Zahraa Gharib

On Project Level - (Strengthening Protective Early Childhood Inclusion and Approaches in Lebanon (SPECIAL Project)- in partnership with Imam Sadr Foundation in Tyre)

• Ensure the smooth planning and organization of activities with the partners within the timeframe and in accordance with contractual commitments;
• Organize project preparation workshop(s) and project events in close cooperation with the partners;
• Daily detailed follow-up with partners
• Support partners in the implementation of activities and strengthen their management-monitoring-evaluation-reporting capacities;
• Organize and/or facilitate regular meetings with the partners (networking, steering committees, etc.);
• Ensure Asmae’s operational tools are used (partner evaluation form, partnership agreement, action plan, monitoring and evaluation dashboard, etc.);
• Establish a close collaboration with the Technical Advisors to follow-up the activities implemented during the project
• Work Closely with the MEL Officer, lead on data collection tools and gather and centralize information on project activities; to update regularly the M&E tools
• Prepare narrative progress and reports in line with the format and time schedule indicated by the donor(s);
• Contribute to the project's evaluations internally and externally.
• Perform regular field visits to the partners’ locations and implementation sites (2-3 times a week)
• Support the projects coordinator and

On Program Level-

• Developed and monitored project schedules, budgets and objectives for successful completion.
• Worked closely with organizations, individual businesses and government agencies to foster welcoming climate for business.
• Worked closely with M/E Officer to make sure all means of verification are well reported on for global compilations of data at Asmae France headquarters
• Partnered with project team members to identify and quickly address problems.
• Kept stakeholders informed of progress through regular status updates clearly communicating any changes to project scope, timeline or budget.
• Improved stakeholder satisfaction by conducting thorough project needs assessments and delivering customized solutions.
• Monitored deadlines and milestones to keep team on track with project schedule.
• Overcame unforeseen challenges by proactively identifying potential issues promptly developing contingency plans accordingly.
• Kept senior management well-informed by preparing and presenting project status reports.
• Developed comprehensive project plans outlining scope, timeline, budget constraints, and risk mitigation strategies.
• Identified and resolved project issues and mitigated risks, reducing challenges and improving project results.

On Finance Level-

• Continuous budget monitoring on monthly basis based on monthly finance reports from partners
• Budget reallocations and forecasting quarter basis
• Checking and validating supporting documents in alliance with implemented activities on monthly basis for auditing basis as per the donors request
• Procurement process with finance officer
• Prepare all needed payment requests and quotations
• Prepare and compare finance with narrative report for donors.

Other -

• Took part in introducing RIMS to the organization as a referral mechanism and tool and to implement wit with our partners
• Participate and actively contribute in team meetings and seminars organized by Asmae;
• Participate in meeting with the donor(s) if requested;
• Support monitoring missions undertaken by headquarters;
• Represent the organization at meetings and in other activities;
• Contribute to the development of communication tools;
• Follow the local security and safety rules and procedures and participate in the security context analysis.
• Organize the regular steering committee meeting.
• Represent Asmae in external meetings and working groups if asked by the line management and after receiving the Country Representative’s approval
• Any administrative or other tasks entrusted by the Project & Partnership Manager and/or the Country Representative (i.e.: organization of meetings or workshops).
• Participate and actively contribute in team meetings and seminars organized by Asmae;
• Participate in institutional representation meetings and activities;
• Follow the local security and safety rules and procedures and participate to the security context analysis;
• Any administrative or other tasks entrusted by the Country Representative (i.e.: organization of meetings or workshops).

• Support in designing and elaborating projects: writing proposals and budgets;
• Assist in supervising the implementation of the projects according to the project milestones;
• Prepare and follow up on reports to donors within deadlines (narrative and financial);
• Support the team in implementing the activities: design and develop material for awareness raising sessions, capacity building trainings, action plan for outreach work, etc.;
• Help in developing and/or improving and implementing M&E tools for each project, including assessment of needs and gaps;
• Support in monitoring budgets and expenditures;
• Undertake necessary procurement operations for specific projectsʼ activities;
• Coordinate with the financial department for the financial reporting and the financial tracking of the program and the shelter;
• Coordinate with the media department to ensure communication around the activities implemented in the program as well as to develop media campaigns and avoid overlap of actions within Kafa;
• Attend team meetings and case conference meetings
• Maintain a relationship with targeted groups by remaining in contact with them and meeting them (domestic workers community leaders, women in prostitution)
• This includes, assessing their needs, writing reports on their situation, and providing proposals and actions to answer these needs;
• Support in identifying the needs/gaps emerging from the activities to shape the unitʼs programs and strategy;
• Assist in organizing meetings with the main stakeholders, conferences and seminars (logistics, content, reports)
• Ensure good communication with the team;
• Ensure good and regular communication with the donors;
• Participate in coordination meetings and events on behalf of Kafa;
• Liaise and coordinate with public authorities, NGOs, community members, community leaders, media personnel and other stakeholders in support of Kafaʼs advocacy work;
• Respond to and approach media;
• Report to the head of unit on regular basis and convey impact and challenges;
• Ensure that Kafaʼs procedures and policies are correctly implemented within the program

• Conducting desk reviews on available assessments, surveys, and reports on Persons With Disabilities (PWDs); and past and current interventions and programs
• Assisting in developing assistance response plans based on the Projectʼs set targets, indicators, deliverables, priorities, and selection criteria
• Developing the Communication Strategy and implementation plan of the Project
• Drafting and ensuring production and dissemination of Project related communication and awareness materials
• Updating WRF website and related materials, on continuous basis
• Producing Project charts, fact sheets, and presentations as needed
• Building and maintaining the database of Project stakeholders
• Keeping abreast of Project related Sectorsʼ and targeted populations publications and updates and sharing with the Project team and concerned others accordingly
• Collecting and disseminating health promotion and disease prevention awareness material (particularly COVID-19) sources from recognized entities (MOPH, WHO, UNICEF…)
• Supporting advocacy and awareness efforts and activities targeting Project beneficiaries, concerned communities, INGOs, native CSOs, native professional service providers, and other stakeholders
• Preparing and supporting the development of targeted, periodic, and as needed, Project reports
• Supporting in identifying and developing lessons learned and success stories
• Ensuring that information on progress, challenges and lessons learned produced by the Project MEAL Team are documented and shared proactively, effectively, and appropriately as per Project management directives
• Reporting regularly and as needed on progress, achievements, and challenges
• Supporting in developing/upgrading data collection tools, and in data collection, analysis and reporting

• Support in originating events and meetings of partners and logistics within the internationally-supported, multi-country graduate educational programme
• Execute internal administrative and financial procedures
• Responsible for the Registration procedures of students and their tuition payments
• Execute ordinary payments, honorarium fees and purchases in coordination with the financial department
• Interact and coordinate with the financial department and human resources at Saint Joseph University of Beirut
• Follow up on internal equivalences
• Handle mobility of students, staff and teachers
• Manage student registration, attendance, transcripts, graduation and diploma
• Manage archives and communication of the programme
• Ensure close coordination with the academic and project coordinators as per agreed targets
• Write descriptions and narratives related to activities in collaboration with the coordinators
• Follow up with students, Lecturers and classes
• Prepare contracts and ensure signatures
• Support in the application process: organizing received applications, shortlisting candidates, etc
• Develop the detailed programme/project work plan in coordination with project officer, and the academic coordinator
• Prepare, adapt and adjust with the team the programme materials needed for implementation
• Support the team in the fulfillment of their duties according to program/project design

• Ensure compliancy with financial and administrative requirements set by the Donors and by COOPI
• Control and assures compliance of project expenditures with project budget; Monitors cash flows and supervise petty cash handling
• Ensure proper administration for outstanding debtors and creditors, follow-ups overdue and signal potential problems in timely manner
• Prepare payment vouchers and verifies supporting documents for project and administrative expenditure
• Ensure classification of all financial information and documents in accordance with the projects and respective budget lines
• Ensure appropriate filing system of financial documentation is in place, accurate and updated; S/he provides timely and systematic monitoring of program expenditures as well as timely budget program forecasts; ensure that taxes are timely remitted to relevant authorities
• Supervise preparation of lease contracts, contracts with suppliers and any other contract issued by the project; Ensures that contractual commitments are accurately tracked; supervise appropriateness and updating of all procurement documentation at the various steps of the procurement process
• Ensure budget availability of expenditures and that appropriate authorizations are in place
• Provide technical oversight to the procurement process and ensures proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme; Bring-update the stock inventory

• Company Overview: children with learning difficulties
• Handling translation of documents
• Summer School Activities
• Logistical preparations and procurement
• Writing proposals/ Crowd Funding
• Outreach tasks
• Handling recycling project on school level
• Desk review related to learning with difficulties approaches
• Admin work related to the general manager - Ms
• Amani Al Jurdi
• Children with learning difficulties

• Handling translation of reports
• Field visit
• Data Entry for M/E
• Desk research on Syrian Refugees Status in Lebanon
• Logistics
• Budgeting
• Admin assistance for General Manager

• Provide logistical and administrative support for all LAH and CLS activities
• Organize and report on meetings
• Organize logistics and purchase materials needed for the projects
• Liaise with stakeholders including teachers, partners, suppliers, funders …
• Contribute to the dissemination of information about the organizationsʼ activities in the press, on Facebook and LAH and CLSʼs websites
• Support in financial record keeping and budget preparations
• Provide any additional support as needed by the team
• Budgeting for three projects
• Reporting on monthly basis
• Monthly newsletter preparations

• Attending project activities in the 20 areas of project implementation and preparing briefs
• Coordinating logistical preparations before and during projectsʼ activities
• Monitoring the implementation of the 'Participatory Action Research Tools' by the young researchers in the 20 areas including data collection and analysis
• Attending advocacy meetings conducted by the youth-led initiatives with relevant local decision makers
• Networking and coordinating with local stakeholders to boost project visibility and outcomes
• Monitoring the implementation of the Advocacy projects by the 20 youth-led initiatives in their areas
• Reviewing press releases related to project activities that are prepared by the youth-led initiatives before posting
• Assisting in identifying youth participants to join in projectsʼ activities
• Attending planning and evaluation meetings with the youth-led initiatives in the 20 areas of project implementation
• Using the projectʼs templates and forms for reporting
• In charge of data processing and entry related to monitoring and evaluating project activities
• Assisting in the monthly reporting to UNICEF
• Assisting in administrative work related to the project
• Being in charge of the field admin and financial matters
• Attending the monthly meetings with UNICEF field officers in the areas of project implementation
• Liaising between the field work and Masar office
• Assisting in additional administrative tasks as per the Management request

• Writing articles and success stories
• On sight reports and interviews
• Monthly News letters
• Working and preparing Social Good Summit
• Translation
• Field Visits and Communication Reporting
• Desk Review and Research