Zoe Coelho
Boston,MA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
11
11
years of professional experience
Work History
Administrative Assistant Temp
Loomis Sayles
07.2023 - Current
- Maintained schedules for 3 professionals.
- Facilitated team with all administrative.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Office Manager
University of Vermont
01.2022 - 08.2023
- Was responsible for efficient management of operations for two university dormitories.
- Oversaw and mentored a team of 45+ work-study employees, providing leadership in scheduling and supervision.
- Coordinated and facilitate seamless transition of students into and out of dormitories in collaboration with the housing department.
- My role involved interfacing with various departments to ensure comprehensive functionality of dormitories.
- Managed logistics of over 700 weekly deliveries and meticulously maintain records for 2500 keys and locks.
Assistant Office Manager
University of Vermont
09.2021 - 12.2021
Peer Tutor/Bnai Tutor
Congregation Kol Haverim Inc
09.2012 - 05.2017
- Started working as a teachers assistant in the classroom.
- As I grew older, and fonder of community, I started to one-on-one tutor students in their Hebrew prayers, which eventually lead to becoming a B'nai tutor for students preparing for their Bar/Bat Mitzvahs.
Education
Gender, Sexuality, Womens Studies
University of Vermont
Burlington, VTSkills
- Data Entry
- Time Management
- Office Administration
- Microsoft Suites
- Calendar Management
- Spreadsheet Management
- Expense Reporting
- Workflow Optimization
Timeline
Administrative Assistant Temp
Loomis Sayles
07.2023 - Current
Office Manager
University of Vermont
01.2022 - 08.2023
Assistant Office Manager
University of Vermont
09.2021 - 12.2021
Peer Tutor/Bnai Tutor
Congregation Kol Haverim Inc
09.2012 - 05.2017
Gender, Sexuality, Womens Studies
University of Vermont
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