Yelena Murillo

Administrative Assistant

CUPERTINO ELECTRIC

04.2018 - 05.2024

Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels, etc
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Implement clerical duties and administrative processes
Conduct data entry
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Maintained inventory of office supplies and placed orders.
Developed filing system for historical documents, preserving important company records and improving access to information.
Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
Managed payroll processing efficiently while adhering to strict deadlines.
Managed payroll processing, ensuring accuracy and compliance with state and federal regulations.
Oversaw payroll processing, ensuring accuracy and timely distribution of employee payments.
Approved time records and time-off requests and submitted payroll for direct reports.
Enhanced payroll accuracy by diligently reviewing timesheets, overtime calculations, and deductions.
Completed payroll accurately and timely to meet employee expectations.
Maintained employee files and handled payroll for 350 employees.
Assisted with payroll processing, ensuring accurate compensation for all employees.
Effectively handled payroll, new hire paperwork and terminations.
Resolved payroll discrepancies by collecting and analyzing information.
Ordered check stock and printed payroll checks.
Completed weekly payroll and maintained employee records.
Kept payroll accurate and efficient by reviewing and submitting timesheets on time.
Prepared checks and assisted with payroll duties.

Summary

Overview

Work History

Payment Analyst

Administrative Assistant

Education

Associate in Arts (AA) - Paralegal Studies

Skills

Certification

Personal Information

Languages

Timeline

Payment Analyst

Administrative Assistant

Associate in Arts (AA) - Paralegal Studies

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