Yukari Doyle
San Jose,CA
Summary
Organized Executive Assistant with over 15 years of experience in supporting executives and managing remote operations. Expertise in streamlining administrative systems and enhancing processes through technology and automation. Proven track record in handling confidential information and providing top-tier organizational support. Strong communicator with exceptional time management and project support skills.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Executive Assistant
BIPROGY USA, Inc
, United States
01.2010 - Current
- Provide high-level administrative support to executive leadership
- Manage complex calendars, scheduling across time zones, and executive travel arrangements
- Develop and maintain administrative processes, and documentation
- Coordinate virtual meetings, and track action items
- Serve as primary point of contact between executives, internal teams, and external partners
- Handle confidential documents, contracts, and sensitive communications with discretion
- Improve workflow efficiency by implementing digital tools and automation
- Reduced scheduling conflicts by 40% through calendar optimization
- Standardized remote onboarding documentation used company-wide
- Streamlined reporting processes, saving leadership 5+ hours per week
Administrator
OS Foods
01.2006 - 01.2009
- Supported multiple managers with scheduling, reporting, and correspondence
- Managed records, databases, and internal communications
- Coordinated meetings, training sessions, and company events
- Assisted with budget tracking, invoices, and vendor relationships
- Trained new administrative staff on internal systems and procedures
Education
Bachelor of Arts - Psychology
Musashino University
Tokyo, Japan03-2018
Skills
- Executive & Senior Leadership Support
- Office Administration
- Calendar & Travel Management
- Process Improvement & Documentation
- Cross-Functional Coordination
- Confidential Data Handling
- Vendor & Contract Management
- Meeting & Event Coordination
- Reporting & Record Management
- Microsoft 365
- Google Workspace
- Zoom
- Slack
- Teams
- Trello
- Notion
- DocuSign
- SharePoint
- Calendar management
- Travel coordination
- Documentation processes
- Confidential information handling
- Digital tools implementation
- Event coordination
- Internal communications
- Records management
- Budget tracking
- Vendor relations
- Effective communication
- Problem solving
- Attention to detail
- Time management
- Team collaboration
- Expense reporting
- Task delegation
- Business writing
- File organization
- Payroll
- Email management
- Report analysis
- Interpersonal communication
- Scheduling
- Financial services
- Software knowledge
- Legal administrative support
- Self-starter
- Risk management
- AR/AP
- Executive support
- Business administration
- Accounting
- Human resource laws
- Mail management
- Bookkeeping
- Meticulous attention to detail
- Performance improvement
- Process improvements
- Invoice processing
- Information confidentiality
- QuickBooks expert
- Office management
- Appointment setting
- Schedule & calendar planning
- Professional and mature
- Customer Service-oriented
- Resourceful
- Meeting planning
- Administrative support specialist
- Proper phone etiquette
- Multi-line phone proficiency
- Human resources management (HRM)
- Office administration
Certification
- Accountancy Course
- Advanced Psychology Therapist License in Japan
Languages
English
Professional
Japanese
Native/ Bilingual
French
Limited
Timeline
Executive Assistant
BIPROGY USA, Inc
01.2010 - Current
Administrator
OS Foods
01.2006 - 01.2009
Bachelor of Arts - Psychology
Musashino University