Yenilin RODRIGUEZ
Miami,FL
Summary
Dynamic and results-oriented professional with extensive Executive Assistant experience, proficient in Microsoft Office Suite and client relations. Excelled in generating new business, maintaining meticulous records, and providing comprehensive executive support. Demonstrated proficiency in time management and attention to detail, significantly enhancing operational efficiency and customer satisfaction.
Overview
13
13
years of professional experience
Work History
Account Specialist
Seaboard Marine
Miami, FL
09.2024 - Current
- Overseeing the overall performance/progress of any specifically assigned accounts and interacting with all parties with respect to the success of the same
- Communicating between sales staff, commercial divisions as well as all offices and/or agencies in order to increase sales and profitability
- Closely supporting Account Executives, focusing on generating new business by analyzing sales leads, piers reports, reviewing competition statistics and manifest reports
- Generating sales leads and other pertinent information on both existing and prospective new business
- Focusing on providing a high level of customer service in order to achieve the highest level of results
- Responsible for maintaining customer records updated, planning and managing an active call cycle in accordance with the standards and directives of management
- Supporting sales objectives as set by management in accordance with specific company goals and directives
Executive Assistant/Corporate Travel Manager
Seaboard Marine
Miami, FL
04.2017 - 09.2024
- Organized travel arrangements for domestic/outport employees
- Negotiating travel contracts with suppliers and vendors
- Provided high-level administrative support to four executives
- Resolved time conflicts, booking conference rooms, and organizing materials in preparation for meetings
- Compose, edit, design, and format documents
- Acted as liaison and advised others of the executive's activities and views on policies or issues, using judgment and discretion
- Organizing Board of Directors meetings and assisting with materials/agendas
- Review contracts for negotiated Corp
- Rates with local hotels
- Prepared expense reports from business trips/misc.
- Expenses of Executives
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated multiple schedules using online calendaring system.
Executive Assistant
Burson-Marsteller
Miami, FL
04.2016 - 09.2016
- Demonstrated capacity to provide comprehensive support for executive-level staff
- Greeted guests and provided excellent customer service
- Created expense reports, timesheets, reimbursements, and budget costs
- Coordinated internal and external meetings for Vice President
- Organized travel arrangements
- Ordered office supplies and maintained inventory
Executive Assistant
E&P Solutions & Printing
Miami, FL
03.2015 - 04.2016
- Greeted incoming customers while providing excellent customer service with internal and external clients
- Answered incoming client inquiries and prepare call log reports on Excel
- Entered client information in a customized system
- Assisted office manager in all office related support duties
- Responsible for ordering supplies and keeping track of office inventory
- Responsible for keeping log of all outgoing customer shipments; including exportations to other states and countries
- In charge of maintaining warehouse inventory, ensuring sufficient stocks to last for an entire month
- Responsible for feeding information of customer orders into a customized system
- In charge of supervising loading and unloading, and quality of packing
Executive/Marketing Assistant
Ortega Juneau Construction
Miami, FL
02.2012 - 03.2015
- Proactively oversaw and coordinated the day to day activities of the COO and SVP
- In charge of planning and coordinating key special events, and coordinated internal meetings
- Responsible for maintaining accurate schedule and calendars for COO and SVP
- Coordinated and confirmed travel Itineraries; tracked travel; liaising with travel agents
- Supervised the reviewing and prioritizing of incoming and outgoing correspondence including communicating with job site personnel regarding deliveries
- Acted as back-up to office manager maintaining all office equipment including: copiers, printers, and phones etc
- Ensured proper filing, record keeping and storage
- Typed, edited and proofread correspondence (e.g
- Memos, e-mails and letters)
- Assisted with phone coverage utilizing back-up procedures to ensure calls are answered on a timely manner
- Produced qualification, proposals and interview materials, and participated in special projects as needed
- Maintained marketing library and supplies, updated and maintained cut sheets, resumes and project lists
- Maintained database of project cost, project team, statistics, etc
- Managed collateral templates (cut sheets, resumes, covers, backs, dividers, etc.)
- Assisted with preparation for events (trade shows, conferences, etc.), including collateral & promotional
Education
Associate’s Degree -
Miami Dade College
Miami, FL01.2013
Skills
- Proficient in Microsoft Office Suite
- Experienced with Concur/American Express Global Travel
- Proficient in Client Relations
- Familiarity with Travel Industry Compliance
- Meticulous Attention to Detail
- Time Management
Affiliations
- Regular Strength Training
- Fitness Classes
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
References
References available upon request.
Timeline
Account Specialist
Seaboard Marine
09.2024 - Current
Executive Assistant/Corporate Travel Manager
Seaboard Marine
04.2017 - 09.2024
Executive Assistant
Burson-Marsteller
04.2016 - 09.2016
Executive Assistant
E&P Solutions & Printing
03.2015 - 04.2016
Executive/Marketing Assistant
Ortega Juneau Construction
02.2012 - 03.2015
Associate’s Degree -
Miami Dade College
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