Yvette Cortina

• Answered phone calls and emails to provide information, resulting in effective business correspondence.
• Scheduled rotators and residential expatriates worldwide, scheduling expatriate exams in US, lead scheduler for Canada and Latin America region and Disability return to work.
• Lead scheduler for the Executive Physical Exam Program, maintained scheduling reporting spreadsheet, maintained professional customer service with executives and executive assistants
• Provide administrative support to General Manager, Regional Medical Manager, Occupational Health Supervisor, Sr. Occupational Health Specialists as well as global colleagues.
• Manage sensitive confidential medical information according to all company and federal privacy laws. Enter all exams received into EMR and prepare medical clearance paperwork for clinicians review and approval and update medical clearance status for each case.
• Daily communication with HR/Global Expatriation Administration and Immigration regarding expatriate candidates.
• Purchasing card holder and reconciliation of monthly transactions
• Coordinate meetings, room bookings and catering
• Provide general office support, assist with an other tasks or projects as assigned, order and maintain office supplies

• Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
• Paid all invoices
• Prpared charts for clinician's medical review/consultation to prepare for scheduling exams
• Directed telephone for staff
• Maintained office filing system and office supply inventory

Accounts Payable (Schlumberger)

• Paid all Freight Invoices Using AS/400
• Troubleshoot and answered any questions vendors had regard payments

Fixed Assets (Schlumberger)

• Recorded and maintained proper documentation of new additions, transfers and retirements worldwide.
• Researched questionas from field regarding the proper recording of assets

Speculative Data Department (Western Geophysical 2001)

• Prepared and coded domestic and foreing 2-D and 3-D client invoices.
• Reconciled 2-D and 3-D Data Inventory
• Prepared expense account for the monthly capitalization entry.
• Prepared revenue and amortization entry for monthly close.

Office Assistant (3-D Geophysical)

• Composed contracts, supplements and bid proposals
• Prepared correspondence and billing invoices
• Maintained proposal log for bid requests and monthly vehicle mileage log
• Coordinated travel arrangements for employees
• Directed telephone calls for staff
• Maintained office filing system and office supply inventory.

• Maintained Council Members daily schedue
• Composed correspondence relative to constituent inquiries and assisted with resolution of constituent complaints
• Screened and directed telephone calls for staff, including constituent inquiries and made appropriate referrals
• Maintained office filing system and organized the retention and retrieval of departmental documents.