Y. Sean Douglas-Teurn

Delivered comprehensive administrative support including correspondence, scheduling, filing, and document management.
Created and updated professional PowerPoint presentations and materials for internal and external use.
Maintained accurate staff records, emergency contact lists, and departmental databases.
Managed corporate credit card expenses, reconciled reports, and ensured compliance with company policies.
Coordinated meetings, travel, and special events while preparing and monitoring related budgets.
Supported Operations and Development Teams by overseeing special projects and cross-functional initiatives.
Updated and managed data in systems such as Building Engines, FREDD, Origami, and internal spreadsheets.
Provided back-up support for insurance certificate (COI) database and compliance tracking.
Generated reports on key performance indicators and followed up on outstanding action items.
Maintained the Operations intranet page, ensuring resources and tools were current and accessible.
Partnered with West Coast and East Coast administrative teams to standardize processes and share best practices.
Assisted with mail distribution, front desk coverage, and general office support.
Handled related duties and special assignments as directed by leadership.

• Manage extensive calendaring and travel for Chief Creative Officer, Global President, and EVP, Controller
• Created and reconciled expense reports, audit, and backlog expense
• Domestic and international travel, coordination with both internal and external executives, partners, and EAs.
• Project Management: simultaneously, identifying gaps and taking ownership of projects; compiling and preparing material and agendas for team meetings, such as all-hands presentations and events.
• Maintain relationships and strong communication with collaborators across the globe to help support team programs and goals.

• Manage the Global CEO’s calendar including scheduling meetings and ensuring all parties are prepared with logistic and travel details.
• Compile bi-monthly expense reports, prepare confidential correspondence on behalf of executives and arrange complex and detailed travel plans, and anticipate all executive needs.
• Develop process for Executive, Project Manage, and communicate internally and externally.
• Collaborate and communicate with all other Administrative/Executive Assistant globally.

• Managed extensive calendaring and travel for Director, Sr. Partners.
• Created and reconciled expense reports.
• Planned logistics and support for employee and community events, manage all catering, stocking of office.

• Managed extensive calendaring and travel for West Coast Regional Leadership Team
• Compile and create all expense report, audit, manage any procurement request
• Created and reconciled expense reports and audits.
• Planned logistics and support for employee and community events.
• Managed both San Francisco & Los Angeles offices and forecast/plan office floor plan.