Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Yisema Vega

Yisema Vega

Orlando,FL

Summary

Communication Team member communication has been a must in my career. This is something I pride myself on and actively work on improving with any team I work with closely. Proper and professional communication has always led to success. Leadership Problem solving Conflict Resolution Motivation Giving and receiving feedback Honesty and Integrity Commitment and Passion Accountability Team Player To obtain a position within the organization where my learned skills and experience will be utilized as well as provide me with opportunity to learn new skills and new opportunities for professional growth.

Overview

15
15
years of professional experience

Work History

Universal Creative Senior Facility Coordinator

11.2015 - Current
  • Coordinate and manage communication between finance departments, Legal department and development teams
  • Coordinate and manage all communication from Orlando City building department and project teams pertaining to permitting approvals
  • Manage all project meeting schedules and coordinate conflicting calendars
  • Create and maintain partnerships between finance, legal and project teams to ensure proper communication
  • Draft and manage all DIR requests to ensure the proper approvals are met in a timely manner
  • Draft and manage all Purchase Order requests through Purchase Manager as well as Maximo Discretionary Work Order requests to ensure the proper approvals are met in a timely manner
  • Manage project and internal files to ensure all project information is being kept organized properly utilizing project management programs provided
  • Manages all project Work Authorizations through our UO Project Management system (PMWeb)
  • Manage and maintain contract log and permit log with current information to ensure the proper information is distributed
  • Manage and maintain project change orders with our legal, finance and vendor to ensure they are submitted and released in a timely manner
  • Manage and maintain overall project correspondence and assist with implementation and compliance of project documentation policies and procedures
  • Assist the Senior Admin with company drive on through Gateworks and Badge Access for team projects and meetings
  • Manage and maintain all project and overhead invoices through our Project manager systems to ensure they are submitted and released in a timely manner
  • Manage and maintain project vendor badges for the general contractors and vendors
  • Train new employees with the PMWeb, access to SharePoint folders, Network folders, onboarding, ext
  • Maintain Bulletin Drawings, and Mod Docs to be uploaded in Autodesk Construction Cloud
  • Link Mod Docs to each sheet for field review
  • Issue Mod Docs to General Contractors via PMWeb Transmittals
  • Responsible to work with additional Project Teams
  • Access to SAP to review Purchase Orders
  • Other Misc
  • Request.

Senior Project Administrator - Warranty Coordinator Office Manager

Coastal Mechanical Services
01.2010 - 11.2015
  • Generating reports; and updates in a timely manner
  • Scan and upload Sub Agreement for subcontractor/ lien releases
  • Act as a liaison for Subcontractors and Project Managers and General Contractors
  • Generate the Subcontract Agreements and e-mail to project managers before executing contracts
  • Distribute change order addendums to supervisors and contractors
  • Type check request forms to reimburse escrow accounts at the county
  • Pull permits from the Counties
  • Organize and distribute closing documents to the General Contractors
  • Audit expense reports before sending to corporate office
  • Audit trailers at site locations, and review report with branch manager
  • Update RFI logs, Submittal logs, change order log, Equipment release log maintain files with current reports
  • Weekly schedule updates from PM, PE and self to our branch manager
  • Assist our sister branch offices, with training
  • Weekly timecard entry for payroll
  • Notary

Warranty Coordinator

  • Enter service tickets, train field Tech with new system, and enter the commissioning paperwork for all the projects
  • Dispatch Service Technicians when warranty calls come in
  • Contact the POC and close out service tickets
  • Train all new Administrators, Project Engineers and Project Manager with our constructions system Viewpoint
  • Manager the Orlando Central Office.

Education

Drake Business School
Bronx, NY.

DeWitt Clinton High School
Bronx, NY.

Skills

  • MS Word
  • MS Excel
  • MS Outlook
  • Lawson
  • Master Builder
  • View Point
  • Banking software (Positive pay)
  • D3 (Accounting system)
  • Live Meeting and WebEx
  • TeamViewer
  • Coaching and Development – (Training)
  • PMweb
  • Prolog
  • Bluebeam Revu
  • AutoDesk Construction Cloud
  • Notary
  • Maximo (Discretionary)
  • Purchase Manager
  • Recordkeeping
  • Data entry
  • Discretion and confidentiality
  • Project Support
  • Process improvement
  • Contract management
  • Vendor coordination
  • Point of contact
  • Conflict resolution
  • Permit applications
  • Document management
  • Problem-solving
  • Project coordination
  • Decision-making
  • Customer service
  • Attention to detail

Languages

Spanish
Limited

Timeline

Universal Creative Senior Facility Coordinator

11.2015 - Current

Senior Project Administrator - Warranty Coordinator Office Manager

Coastal Mechanical Services
01.2010 - 11.2015

Warranty Coordinator

Drake Business School

DeWitt Clinton High School

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Yisema Vega