Yvette Schlotter

Under general supervision of a department director and/or senior level City staff, this journey-level position will perform a variety of responsible administrative and secretarial work for an assigned department or division; perform routine administrative detail work; and perform related work as required.

• Maintain Fire Chief's Calendar
• Payroll
• Track Employee Evaluations and Personnel Action Forms
• Execute Public Records Request Responses to Clerk and Record Requests for Medical and Fire Reports
• Circulate and Track Council Agenda Statements; Resolutions for Approval
• Maintain files in Sharepoint for Santee Lakeside Emergency Medical Services Authority concerning the operation of the JPA
• Track and Execute Reimbursements for Fire Fighters
• Enhanced office efficiency by organizing and maintaining filing systems, managing correspondence, and scheduling appointments.
• Safeguarded sensitive information by implementing strict confidentiality protocols in the handling of documents and communications.

• Provide all levels of administrative support to BTWA Director
• Create work orders, purchase requisitions, maintain EPA documents, send reports to EPA before deadline, calendar imperative deadlines for EPA, track/update project status for Water projects, monthly site inspections of wells and tanks, keep track BTWA budgets vs
• Actuals, maintain maintenance binder, generator binder and filter change outs and new installs for Tribal Members.

• Provided all levels of administrative support to Housing and Contracts Manager
• Set up new vendors in CRM, maintain Tribal Member Homeowner insurance, oversee departmental correspondence
• Interfaced as necessary with Council members for signatures and approvals
• Responsible for calendaring Site Selection Expirations and Senior Funds Expirations
• Scheduled Manager’s meetings, format, maintain and submit weekly agenda.

• Provided all levels of administrative support to 7-person department overseeing the care and comfort of approximately 330 tribal members
• Responsible for answering phones and providing accurate and timely messages to Senior Staff and Council
• Maintained event schedule for tribal member facility rental, coordinating walk-throughs with Facilities Manager
• Maintained calendars, schedule meetings, and prepare correspondence
• Responsible for tracking tribal vehicle maintenance, comps and requests.

• Planned meetings and conferences
• Managed and maintained Director’s calendar; ascertained which events require upper management presence
• Arranged logistics for meetings and conferences, including agenda preparation and recording meeting minutes
• Analyzed contracts and expense reports; processed invoices
• Prioritized mail for Director
• Made extensive corporate travel arrangements
• Update Policy & Procedures in Policy IQ (software).

• Maintained daily reports documenting attorney fees, costs and expenses
• Transcribed memos, letters, and legal pleadings; edited and proofed deposition transcripts
• Assisted with coordination of trial preparation; coordinated meetings with clients and expert witnesses
• Maintained office supply inventory
• Answered multiple phone lines during workday, directing calls and taking messages as necessary.