with insurance providers, ensuring compliance with coverage requirements and regulatory standards
- Managed HR & Payroll departments including payroll processing for corporate & out of state employees, employee onboarding, benefits, garnishment orders & terminations
- Created & prepared employment contracts, compensation agreements & amendments
- Developed HR policies & procedures, creating an Employee Handbook to standardize practices and ensure compliance
- Conducted HR investigations, examined complaints
- Ensured compliance in HR, Payroll with local, state, and federal requirements
- Calculated & approved monthly employee production bonuses
- Represented the company externally to government agencies & prepared documentation for external auditors
Accounting Specialist
Crown Realty & Development
Irvine, CA
01.2010 - 02.2013
- Reconciled accounts monthly to ensure accurate reporting and ledger maintenance
- Analyzed financial statements for discrepancies to alert the CFO
- Provided A/P support by processing vendor invoices & ensuring payment deadlines
- Provided A/R support by processing monthly billings
- Prepared documentation for external auditors
- Coordinated semi-annual audits and assisted the CFO in running tenant audits
- Assisted Legal department with proofreading and creating Non-Disclosure Agreements
Executive Assistant
Henry Wine Group
Newport Beach, CA
12.2005 - 12.2009
- Provided high-quality support anticipating the needs of the Sr. VP of Corp Training & Wine Education, Master Sommelier, two Vice Presidents & President
- Independently organized & coordinated monthly training meetings for sales force, management meetings, wine tastings, winery trips & special events
- Acted as right-hand person to Master Sommelier by providing and grading Wine Education quizzes for the sales force
- Negotiated monthly hotel contracts resulting in annual savings of 70%
- Took responsibility by disputing various charges with hoteliers and vendors
- Developed key relationships with high profile wineries, suppliers & customers, providing support & direction for visiting suppliers & dignitaries from overseas
- Managed a very busy executive calendar including planning & overseeing domestic and international travel arrangements including large-scale travel events for sales force
- Handled extensive daily communication creating client business presentations & correspondence
- Composed and prepared highly confidential & critical nature financial reports, including conclusions & recommendations for solution of administrative problems
- Created and analyzed daily and monthly sales reports, campaigns, and incentive programs
- Responsible for scheduling and coordinating sales force and winery market work
Executive Assistant to the President, COO
Intheairnet
Irvine, CA
05.2004 - 06.2005
- Provided high quality support that anticipated the needs of the President/COO
- Managed a very busy executive calendar including organizing and planning meetings, special events and business communications
- Planned and oversaw domestic and international travel arrangements
- Interfaced with high-profile clients and other professional contacts
- Answered, screened and handled all phone calls, providing information with discretion
- Recorded and transcribed meeting minutes, agendas and dictation, along with composing and preparing confidential correspondence, proposals, financial and expense reports
- Assisted Quality Director with generating and maintaining Quality records
- Prepared presentations using PowerPoint and packets for meetings and business functions
- Assisted General Counsel with proofreading, editing and completing NDAs/proposals and coordinating with clients
- Handled sensitive and confidential information, researched information thoroughly
Executive Assistant to CEO
Club Red Productions
Long Beach, CA
12.2002 - 05.2004
- Supported CEO and movie producer with administrative and language tasks, including domestic/international travel arrangements, screening and handling telephone communications, and conducting internet research
- Managed calendar including scheduling of all meetings and business lunches/dinners
- Translated movie scripts and contracts from Russian to English and vice versa
- Provided written translation of a variety of legal and technical documents
- Composed and prepared correspondence, presentations and various financial and expense reports
- Organized meetings, conferences and other special events for the CEO
- Handled personal matters with confidentiality and discretion with confidentiality and discretion, ensuring smooth operations
- Facilitated interactions with film executives and talent nationwide and internationally
Executive Assistant to CEO
Cooper Interaction Design
Palo Alto, CA
05.2002 - 11.2002
- Supported the CEO and Board Chairman by maintaining his demanding calendar, scheduling, covering extensive domestic/international travel arrangements, screening phone calls and emails
- Maintained extensive client contact domestically and internationally on behalf of the CEO
- Scheduled and coordinated client meetings, conferences, appointments and conference calls for top level executives
- Prepared and coordinated educational seminars
- Composed and prepared correspondence and financial budget/expense reports
- Managed Chairman's speaking engagement and related activities
- Acted as external contact for public relations inquiries
- Negotiated various contracts with vendors, resulting in cost-savings for the company
- Assisted General Counsel with contract maintenance, updates, tracking, proofreading, and handling of confidential information
- Supported Business Development Department with travel arrangements and client interaction
- Responsible for tracking inventory of office supplies and placing orders
Executive Assistant
Brecis Communications
San Jose, CA
01.2001 - 10.2001
- Provided executive support to the CFO including composing correspondence and internal memos
- Assisted in preparation of executive - level presentations for Board and customer meetings
- Coordinated and set up high-level conference calls, Board and management meetings, special events, and travel arrangements for top executives
- Negotiated various maintenance contracts which resulted in reducing overhead costs
- Created confidential financial spreadsheet reports for executive budget review
- Inventoried and purchased office supplies and equipment for eighty employees
- Coordinated various facility requests with building property management
- Responsible for receiving shipments including pricing, purchasing, inventory, and accounts payable using QuickBooks
- Screened and routed calls, e-mails, and visitors in a timely, professional manner
- Maintained frequent contacts with vendors, customers, investors and board members
Executive Administrative Assistant
S3 Inc. / Diamond Multimedia Inc.
San Jose, CA
02.2000 - 01.2001
- Supported Director of Finance with composing correspondence/memos, calendar maintenance, preparation of expense reports, auditing of vendor payments
- Managed, screened, and sorted email communications and mail to ensure timely responses and organization
- Processed checks, contracts, and legal documents to support financial operations and compliance
- Assisted Payroll dept. and Corporate Controller with data entry and spreadsheet creation to maintain accurate financial records
- Scheduled/coordinated meetings and frequent travel arrangements
Education
Interior Designers Institute
Newport Beach, CA01-2006
Bachelor's Degree - Business, Economics and Management
University of Economics and Business
Ukraine01-1999
Skills
- Space planning
- ADP, Microsoft Word, Excel, PowerPoint, QuickBooks, Probusiness database, EIS, Internet Explorer, Outlook, and Outlook Express
- Windows OS and office equipment
- Ability to meet deadlines and work under pressure while performing and producing quality work
- Extraordinary organizational, attention to detail and time management skills
- Excellent written and oral communication skills, exceptional follow-up skills
- Excellent interpersonal skills and ability to establish strong relationships with all levels of an organization and clients
- Top-notch negotiating skills
- Strong leadership qualities, self-motivated and able to prioritize
- Energetic team player, perfectionist, poised, polished, trustworthy and eager to accept challenges
- Fluent in Russian and Ukrainian
Timeline
Interior Designer
Modern Interiors
07.2020 - Current
VP of Finance
Assent Mortgage, LLC
03.2013 - 07.2020
Accounting Specialist
Crown Realty & Development
01.2010 - 02.2013
Executive Assistant
Henry Wine Group
12.2005 - 12.2009
Executive Assistant to the President, COO
Intheairnet
05.2004 - 06.2005
Executive Assistant to CEO
Club Red Productions
12.2002 - 05.2004
Executive Assistant to CEO
Cooper Interaction Design
05.2002 - 11.2002
Executive Assistant
Brecis Communications
01.2001 - 10.2001
Executive Administrative Assistant
S3 Inc. / Diamond Multimedia Inc.
02.2000 - 01.2001
Interior Designers Institute
Bachelor's Degree - Business, Economics and Management
University of Economics and Business