Yvette Chavez

I currently do purchase orders for travel, supplies, contracted services, reimbursements and any new services that the finance department may be doing. I have new responsibilities of handling payroll monthly timesheets for 7 employees, and have started posting journal entries for liabilities on the monthly payroll. I troubleshoot any problems with the accounts payable and accounts receivable area.

• Managed office inventory and ordered new supplies when items were running low.
• Observed strict confidentiality rules to maintain data integrity and protect clients.
• Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes within the accounts payble area.

I was in charge of Accounts payable, entering all payments for the ESC that would come in to the Ascender system from the departments within region one. I checked the paperwork for all payments that they were accurate and all supporting documentation was correct to process. I ran the weekly check run every Friday and processed the reports for the bank transfers, posi pay and ACH deposits. I processed Voids and reissue for checks as needed. Handled any troubleshooting with vendors on discrepancies with payments and non-payment from the departments within region one. Handled the ESC credit card payments that were used by our ESC employees and reconciled them to our bank statements.

I handled all accounts receivable payments that would come in from the various departments within Region One. Make the daily deposits to our bank with the automated check bank scanner.

• Maintained and processed invoices, deposits, and money logs for all deposits that came into the business office.
• Identified accounting errors when cross-referencing deposits with the database information we were using to post (ITCCS).
• Managed and responded to correspondence and inquiries from customers and vendors.
• Reconciled the deposits to the monthly bank statements.