Summary
Overview
Work History
Education
Skills
Websites
Certification
Clubs and Organizations
Timeline
Generic

Zachary Patton

Maryville,TN

Summary

I am a dedicated and highly organized professional with a background in military service and extensive experience in administrative support, project coordination, and student mentorship. With a Top Secret SCI security clearance, I bring a disciplined and detail-oriented approach to managing complex tasks and building strategic partnerships. My experience includes coordinating large-scale events supporting academic and policy initiatives, mentoring students toward success, and engaging in student teaching that fosters learning and leadership. Proven ability to excel in fast-paced, high-pressure environments, I am committed to bridging the gap between government, academia, and community outreach. I am eager to apply my leadership, communication, and organizational skills to help advance the mission of the Center for National Security and Foreign Affairs.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Administrative Assistant to the Associate Dean for Academic and Student Affairs

UTCVM- University of Tennessee College of Veterinary Medicine
Knoxville, Tennessee
07.2023 - Current
  • Duration: 2 yrs
  • Provide executive-level administrative support, including managing email, correspondence, calendar, phone, and daily visitor operations for the Associate Dean.
  • Assist visitors, monitor email, schedule meetings, and respond to phone and other requests efficiently.
  • Manage petty cash or travel reimbursements, office supplies, and digital files.
  • Collect and maintain confidential student records and provide academic histories and documents for student information requests.
  • Coordinate all details of the college's hooding ceremony and certificate ceremonies for clinical or visiting students.
  • Lead and coordinate the annual Job Fair for veterinary students and employers.
  • Manage annual events and meetings with the TVMA, including Music City Veterinary Conference and Day on the Hill.
  • Assist the team with recurring and special events such as Tennessee Camp and Welcome, orientation, White Coat Ceremonies, Scholarship and Honors events.
  • Provide documents, support, organization, and minutes for Admissions, Academic Progress, and Scholarship/Awards committees.

Unit Program Coordinator

United States Department of Defense
Offutt Air Force Base, Nebraska
04.2022 - 07.2023
  • Duration: 1 yr 4 mos
  • Directly assisted the commander/director in managing all administrative support program functions, serving as the primary source of information and administration.
  • Acted as the resident subject matter expert for all mandated administrative support programs.
  • Functioned as the unit liaison to military and civilian personnel offices, monitoring personnel action requests, tracking personnel, manpower, and training transactions, and providing status reports to management.
  • Performed a variety of clerical and administrative duties to support the office/organization, offering advice and guidance on administrative, clerical, and procedural requirements.
  • Demonstrated extensive knowledge of organizational and functional responsibilities and operations within the organization.
  • Proficient in utilizing various office automation software programs, tools, and techniques to produce a range of documents including letters, reports, spreadsheets, databases, and graphs.
  • Skilled in fact-finding, problem analysis, resolution, and the development of concrete action plans to address problems.
  • Exhibited strong abilities to gather, analyze, and present facts, and communicate effectively with tact and courtesy.
  • Highly capable of planning, organizing work, and meeting deadlines.
  • Successfully planned and organized management programs and functions of the organization.
  • Coordinated with other departments to ensure timely completion of projects.

Secretary

United States Department of Defense
Offutt AFB, NE
12.2020 - 04.2022
  • Duration: 1 yr 5 mos
  • Prepared a wide variety of recurring and some nonrecurring correspondence, reports, and documents; reviewed and finalized correspondence/documents prepared by others in handwritten or electronic drafts.
  • Composed routine nontechnical correspondence, including instructions on office procedures, requests for information, and letters of acknowledgment or notification.
  • Reviewed and processed incoming and outgoing correspondence, materials, publications, regulations, and directives.
  • Screened incoming mail to determine items requiring supervisor's attention, referral to appropriate staff, rerouting to other organizations/offices, or personal handling.
  • Utilized multiple office automation software programs to produce a wide range of documents requiring complex formats, such as graphics or tables within text, and edited/reformatted electronic drafts.
  • Performed clerical and administrative duties to support the office/organization, establishing, updating, and maintaining various office records to ensure efficient operations.
  • Maintained the supervisor's calendar, coordinated meeting arrangements, and scheduled meetings and/or conferences.
  • Scheduled appointments and meetings in accordance with the supervisor's policies and priorities, coordinating as necessary.
  • Received telephone calls and greeted visitors, determining the nature of calls or visits and handling them as appropriate.
  • Responded to customer inquiries via email or telephone in a polite and professional manner.
  • Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
  • Proofread documents before submission; corrected any errors found in grammar or punctuation.
  • Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
  • Handled confidential documents with discretion.
  • Compiled data from various sources into clear, concise reports that could be used by management for decision-making purposes.
  • Provided assistance with onboarding new employees by preparing orientation materials.
  • Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
  • Performed data entry into computer systems; ensured accuracy of all entered information.
  • Coordinated meeting logistics such as room reservations and catering services.
  • Reviewed billing statements for accuracy prior to submitting them for payment processing.
  • Organized and maintained filing systems for important documents.
  • Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
  • Created and updated spreadsheets to track and report data.

Weight Room Supervisor

University of Nebraska at Omaha
Omaha, Nebraska
08.2019 - 08.2020
  • Duration: 1 yr 1 mo
  • Ensured the safety of participants and security of equipment in compliance with rules and regulations.
  • Adhered to all departmental policies, practicing safety and risk management for hundreds of patrons daily.
  • Provided exceptional customer service by greeting members, prospective members, and guests.
  • Answered phones in a friendly manner, assisting callers with various inquiries.
  • Conducted club tours for prospective members, showcasing facilities and amenities.
  • Addressed member questions and concerns promptly and professionally, escalating issues to the Manager when necessary.
  • Assisted in maintaining the cleanliness and organization of the club facilities to provide a welcoming environment.
  • Monitored compliance with applicable policies, rules, and regulations concerning facility usage.

Student Teacher

McMillan Middle/Thomas Jefferson High School
Omaha, NE
01.2019 - 12.2019
  • Encouraged positive behavior by creating an inclusive environment where all students felt safe and respected.
  • Instructed classes on proper exercise techniques to ensure safety while participating in physical activities.
  • Created lesson plans that focus on developing physical literacy skills such as running, jumping, throwing and catching.
  • Developed and implemented lesson plans that emphasize health-related topics such as nutrition, physical activity, stress management, and disease prevention.
  • Counseled struggling students on how they can make healthier choices in their lives.

Administrative and Relations Staff

University of Nebraska at Omaha
Omaha, Nebraska
09.2018 - 06.2019
  • Duration: 10 mos
  • Scheduled appointments and provided exceptional guest service, handling phone inquiries and office-related questions.
  • Addressed benefits-related queries, transferred calls, and greeted guests warmly.
  • Performed janitorial duties and maintained office inventory to ensure a well-organized workspace.
  • Conducted scanning and faxing of files, generating and updating spreadsheets proficiently.
  • Screened incoming calls based on importance, determining the need for full-time staff involvement.
  • Executed various clerical duties to support office operations effectively.

Maintenance Supervisor

United States Air Force
Offutt AFB, NE
10.2013 - 03.2018
  • Duration: 4 yrs 6 mos
  • Managed maintenance of air collection equipment on a WC-135 aircraft, completing up to 130 maintenance tasks.
  • Monitored and oversaw 8 vital programs including Fitness, Vehicles, Calibration Equipment, and Safety & Security.
  • Orchestrated cargo movements for mission supplies worldwide and handled shipping and receiving of mission equipment.
  • Provided training for personnel, revised and maintained 30+ standard operating procedures, and managed the storage and use of radioactive sources.
  • Tracked flight hours and training requirements for a team of 20+ personnel, ensuring compliance and readiness.
  • Executed operations of collection equipment on WC-135 aircraft and maintained, inspected, cleaned, and prepared mission sampling equipment.
  • Fostered relationships with 9+ organizations, including 2 National Laboratories, and meticulously oversaw 3 mission systems for optimal performance.
  • Provided technical support to operations staff as needed to resolve complex problems with equipment or processes.
  • Assisted in training new hires on proper operation and maintenance techniques for various types of machinery.
  • Maintained records of repairs and parts inventory usage to optimize future planning efforts.
  • Ensured that safety regulations were followed by employees while performing maintenance tasks.
  • Supervised technicians on repair and installation of machines or systems according to manufacturer's specifications.

Satellite Operations Specialist

United States Air Force
Colorado Springs, Colorado
04.2010 - 10.2013
  • Duration: 3 yrs 7 mos
  • Analyzed state of health data for the Nuclear Detection System package on Global Positioning System (GPS) satellites, evaluating real-time mission data.
  • Submitted special activity worksheets to modify program capabilities on satellites, facilitating the enhancement of operational functionalities.
  • Assisted in the launch of new IIF GPS satellites, contributing to the successful implementation of advanced satellite technology.
  • Conducted training programs and analyzed equipment tests conducted by prominent research laboratories such as San Diego and Los Alamos National Laboratories.
  • Operated correlation and display systems to analyze real-time data, ensuring accurate interpretation for mission-critical decision-making.
  • Managed two key programs overseeing operational logistics and program effectiveness.
  • Provided training and guidance to staff on operational procedures, policies, and regulations.
  • Created documentation related to operational procedures such as SOPs.
  • Conducted regular reviews of operational procedures to ensure compliance with company standards.

Education

Master of Science - Agricultural Leadership, Education & Communications

University of Tennessee
Knoxville, TN
12-2025

Bachelor of Science - Political Science, Psychology

University of Nebraska At Omaha
Omaha, NE
12-2023

Skills

  • Office Administration
  • Email Management
  • Microsoft Office
  • Research skills
  • Team Coordination
  • Communication
  • Customer Service
  • Organizational Skills
  • Time Management
  • Communication skills
  • Team collaboration
  • Event coordination
  • Executive management support
  • Scholarship discovery
  • Transporting files
  • Conference planning
  • Internet research
  • Letter preparation
  • Document management

Certification

  • FEMA - IS-100.c: Introduction to Incident Command
  • FEMA - IS-111.s: Livestock in Disasters

Clubs and Organizations

  • The National Society of Leadership and Success - Jan 2025 - Present

Timeline

Administrative Assistant to the Associate Dean for Academic and Student Affairs

UTCVM- University of Tennessee College of Veterinary Medicine
07.2023 - Current

Unit Program Coordinator

United States Department of Defense
04.2022 - 07.2023

Secretary

United States Department of Defense
12.2020 - 04.2022

Weight Room Supervisor

University of Nebraska at Omaha
08.2019 - 08.2020

Student Teacher

McMillan Middle/Thomas Jefferson High School
01.2019 - 12.2019

Administrative and Relations Staff

University of Nebraska at Omaha
09.2018 - 06.2019

Maintenance Supervisor

United States Air Force
10.2013 - 03.2018

Satellite Operations Specialist

United States Air Force
04.2010 - 10.2013

Master of Science - Agricultural Leadership, Education & Communications

University of Tennessee

Bachelor of Science - Political Science, Psychology

University of Nebraska At Omaha
Zachary Patton