YESENIA GARCIA
Executive Business Partner/Executive Assistant
League City,TX
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Reliable employee seeking Executive Assistant position. Offering excellent communication and good judgment.
Overview
11
11
years of professional experience
1
1
Language
Work History
Administrative Specialist
Travis County
Austin, TX
Executive Assistant/ Administrative Business Partner
Kraken Digital Asset Exchange
01.2022 - 11.2022
- Arranged complex and detailed domestic & international travel plans, itineraries and agendas, coordinate conference registrations, expense funds and any other necessary arrangements; conclude expense reports on each trip and maintain an accounting record for each trip
- Approved all travel, expenses, expense reports & payroll of all direct reports
- Acknowledged, disseminated, and maintained all correspondence received; compose and prepare highly confidential correspondence and presentations
- Independently planned, coordinated and executed offsite worldwide, on-site, retreats, town halls, BOD meetings and other activities
- Proactively and strategically managed up to 3 heavy calendars both external and internal
- Worked with the executive support team to continue building our foundation and roadmaps, as well as to provide support and back-up to teammates
- Assisted executive with managing various projects
- Created dashboard for my executive via Confluence to facilitate daily activities such as meetings, projects, etc
- Attended meetings with my executive as well as on behalf and took minutes
- Managed, organized and responded to my executive’s both internal and external email
- Worked with KX (HR) with recruiting high priority positions
- Worked with onboarding team to support all new employees
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Volunteered to help with special projects of varying degrees of complexity.
Executive Assistant
Cedar Health
10.2021 - 10.2022
- Provided High level of executive support to CEO/Founder and Co-Founder, as we’ll as the ELT and handling inquiries in the executive’s absence
- Managed extremely active calendars of up to 4 executive including scheduling meetings in multiple time zones and complete expense reports
- Arranged complex and detailed domestic and international travel plans, itineraries and agendas, coordinated conference registrations, expense funds and any other necessary arrangements; concluded expense reports on each trip and maintained an accounting record for each trip
- Coordinated onsite and offsets for the Executive Leadership Team (ELT) in avails cities and states
- Scheduled numerous meetings with important clients and prospects
- Acknowledged, disseminated, and maintained all correspondence received; composed and prepared highly confidential correspondence and presentations, Communicated directly to Board Members, ELT, and SLT
- Scheduled and arranged for meetings facilities and catering
- Prepared meeting materials/packages to include agendas and supporting reports for small and large meetings, assisted in meeting with my executive as well as on behalf of my executive when needed
- Assisted with coordinating, scheduling interviews as well as interviewing possible projects
- Approved all travel, expense, expense reports & payroll of all direct reports to CEO and Co-founder
- Worked with the executive support team to continue building our foundation and roadmaps, as well as to provide support and back-up to teammates
- Worked with Peoples Team with recruiting high priority positions
- Worked with onboarding team to support all new employees
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant
BBVA Compass
Houston, TX
12.2016 - 12.2021
- Provide high level of executive support to Management Committee Member, BBVA Head of Business Development US, including managing 12 EA's reporting to me and handling inquiries in the executive’s absence
- Manage extremely active calendars and complete expense reports
- Communicated directly to Board Members and Management Committee Members
- Maintained excellent liaison and rapport with members of the Board and Executive/Senior Management
- Acknowledged, cascade, and maintained all correspondence received; composed and prepared highly confidential correspondence and presentations
- Arrange complex and detailed domestic & international travel plans, itineraries and agendas, coordinate conference registrations, expense funds and any other necessary arrangement; conclude expense reports on each trip and maintain an accounting record for each trip
- Approved all travel, expenses, expense reports & payroll of all direct reports to Head of Business Development
- Appropriately handled inquiries and/or incoming calls with utmost courtesy and professionalism; includes mitigating problems encountered with displeased clients or customer
- Managed and maintained up to 3 executive’s calendars including scheduling meetings in multiple time zones worldwide
- Prepared meeting materials/packages to include agendas and supporting reports for small and large meetings
- Maintained files of pertinent documents and records adhering to strict confidentiality, assist HR creating job requisitions
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports and presentations.
- Created expense reports, budgets and filing systems for management team.
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Facilitated training and onboarding for incoming office staff.
- Volunteered to help with special projects of varying degrees of complexity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Promoted team productivity by keeping supplies organized and well-stocked.
Executive Assistant/ Credentialing Specialist
Sabates Eye Centers
Leawood, KS
12.2013 - 04.2016
- Acted on behalf of senior executive in approving decisions, requesting expenditures, and making sound recommendations
- Carried out the coordination of both onsite and offsite meetings and events, while maintaining the confidentiality of all communications and documentations
- Prepared and reviewed PowerPoint presentations, reports, and other pertinent documents
- Managed travel arrangements and calendars
- Conducted thorough screening of phone calls, mails, and emails for senior executives
- Organized and planned employee events, including coordination of catering services for luncheons, Performed research regarding marketing purposes and for the Vision Research Department
- Took charge of ordering and maintaining office supplies and handling company credit card
- Made substantial contribution in reducing overhead by prioritizing administrative projects
- Played a major role in increasing patient flow in underperforming clinic by working closely with the Marketing department
- Manage and maintain calendars including scheduling meetings in multiple time zones
Executive Assistant/ Leasing Consultant
NFI Management
Overland Park, KS
04.2011 - 05.2013
- Generated and reviewed all legal documents, outgoing correspondence, and reports
- Participated in managing budget and expenses, leasing, and marketing
- Effectively functioned as a backup office manager in charge of overseeing all administrative duties
- Exemplified keen attention to detail in processing accounts receivable and accounts payable
- Rendered support to human resources personnel in managing new hires
- Interfaced with vendors to negotiate price
- Made major contribution in reducing vacancies by 30% through facilitation of open house events
Education
Associate of Applied Science - Business Administration and Management
Heald College
Skills
Meeting coordination
Advanced MS Office Suite
Business writing
Business administration
Office management
Expense reporting
Project Management
Travel accommodations
Administrative support
Strategic planning
Conference planning
Schedule & calendar planning
Office administration
Project planning
Schedule Management
Travel coordination
Staff Management
Timeline
Executive Assistant/ Administrative Business Partner
Kraken Digital Asset Exchange
01.2022 - 11.2022
Executive Assistant
Cedar Health
10.2021 - 10.2022
Executive Assistant
BBVA Compass
12.2016 - 12.2021
Executive Assistant/ Credentialing Specialist
Sabates Eye Centers
12.2013 - 04.2016
Executive Assistant/ Leasing Consultant
NFI Management
04.2011 - 05.2013
Associate of Applied Science - Business Administration and Management
Heald College
Administrative Specialist
Travis County