Summary
Overview
Work History
Education
Skills
Certification
LANGUAGES
Timeline
Generic

ZOHREH KHAJAVI

Falls Church,VA

Summary

Experienced multilingual administrative professional with over 10 years of success supporting executive leadership, managing office operations, and coordinating client and member services in government, nonprofit, and private sectors. Skilled in document management, scheduling, procurement, and staff onboarding with a strong commitment to confidentiality and regulatory compliance. Proficient in QuickBooks Online, payroll systems, and digital office tools with up-to-date knowledge of U.S. administrative standards. Certified Notary Public in Virginia, fluent in English and Farsi with basic knowledge of Arabic. Experienced in working with multicultural teams and international partners. Authorized to work in the U.S. and available for immediate full-time employment.

Overview

15
15
years of professional experience
5
5
Certification

Work History

Office Manager and Administrative Assistant

5 Stars Home Health Care
08.2024 - Current
  • Led the onboarding, orientation, and scheduling process for over 50 staff members, improving operational efficiency and staff retention.
  • Supervised nurses’ activities and schedules, resulting in clearer visibility of their work status and facilitating accurate and timely payments.
  • Coordinated service authorizations and documentation with Medicaid and Managed Care Organizations (MCOs).
  • Maintained secure and compliant records for both staff and clients, in line with HIPAA and healthcare regulations.
  • Identified and resolved 95% of timekeeping discrepancies within 24 hours through proactive system monitoring.
  • Acted as liaison with the payroll team to ensure all employment documentation and hours were properly submitted and processed.
  • Organized and managed administrative resources and internal office processes to effectively support daily operations and prevent workflow disruptions.
  • Provided professional, timely responses to client and staff inquiries, contributing to a high level of service satisfaction

International Business Consultant

Al-Sobhani Trading Co.
03.2022 - 12.2023
  • Developed tailored solutions and built strong relationships with buyers across Europe and the Persian Gulf, resulting in expanded export activities and broader market outreach.
  • Supported cross-border operations and ensured documentation complied with international trade regulations.
  • Facilitated smooth communication and coordination among multicultural project teams, driving efficient execution of international initiatives

Founder & CEO

Association of Peace Reporters
01.2019 - 01.2023
  • Founded and led the only international NGO in Iran exclusively dedicated to empowering journalists to collaborate across political, religious, and cultural divides in pursuit of peace through ethical media engagement.

    Directed all aspects of nonprofit operations, including international coordination, event planning, public outreach, and strategic partnerships.

    Built a diverse membership network of over 100 Iranian journalists representing various political, religious, and cultural backgrounds, and over 100 international journalists from different regions.

    Partnered with the United Nations to implement journalist training initiatives focused on media responsibility, conflict-sensitive reporting, and cross-cultural understanding.

    Developed and executed fundraising campaigns and donor engagement strategies to support the organization’s long-term sustainability.

    Drafted and submitted formal communications to the UNHCR, which were officially read during a UNHCR session, contributing to global dialogue on peace, media freedom, and human rights.

International Advisor

Ministry of Industry, Mine and Trade
01.2021 - 01.2022
  • Launched and led the Ministry’s first International Affairs Office, resulting in expanded engagement with foreign media and the successful initiation of multiple cultural and economic collaborations with international partners.

    Revamped the Ministry’s English-language website and relaunched its Instagram and LinkedIn pages, leading to a rapid increase in foreign audience engagement and outreach.

    Initiated contact with over 30 international news agencies based in Iran, facilitating strategic media partnerships to highlight Iran’s industrial, commercial, and mining capacities.

    Invited foreign media to cover key Ministry activities, increasing international visibility and contributing to global understanding of Iran’s economic sectors.

    Facilitated interviews between foreign journalists and Ministry officials, improving international media access and transparency.

    Organized media tours for foreign news agencies based in Iran to showcase national industrial capabilities, resulting in the production and international publication of documentary films and written features.

    Engaged with foreign embassies to invite their participation in official events, initiatives, and trade exhibitions—efforts that culminated in a formal letter of appreciation from the Ambassador of Japan, recognizing the success of these diplomatic outreach activities.

    Drafted and coordinated official diplomatic communications and contributed to intergovernmental protocol and public diplomacy efforts.

Education

MBA -

Tehran University
Tehran, Iran
07.2022

MA - International Relations

Islamic Azad University
Tehran University
01.2016

Skills

TECHNICAL SKILLS

  • - Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • - SharePoint, SAP
  • - CRM and membership databases
  • - Travel and calendar coordination
  • - Document preparation and filing

ADMINISTRATIVE SKILLS

  • - Office and team support
  • - Recordkeeping and file management
  • - Procurement and expense tracking
  • - Scheduling and logistics
  • - Client and staff communication
  • - Confidential handling of sensitive documents

SOFT SKILLS

  • - Cross-cultural communication
  • - Initiative and problem-solving
  • - Professionalism and discretion
  • - Team collaboration and support

Certification

  • - Letter of Appreciation – Ambassador of Japan in Iran (2022)
  • QuickBooks Online Payroll Certification
    Issued by Intuit / ProAdvisor Academy
    Date Awarded: May 12, 2025 - Credits: 5.5 CPE
  • QuickBooks Online Certification – Level 1
    Issued by: Intuit / ProAdvisor Academy

Date Awarded: May 1, 2025 - Credits: 9 CPE

  • Notary Public – Commonwealth of Virginia
    Issued by: Virginia Secretary of the Commonwealth
    Date: April 2025 - Status: Active



LANGUAGES

- Persian (Native)
- English (Professional working proficiency)
- Arabic (Basic)

Timeline

Office Manager and Administrative Assistant

5 Stars Home Health Care
08.2024 - Current

International Business Consultant

Al-Sobhani Trading Co.
03.2022 - 12.2023

International Advisor

Ministry of Industry, Mine and Trade
01.2021 - 01.2022

Founder & CEO

Association of Peace Reporters
01.2019 - 01.2023

MBA -

Tehran University

MA - International Relations

Islamic Azad University

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