Zari Agard
Brooklyn,NY
Summary
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively and quickly masters new skills.
Overview
8
8
years of professional experience
Work History
Executive Secretary
NYU Langone Orthopedic Hospital
New York , NY
2016.01 - Current
- Greeted and directed visitors, answered phone calls, and provided general administrative support.
- Maintained filing system for all documents related to executive activities.
- Assisted in the preparation of presentations, reports, memos, letters, and other documents as needed.
- Managed calendar of appointments for executives; scheduled appointments with internal and external contacts.
- Coordinated various office activities such as ordering supplies and arranging catering services for events.
- Developed a tracking system to monitor the progress of projects assigned to executives or departments.
- Created spreadsheets using Microsoft Excel to record data regarding departmental expenses and budgets.
- Monitored emails received by executive personnel; responded promptly when appropriate.
- Compiled information from multiple sources into concise summaries for review by executive team members.
- Ensured that all records were maintained in accordance with company policies and procedures.
- Provided assistance in resolving customer complaints or inquiries in a timely manner.
- Performed research on specific topics as requested by management personnel.
- Facilitated communication between executives and other departments within the organization.
- Attended corporate functions to assist executives with networking opportunities.
- Responsible for maintaining confidential files pertaining to executive operations.
- Assisted with special projects as needed; provided input on project plans when requested.
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Ordered office supplies to keep stationary and inventory properly stocked.
- Managed executives' calendars to keep track of events, meetings and activities.
- Facilitated internal communication by distributing information and scheduling presentations.
- Prepared, formatted and bound reports for professional presentations.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Took detailed notes in meetings and disseminated information afterward.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Coordinated multiple schedules using online calendaring system.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Researched and prepared information for presentations to high-level executives.
- Executed special objectives and projects in response to executive team and board member requests.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Education
Health Administration & Management
CUNY School of Professional Studies
New YorkSkills
- Proficient in EXCEL, Word and EPIC systems
- Spreadsheet Creation
- Document Preparation
- Time Keep Tracking Using KRONOS
- Document Proofreading
- Report Preparation
- Report Generation
- Presentation Creation
- Documentation And Reporting
- Spreadsheet tracking
- Client liaison
- Meeting Support
- Database Maintenance
- Bookkeeping Support
- Research abilities
- File Management
Accomplishments
- Attained Cosmetology license December 2023.
Affiliations
- Currently under cosmetology apprenticeship, further learning and perfecting wax skills.
- Spends time outdoors, taking my dog on walks.
- Loves trying different cuisines and new restaurants.
References
References available upon request.
Timeline
Executive Secretary
NYU Langone Orthopedic Hospital
2016.01 - Current
Health Administration & Management
CUNY School of Professional Studies
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