Zhang Zhuodan
Shanghai,China
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Group Chief Executive Officer and Secretary of the Board of Directors of the Group
Kaijian Investment Management (Shanghai) Co., Ltd
01.2023 - Current
- Responsible for all administrative tasks at the group level, including leasing and fitting out of administrative offices, as well as maintaining relations with owners
- Internally, these include: maintaining the normal operation of the office and improving the satisfaction of the working environment of employees
- Organize team building activities and annual meetings for all employees
- Responsible for the annual arrangement of the board of directors of the group, including the reception of directors from various countries, the formulation of itineraries, the arrangement of the agenda of the board of directors, the collection of meeting materials, the organization of meetings and the minutes of meetings.
Senior Assistant to the President and Corporate Social Responsibility
Kaijian Investment Management (Shanghai) Co., Ltd
07.2014 - Current
- Manage the president's schedule, organize various meetings and receptions, and achieve time management requirements such as reminders, arrangements, and implementation
- Compile and issue relevant documents at the discretion of the President, including important information, notices, letters/documents, manuals, reports, and presentations
- Organize and prepare various meetings, seminars and other company meetings, arrange meeting agendas, prepare meeting documents, and make meeting records, and take the initiative to grasp the implementation of relevant resolutions
- Responsible for collecting and statistically summarizing all kinds of reports required by the general manager
- Communicate, feedback, convey and implement on behalf of the president with horizontal departments and managers under the jurisdiction of the president
- Responsibilities and projects required by the President, and coordination of parties and participants related to responsibilities and projects to ensure the preparation and dissemination of information
- Other clerical support, such as photocopying, faxing, sending and receiving e-mail, telephone, filing, reporting, requests to attend meetings, and other duties as assigned
- Office-related matters, such as office reception, supply of office supplies, keeping the office tidy
- Assist the president in completing daily work, coordinate the communication between the president and various departments, and provide necessary information services for the president
- Custody and use of all company seals and corporate seals of the Group
- Responsible for all administrative matters of the CSR "VIVA" Charitable Foundation
- Complete the tasks assigned by the president temporarily.
Assistant Vice President/Executive Secretary/President of Hospital Operations
Parkway Shanghai Hospital Management Company
07.2007 - 07.2014
- Responsible for the vice president's schedule, hotel air ticket reservations, vehicle arrangements, coordination of business travel and business meetings, preparation of relevant materials required for meetings, and making meeting records
- Establish and maintain various archives of the department
- Organize and arrange continuing education for medical staff (in-house/social)
- Participate in the planning/organization/execution of various internal activities of the company, company travel, annual meeting and other administrative work.
Front Desk Collection Supervisor
Parkway Shanghai Hospital Management Company
03.2006 - 07.2007
- Manage and supervise the day-to-day work of the front desk/toll office
- Liaising with international insurance companies to confirm the client's medical insurance claim plan and the letter of guarantee for hospitalization/major medical expenses
- Responsible for customer service work such as explanation and communication with customers
- Complete the summary and tracking of relevant reports on time.
Education
B.S. in English -
Fudan University
07.2008
Skills
- More than 15 years of experience as executive assistant to the CEO/COO of a foreign company doing business development in China
- Excellent communication and coordination skills, able to communicate effectively with different departments and personnel, and coordinate and deal with various affairs and problems
- Carefulness, patience and a sense of responsibility to take every task seriously and ensure high-quality completion Familiar with business etiquette and reception procedures, able to represent the company's image to receive visitors
- Have the ability to learn new things quickly, and quickly adapt to the company's culture and business needs with improvement in work processes
- Proficient in Office software
Accomplishments
- Collaborated with team of [Number] in the development of [Project name].
- Achieved [Result] by introducing [Software] for [Type] tasks.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved [Result] by completing [Task] with accuracy and efficiency.
- Resolved product issue through consumer testing.
- Achieved [Result] through effectively helping with [Task].
- Documented and resolved [Issue] which led to [Results].
- Supervised team of [Number] staff members.
Personal Information
- Date of Birth: 12/16/83
- Gender: woman
Certification
- [Area of certification] Training - [Timeframe]
Languages
Chinese (Mandarin)
Native or Bilingual
English
Professional Working
Timeline
Group Chief Executive Officer and Secretary of the Board of Directors of the Group
Kaijian Investment Management (Shanghai) Co., Ltd
01.2023 - Current
Senior Assistant to the President and Corporate Social Responsibility
Kaijian Investment Management (Shanghai) Co., Ltd
07.2014 - Current
Assistant Vice President/Executive Secretary/President of Hospital Operations
Parkway Shanghai Hospital Management Company
07.2007 - 07.2014
Front Desk Collection Supervisor
Parkway Shanghai Hospital Management Company
03.2006 - 07.2007
B.S. in English -
Fudan University
- [Area of certification] Training - [Timeframe]
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