Summary
Overview
Work History
Education
Skills
Awards
Security Clearance
Timeline
Generic

Yvette Baker Gillis

Washington Navy Yard

Summary

Highly competent Administrative Support Specialist with a strong background in office management, document preparation, and process improvement. Known for solid communication skills and proficiency in Microsoft Office Suite. Demonstrated success in streamlining office operations to enhance efficiency and accuracy. Proven ability to contribute positively to team dynamics while managing multiple tasks with minimal supervision.

Overview

15
15
years of professional experience

Work History

ADMINISTRATIVE SUPPORT SPECIALIST, 0301

Naval Sea Systems Command
Washington Navy Yard
01.2023 - Current
  • Company Overview: Responsible for fully directing and coordinating research, design, development, production, inspection, test installation, maintenance and performance evaluation of a reactor plant and secondary plant mechanical equipment for all naval nuclear propulsion plants
  • Provide administrative support to an Executive Director (SES) of the Regulatory Affairs Division within the Nuclear Propulsion Directorate
  • Responsible for providing high level administrative and analytical support within the Division through knowledge of administrative and office procedures
  • Manage calendars for Director; ensure these calendars are accurate, up-to-date, and coordinated with senior staff
  • Actively collaborate with all customers to define expectations and maintain clear communication
  • Design and adapt products/services to meet customer needs and is flexible to requirements
  • Keep customer informed of progress and drive project to completion
  • Assist with arrangement of conference/meetings; notify participants and assist with preparation of agenda and logistic related matters
  • Coordinate all aspects of travel for office, including scheduling, communication, and completion of documentation for assigned travel POC to include emergent travel
  • Resolve issues that may arise during travel to ensure traveler is not adversely affected
  • Maintain time and attendance records for office staff
  • Familiarize and implement program policy on work schedules and time and attendance procedures
  • Ensure travel and leave requests are updated bi-weekly and are added to the office schedule
  • Ensure employee issues and concerns with time and attendance are resolved
  • Naval Reactors Authorization Coordinator for Department of Energy (DOE) Directives also, designated as the Approval Coordinator (AC) for RevCom
  • Responsibilities include providing administrative support to Approving Official for directives activities
  • Assist with management and routing of correspondence related to processing of Department of Energy directives
  • Assist with other special projects as directed
  • Responsible for fully directing and coordinating research, design, development, production, inspection, test installation, maintenance and performance evaluation of a reactor plant and secondary plant mechanical equipment for all naval nuclear propulsion plants

EXECUTIVE SECRETARY, 0318

Naval Sea Systems Command
Washington Navy Yard
07.2019 - 01.2023
  • Company Overview: Responsible for fully directing and coordinating research, design, development, production, inspection, test installation, maintenance and performance evaluation of a reactor plant and secondary plant mechanical equipment for all naval nuclear propulsion plants
  • Provide administrative support to an Executive Director (SES) of the Regulatory Affairs Division within the Nuclear Propulsion Directorate
  • Provided elevated level administrative and analytical support within the Division
  • Manages and implements control of a variety of administrative functions, including creation and update of key division administrative and technical documents
  • Establishes and maintains effective relationships with all levels of management
  • Designated as Naval Reactors Authorization Coordinator for Department of Energy (DOE) Directives
  • Solely responsible for the administration of the Defense Travel System for approximately thirty-four staff members
  • Assists in providing staff guidance and direction in assuring effective and efficient operation of information storage and retrieval systems for the Division
  • Types a variety of material into draft or final form, as appropriate, with responsibility for the correct assembly, arrangement, spacing, grammar and spelling of the final product
  • Manage the work schedule and calendar of the Director
  • Responsible for fully directing and coordinating research, design, development, production, inspection, test installation, maintenance and performance evaluation of a reactor plant and secondary plant mechanical equipment for all naval nuclear propulsion plants

UNIT PROGRAM COORDINATOR, 0303

Joint Base Andrews
Joint Base Andrews
05.2018 - 07.2019
  • Served as the primary point of contact to the squadron commander for administrative support programs
  • Responsible for the preparation of squadron time and attendance records
  • Contributed to the squadron newcomers’ program by ensuring that the in-processing checklist was kept up to date
  • Proposed alternate approaches to management to operate programs more efficiently
  • Identified and implemented new administrative processes
  • Screened incoming mail to identify what needed to be brought to the attention of commander

UNIT PROGRAM COORDINATOR, 0303

United States Air Force Academy
United States Air Force Academy
03.2013 - 05.2018
  • Served as the primary point of contact to the squadron director for all administrative support programs
  • Directly assisted the director in the management of all administrative support program functions
  • Functioned as the point of contact for all newly assigned personnel
  • Proposed alternate approaches to management to operate programs more efficiently
  • Disseminated information concerning new or changed procedures/regulations

UNIT PROGRAM COORDINATOR, 0303

United States Air Force Academy
United States Air Force Academy
08.2010 - 03.2013
  • Served as the Unit Program Coordinator the primary source of information for the director's administrative support programs
  • Managed the squadron’s Emergency Management (EM) Program
  • Performed clerical and administrative work in support of the office
  • Provided advice and guidance to staff members on administrative, clerical, and procedural requirements

Education

Bachelor's Degree - Communications, Organizational Development

Regis University
Colorado Springs, CO, US
05.2008

Skills

  • Type 50 WPM, Word, Excel, SharePoint, PowerPoint; Outlook and email management

Awards

  • 2018, Exemplary Civilian Decoration
  • 2017, 10th Communications Squadron, Category One, Civilian of the Year
  • 2017, 10th Mission Support Group, Category One, Civilian of the Year
  • 2017, 10th Air Base Wing, Category One, Civilian of the Year
  • 2017, USAF Academy, Category One, Civilian of the Year Nominee

Security Clearance

  • Secret, 04/2013
  • DOE Q, 02/2020

Timeline

ADMINISTRATIVE SUPPORT SPECIALIST, 0301

Naval Sea Systems Command
01.2023 - Current

EXECUTIVE SECRETARY, 0318

Naval Sea Systems Command
07.2019 - 01.2023

UNIT PROGRAM COORDINATOR, 0303

Joint Base Andrews
05.2018 - 07.2019

UNIT PROGRAM COORDINATOR, 0303

United States Air Force Academy
03.2013 - 05.2018

UNIT PROGRAM COORDINATOR, 0303

United States Air Force Academy
08.2010 - 03.2013

Bachelor's Degree - Communications, Organizational Development

Regis University

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Yvette Baker Gillis