Zofia Whitman
Brooklyn,United States
Summary
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
11
11
years of professional experience
Work History
Chief, Financial Management Section, GS-13
US Army Corps of Engineers
05.2024 - Current
- Developed policies to ensure compliance with regulatory requirements.
- Conducted training sessions for new team members on program processes.
- Generated insights through data analysis, informing program adjustments.
- Reviewed program processes to identify areas of improvement.
- Collaborated with cross-functional teams for program alignment.
- Tracked project deliverables to maintain alignment with goals.
- Facilitated effective communication between team members, fostering a positive work environment conducive to collaboration.
- Monitored program performance against established benchmarks, taking corrective action as needed to realign with desired outcomes.
- Trained team members on new software tools, improving overall productivity and efficiency.
- Developed detailed project plans outlining tasks, timelines, dependencies, and resource requirements for successful execution of complex initiatives.
- Reviewed program implementation plans to assess risk and feasibility.
- Identified opportunities for process improvement, resulting in increased operational efficiency across the organization.
- Analyzed unstructured information to derive key insights.
- Collaborated with stakeholders to define clear program goals and establish performance metrics.
- Helped solve diverse program problems with in-depth analysis.
- Increased stakeholder satisfaction by delivering timely and accurate reports on program progress.
- Optimized resource allocation through careful analysis of program requirements and constraints.
- Coordinated closely with finance teams to manage budgets effectively throughout the lifecycle of each project or initiative.
- Enhanced program efficiency by streamlining processes and implementing data-driven improvements.
- Tailored communication strategies to different stakeholder groups, enhancing message reception and program support.
- Initiated feedback loop with program participants, leveraging insights gained to fine-tune program offerings.
- Streamlined stakeholder reporting mechanisms, making it easier to assess program impact and make informed decisions.
- Reviewed internal systems and organized training plans to address areas in need of improvement.
- Evaluated current processes to develop improvement plans.
Budget and Manpower Analyst, GS-12
US Army Corps of Engineers New York District
07.2022 - 05.2024
- - Ensured data quality is maintained for the organization’s manpower and human capital system of record using AutoNOA, DCPDS, CEMRS, EMPReS and CEFMS software
- - Regularly communicated and worked closely with specialists within the Human Resources Division, the North Atlantic Division manpower team, and with key personnel within the New York District to effectively and efficiently maintain the District’s Manning Document
- - Performed a range of manpower analysis studies, supporting ongoing manpower planning and programming activities for NAN, NAD, and USACE HQ
- - Processed all Requests for Personnel Actions (RPAs)
- - Worked closely with District’s RM to ensure timely Award and Incentive processing within budgetary constraints and Policies and Guidelines
- - Prepared Awards and Incentives budget briefings to senior management on budget execution
- - Regularly analyzed developing trends on budget execution to identify potential issues
- - Created LPW (Labor Position Worksheets)
- - Created and reconciled LCC (Labor Charge Codes)
- - Monitored expenses made to the Revolving Fund account for all salary and expense items
- - Reviewed budget estimates prepared by technical elements and program managers to ensure adequacy of documentation and sufficiency of information
- - Ensured fund requests and/or notifications to using agencies were made in sufficient time to ensure funds were in place at time of obligation and expenditure
- - Reviewed and entered incoming MIPRs, IAAs
- - Maintained liaison and monitored reimbursable work requested by or performed for other government agencies
- - Ensured all expiring funds are returned/revoked or properly marked for carry-over for year-end close-outs
- - Created FADs and FAD Headers
- - Created Work Items and assigned Work Item permissions
- - Reviewed and analyzed financial reports, identified discrepancies and recommended solutions
- - Served as NAN’s Emergency FM POC
- - Created and amended budget in CEFMS
- Increased operational efficiency by conducting thorough assessments of labor force utilization across various departments.
- Supported the development of annual workforce plans, ensuring alignment between manpower needs and overarching business goals.
- Collaborated with cross-functional teams to ensure alignment between business objectives and manpower requirements.
- Identified opportunities for process improvements, implementing new systems to streamline workload distribution among team members.
Chief, Admin Services Section, GS-13 (120 Day Term)
US Army Corps of Engineers New York District
11.2023 - 02.2024
- - Serves on Regional Supervision and Administration (S&A) Management PDT as NAN representative and presents current and future projections
- - Participates in the development of performance Appraisal and DPMAP development for subordinate employees
- - Prepares and coordinates budget projections, cost estimates and accruals for Construction Division in co-operation with Area and Resident Engineers, Construction Managers, Program Analysts, as well as staff from PPMD, Engineering Division, Contracting Division, Reserves and Resource Management Division
- - Oversees the Construction Division's Financial Management functions, Contractual, Labor, and other various PR&C types of funding from Military, Civil Works, Environmental, and Support for Others’ contracts
- - Informs section personnel of program goals and the probable programmatic scenarios that various courses of action would result in as a tool to maximize positive performance, continuing improvement, and overall efficiency as related to construction funding
- - Supervises the Administrative Services Section workforce and work operations
- Plans, directs, and reviews the work of currently two (2) professional (GS-11 to GS-13) employees, Program Analyst, and a Financial Analyst
- - Leads the section in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization
- - Ensures timely accomplishment of assigned team tasks while encouraging each employee to play an integral role in developing the final team product
- - Conducts weekly progress and troubleshooting meetings, provides training opportunities for staff and provides a forum for any tasks needing attention
- - Performs routine duties that include creating Work Items, Labor Charge Codes, Labor Cost Transfers, creating, technically approving and certifying Customer Orders, reviewing and updating quarterly & annually ULOs
Budget Analyst, GS-11
US Army Corps of Engineers New York District
07.2021 - 07.2022
- - Successfully completed USACE NAN Junior Leadership Development Program
- - Analyzed developing trends on budget execution to identify potential issues
- - Monitored expenses made to the Revolving Fund account for all salary and expense items
- - Assisted with and reviewed budget estimates prepared by technical elements and program managers to insure adequacy of documentation and sufficiency of information
- - Ensured fund requests and/or notification to using agencies are made in sufficient time to assure funds are in place at time of obligation and expenditure
- - Prepared budget briefings to senior management on budget formulation and budget execution
- - Maintained liaison with and monitored reimbursable work requested by or performed for other government agencies
- - Ensured all expiring funds are returned/revoked or properly marked for carry-over for year-end close-outs
Associate Director Finance and Operations
Kepler Group LLC
05.2021 - 07.2021
- - Managed contracts, purchase orders and all financial obligations and expenditures to ensure compliance with company policies and procedures for top five vendors and clients
- - Supervised 2 Finance Analysts
- - Tracked monthly plan expenditures and other funding for multiple departments against allotted budgets and spending plans
- - Directed financial management operations to include daily cash administration, management of current accounts and bank relations
- - Developed and administered monthly budget for the company as a whole and individual departments
- - Analyzed financial obligations and expenditures to ensure compliance with company policies and procedures
- - Monitored budget to ensure funds are spent in effective and efficient manner
- - Reviewed and analyzed financial reports, identified discrepancies and recommended solutions
- - Reviewed financial management and proposed improvements, ensuring financial obligations are met in accordance with company policies and procedures
- - Monitored and reconciled all cash transactions and bank accounts balances
- - Worked with bank representative to ensure any unusual items were investigated
- - Forecasted, monitored and tracked cash flow (weekly, monthly, quarterly)
- - Developed and maintained relationships with top 10 clients and vendors
- - Managed monthly budgets averaging 20MM/month
- - Reconciled and analyzed financial and budgetary documents for inconsistencies
Administrative Officer
Health and Human Service/Assistant Secretary for Preparedness and Response/National Disaster Medical System/Disaster Medical Assistant Team NY-5
03.2019 - 07.2021
- - Recognized as the MVP during a week-long multi-discipline, complex, all-hazards, mass casualty incident exercise at the Center for Domestic Preparedness, Anniston, AL
- - Provided administrative support for assigned Team; implemented policies and procedures; reviewed directives to determine impact
- - Developed recommendations and implemented new or modified guidelines, work processes and operations to improve the effectiveness, efficiency, and timeliness of work processes and information dissemination
- - Supported complex projects including Covid 19 which had nationwide impact and require detailed study, compilation and analysis of facts, development of plans, and extensive coordination with other staff activities prior to presenting plans to the Team Leader for approval
- - Maintained personal deployment readiness during alert periods and deployments
- During steady state, responsible for team readiness in the areas of supply, Human Resources (HR), payroll, travel, and administrative support
- - Onboarded new team members
Finance and Operations Manager
Kepler Group LLC
03.2019 - 05.2021
- - Developed and administer monthly budget for the company as a whole and individual departments
- - Cooperated with HR department to ensure Finance and Operations was compliant
- - Created training and trained employees on new software
- - Analyzed financial obligations and expenditures to ensure compliance with company policies and procedures
- - Tracked monthly expenditures and other funding for multiple departments against allotted budgets and spending plans
- - Reviewed and analyze financial reports, identified discrepancies and recommended solutions
- - Reviewed financial management and proposed improvements, ensuring financial obligations are met in accordance with company policies and procedures
- - Reconciled cash application and disbursements
- - Monitored cash transactions and bank accounts balances
- - Forecasted, monitored and tracked cash flow (weekly, monthly, quarterly)
- - Assisted CFO with project assignments and financial reporting
- - Managed client and vendor relations, and average monthly budgets of 20MM/month
- - Reconciled and analyzed financial, budgetary documents for inconsistencies
- - Audited vendor-client accounts monthly
- - Served as main POC for facilities and internal/external operations inquiries
Senior Finance and Operations Analyst
Kepler Group LLC
03.2014 - 02.2019
- - Analyzed business processes by consulting with departmental personnel to document current work processes and identified program improvement opportunities
- - Coordinated and monitored multiple administrative projects
- - Analyzed a wide variety of administrative problems and identified alternative solutions
- - Assisted the upper management in gathering and distributing data for special reports and presentations
- - Prepared preliminary and final reports and documents for review
- - Effectively communicated with management and employees about changes to procedures
- - Conducted and documented research, analyze administrative data from multiple sources to develop trends, patterns, profiles, studies and estimates
- - Established and maintained effective working relationships with key stakeholders (Amazon, Google, Facebook, Microsoft, American Express)
- - Expanded auditing program for work orders, invoices, and purchase orders
- - Managed time sufficient to meet deadlines, multi-task, and prioritize with limited direction
- - Monitored financial budget approval process
- - Monitored purchase order balances and program obligations
- - Served as the main point of contact for internal and external stakeholders (employees, management, vendors, clients, partners)
- - Tracked monthly expenditures and other funding for different departments against allotted budgets and spending plans
- - Reviewed and proposed improvements in financial management, ensuring financial obligations are met in accordance with company policies
- - Reconciled cash application and disbursements
- - Monitored cash transactions to ensure that bank accounts balances
- - Forecasted, monitored and tracked cash flow (weekly, monthly, quarterly)
- - Received incoming wire transfers, processed outgoing wire transfers
- - Assisted with project assignments and financial reporting
- - Managed client and vendor relations
- - Audited vendor-client accounts monthly
Exercise Unit Intern
New York Emergency Management
01.2018 - 09.2018
- - Assisted in building EOC exercise series for 2018 and 2019
- - Assisted in building Coastal Storm Exercise
- - Assisted in building Transportation Branch Exercise
- - Served as a liaison between the Exercise Unit and GIS Unit in establishing exercise objectives and deliverable
- - Served as a liaison between the Exercise Unit and MIS Unit in establishing exercise objectives and deliverable
- - Provided administrative support for Exercise Unit implementing policies and procedures
- - Supported Command Post Exercises involving the NYPD, FDNY, NYCEM
- - Reviewed training schedules and publications
- - Established administrative reports
- - Assisted in developing training
- - Conducted research and advised on improvements to future exercises
- - Provided Logistical Support during the 2018 National Homeland Security Conference
- - Reviewed and edited Facilitators Training Manual and PPT
Education
Master’s Degree - Public and Environmental Policy
University of Massachusetts Dartmouth
Dartmouth, MABachelor's Degree - Operations Management, Psychology
CUNY Baruch College
New York, NYSkills
- Microsoft Suite (Excel, Word, PPT, Power BI)
- EMPReS – Employee Management, Processing and Recruitment System
- AutoNOA
- DCPDS
- RMS
- FM Certified
- CEFMS
- RMS
Jobrelatedtraining
- FM Certified
- EM/FM Development
- CourseIS000100.b Introduction to Incident Command System
- IS000230.D Fundamentals of Emergency Management
- IS000700.A National Incident Management System (NIMS), An Introduction
- IS000120 An Introduction to Exercises
- L146/HSEEP Homeland Security Exercise Evaluation Program
- MGT - 317 Disaster Management for Public Service TEEX
- MGT - 345 Disaster Management for Electric Power Systems TEEX
- MGT - 343 Disaster Management for Water and Wastewater Utilities TEEX
- MGT - 341 Disaster Preparedness for Hospitals and Healthcare Organizations TEEX
- G-141 Instructional Presentation and Evaluation Skills
Languages
Polish
Full Professional
Timeline
Chief, Financial Management Section, GS-13
US Army Corps of Engineers
05.2024 - Current
Chief, Admin Services Section, GS-13 (120 Day Term)
US Army Corps of Engineers New York District
11.2023 - 02.2024
Budget and Manpower Analyst, GS-12
US Army Corps of Engineers New York District
07.2022 - 05.2024
Budget Analyst, GS-11
US Army Corps of Engineers New York District
07.2021 - 07.2022
Associate Director Finance and Operations
Kepler Group LLC
05.2021 - 07.2021
Administrative Officer
Health and Human Service/Assistant Secretary for Preparedness and Response/National Disaster Medical System/Disaster Medical Assistant Team NY-5
03.2019 - 07.2021
Finance and Operations Manager
Kepler Group LLC
03.2019 - 05.2021
Exercise Unit Intern
New York Emergency Management
01.2018 - 09.2018
Senior Finance and Operations Analyst
Kepler Group LLC
03.2014 - 02.2019
Bachelor's Degree - Operations Management, Psychology
CUNY Baruch College
Master’s Degree - Public and Environmental Policy
University of Massachusetts Dartmouth
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