Yohaira Carolee Lopez
Simi Valley,CA
Summary
Dynamic Administrative Support Coordinator at UCLA Health with a proven track record in office management and regulatory compliance. Expert in document organization and appointment scheduling, I excel in fostering collaboration and enhancing service efficiency. My strong problem-solving skills and attention to detail ensure seamless operations and exceptional customer service.
Overview
15
15
years of professional experience
Work History
Administrative Support Coordinator
UCLA Health
Calabasas, CA
03.2025 - Current
- Organized and maintained office filing systems, including electronic documents.
- Identified needs of customers promptly and efficiently.
- Completed day-to-day duties accurately and efficiently.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
- Schedule appointments for clients via phone and online booking systems.
- Reviewed and evaluated healthcare policies and procedures to ensure compliance with legal requirements.
- Supported front desk operations by providing customer service when needed.
- Provided support to office staff by performing general clerical duties such as filing, photocopying, scanning and faxing documents.
Office Assistant III
Conejo Academy of Leadership and Language Immersion
Thousand Oaks
11.2023 - 03.2025
- Assist with all clerical duties as needed. This includes but not limited to, answering phone calls, greeting visitors, students, teachers, parents, and staff and attending to their needs. Work as the attendance Liasson, making sure our daily attendance records follow district protocols. Making sure mail and packages get distributed accordingly, as well as mailing out mass communication letters and flyers. Manage Independent Study contracts; keeping track of students who are on contract, making sure documents get signed and turned in a timely manner.
Program Director
Egremont School
08.2021 - 06.2023
- Company Overview: Private School Preschool Director
- Administrative duties: Oversee all teachers and staff pertaining to our program. Maintain Monthly/Yearly Calendar. Maintain records of all students and staff. Make sure all immunizations are up to date. Handle any parent concern or complaint. Schedule and hold weekly/ monthly meetings. Contact new families inquiring about our program. Schedule and fulfill in-person tours. Assuring the team is up to date with upcoming events, Make sure classrooms are safe and up to par with safety regulations.
- Classroom teacher duties: Setting up the classroom every morning to await the arrival of students and parents. Come up with weekly lesson plans and fulfill them each week. Document progress reports of each child three separate times during the year. Maintain control of the classroom, play yard, and campus. Make sure each child goes home with daily goals met. Prepare material needed for the following day.
Lead Teacher
Woodland Hills Private School
06.2018 - 07.2020
- Company Overview: Hired by a private school as a lead teacher.
- Duties included: Set up the classroom every morning to await arrival of students and parents. Maintain records of all children. Come up with weekly lesson plans and fulfill them each week. Document progress reports of each child three separate times of the year. Maintain control of classroom, play-yard and campus. Make sure each child goes home with daily goals met. Clean and sanitize the classroom at the end of the day and prepare anything needed for the following day.
Lead Teacher/Co-Director
Halsey Schools
06.2016 - 05.2018
- Company Overview: Hired by a private preschool as a lead teacher.
- Duties included: Set up the classroom every morning to await arrival of students and parents. Maintain records of all children. Come up with daily lesson plans and fulfill them each week. Write progress assessments of each child. Maintain control of classroom or play-yard. Make sure each child goes home with a daily report. Clean and sanitize the classroom at the end of the day.
Leasing Agent
Desert Oasis Community, LLC
10.2013 - 02.2016
Secretary
CM Painting
07.2010 - 04.2012
Education
Licensed Certified Nursing Assistant -
Los Angeles Career College
08.2023
Early Childhood Education -
Cal State University Northridge
06.2018
High School Diploma -
City of Angels School
06.2009
Skills
- Office management
- Document organization
- Data entry
- Appointment scheduling
- Customer service
- Regulatory compliance
- Staff coordination
- Problem solving
- Time management
- Detail orientation
- Calendar management
- Employee supervision
- Meeting planning
- Administrative procedures
Languages
Fluent in written and spoken Spanish and English.
References
References available upon request.
Timeline
Administrative Support Coordinator
UCLA Health
03.2025 - Current
Office Assistant III
Conejo Academy of Leadership and Language Immersion
11.2023 - 03.2025
Program Director
Egremont School
08.2021 - 06.2023
Lead Teacher
Woodland Hills Private School
06.2018 - 07.2020
Lead Teacher/Co-Director
Halsey Schools
06.2016 - 05.2018
Leasing Agent
Desert Oasis Community, LLC
10.2013 - 02.2016
Secretary
CM Painting
07.2010 - 04.2012
Licensed Certified Nursing Assistant -
Los Angeles Career College
Early Childhood Education -
Cal State University Northridge
High School Diploma -
City of Angels School
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