Zarrina Caplan
Burlingame,CA
Summary
Focused and dedicated Legal Assistant with exceptional work ethic and proven strengths in case management support. Strong multitasker skilled at managing high-volume caseloads while consistently meeting deadlines. Persistent and resourceful problem-solver with excellent research and communication skills.
Overview
13
13
years of professional experience
Work History
Legal Assistant
Omidyar Network
Redwood City, CA
10.2017 - Current
- Coordinating the schedules of the Senior Vice President, General Counsel, and the Legal Department
- Update and maintain employee monthly expense reports for the legal team
- Update and maintain outside counsel invoices and expenses
- Perform OFAC check for new investments
- Create a summary of new deals and assign legal leads
- Keep all legal memberships current (Bar, MCLE, etc)
- Plan and carry out internal and external events for the legal department (monthly team meeting, grants management meetings, planning sessions, team off-sites, etc.)
- Manage Expenditure Responsibility reporting compliance for foundation tax returns
- Coordinate Legal trainings for staff: legal orientation, conflict of interest, grant process training, advocacy training, etc
- Prepare company's board minutes and resolutions
- Handle KYC requests
- Provide backup support for legal team members, including grants and contracts management team.
Executive Assistant/Office Coordinator
VANTAGE POINT CAPITAL PARTNERS
San Bruno, CA
01.2016 - 04.2017
- Supported six Managing Directors of Global Venture Investor with $4B+ in funds by providing administrative support and coordinating meetings, calendars, and travel arrangements
- Handled administrative duties for headquarter office, including phone and reception support, mail sorting and distributing, and document copying and faxing
- Managed all logistic coordination for semi-monthly Board Meetings
- Prepared expense reports, reimbursements and monthly bank reconciliations
- Paid and maintained Accounts Payable database
- Documented and maintained Accounts Receivables from Portfolio companies
- Ordered and kept inventory of all office supplies and on-hand food offerings (Breakfast, Lunch).
Office Specialist
NEIMAN MARCUS COMPANY
San Francisco, CA
08.2012 - 12.2015
- Managed overall office operations for multi-million dollar precious jewelry department to ensure efficiency and productivity for store executives, managers, and team members, as well as vendors and customers
- Scheduled and managed execution of 10+ trunk shows per month including promotion, inventory planning, and post-event analysis
- Provided exceptional administrative support to Department including responsibility for accuracy of ordering, receiving, and managing inventory and the accompanying relationship management with vendors
- Tracked financial data for inventory purchases and department sales, and accurately process customer payments
- Managed inventory via computer entry of descriptions, weights, measures, costs and prices
- Processed and handle online sales orders and outgoing shipments
- Coordinated with loss prevention department and helped analyze and assess any breach of the department's protocols.
Sales Associate/Web Development
AVETEX FURNITURE COMPANY
San Francisco, CA
01.2012 - 08.2012
- Developed, implemented, and maintained two fully functioning websites for the company
- (www.avetexfurniture.com and www.sofashopping.com) Created new inventory items for the websites, handling details such as photography, sku creation, colors, and material options
- Assessed customers’ needs and desires and recommended appropriate products
- Maintained strong knowledge of sales, promotions, store policies, and security practices
- Assisted in all aspects of daily showroom operation including promotion, security and opening/closing.
Office Assistant
PAUL CAPITAL PARTNERS
San Francisco, CA
08.2011 - 12.2011
- Ensured clients had a positive experience by providing general assistance when they arrived at or called the office
- Performed filing, data management, as well as drafting and editing of short office memos
- Followed-up with Accounts Payable Department to ensure invoices paid on time
- Prepared travel and meeting folders; coordinated and organized conference room space and teambuilding events.
Education
Master’s degree in economics & finance -
Tajikistan State University of Law, Business, & Politics
06.2006
Skills
- Strong initiative and motivation; high energy
- Accuracy and attention to details
- Excel, Word, PowerPoint, Adobe Photoshop, Outlook, Salesforce, Quip
- Fluent in English, Russian, and Farsi
- Schedule coordination: Proficient in managing and coordinating schedules, ensuring efficient time management and effective communication
- Expense management: Skilled in updating and maintaining employee monthly expense reports, ensuring accuracy and compliance with financial guidelines
- Invoice and expense tracking: Experienced in handling outside counsel invoices and expenses, ensuring timely payment and accurate record-keeping to maintain financial transparency
- Compliance expertise: Knowledgeable in performing OFAC checks, ensuring adherence to regulatory requirements and mitigating risk
- Deal summarization and assignment: Capable of creating concise summaries of new deals and assigning legal leads, facilitating streamlined workflow management and effective collaboration
- Event planning and coordination: Proficient in planning and executing internal and external events, fostering teamwork and enhancing the reputation of the legal department
- Reporting compliance: Skilled in managing Expenditure Responsibility reporting compliance for foundation tax returns, ensuring accuracy and meeting deadlines
- Training coordination: Experienced in coordinating legal trainings for staff, equipping them with necessary knowledge and skills to excel in their roles
- Minute and resolution preparation: Proficient in preparing company board minutes and resolutions, ensuring accuracy and completeness in documenting important decisions and actions
- KYC handling: Knowledgeable in handling KYC (Know Your Customer) requests, ensuring compliance with legal and regulatory requirements in customer due diligence
- Focus: Highly skilled in legal operations management, compliance, and coordination, with a focus on efficiency, accuracy, and maintaining regulatory compliance
Languages
English
Professional
Russian
Native/ Bilingual
Farsi
Native/ Bilingual
Timeline
Legal Assistant
Omidyar Network
10.2017 - Current
Executive Assistant/Office Coordinator
VANTAGE POINT CAPITAL PARTNERS
01.2016 - 04.2017
Office Specialist
NEIMAN MARCUS COMPANY
08.2012 - 12.2015
Sales Associate/Web Development
AVETEX FURNITURE COMPANY
01.2012 - 08.2012
Office Assistant
PAUL CAPITAL PARTNERS
08.2011 - 12.2011
Master’s degree in economics & finance -
Tajikistan State University of Law, Business, & Politics
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