Zoraida Esquilin
Mequon,WI
Summary
Motivated Human Resources Specialist offering several years of experience promoting employee retention through incentive programs and well-researched compensation packages. Well-versed in employment regulations and records management requirements. Tech-savvy individual with advanced knowledge of job-related software.
Overview
8
8
years of professional experience
Work History
Office Administrator and Finance
Robert Half
Milwaukee, WI
02.2024 - Current
Benefits Specialist
Ovation Communities
Milwaukee, WI
02.2023 - 02.2024
- I was in charge of planning, developing, implementing, and evaluating all Ovation benefits (Medical, Dental, Vision, 401k, STD, LTD, Supplemental Insurance, Rewards Program). In 2023 I bought the company over from Fully funded to Self Funded.
- Consult with department supervisors concerning their administrative needs and other related areas, to assist in eliminating/correcting problem areas, and/or improvement of services related to support function.
- Ability to function in a fast-paced office environment, make quick decisions, and solve problems effectively
- Assist staff with payroll software inquiries and training and provided payroll processing support
- Made recommendations to the President of the company concerning all employee benefits.
- Develop and maintain a good working rapport with interdepartmental personnel, to assure that administrative services and activities can be properly maintained to meet the needs of the facility
- Handled all inquiries from participants concerning account balances, distributions, loans.
- Processed benefit enrollment forms, changes, and terminations and COBRA.
- Monitored compliance with federal and state regulations concerning employee benefits.
People and Culture Generalist
Creation Technologies (QPS- Contract)
Oak Creek, WI
08.2022 - 01.2023
- Maintain a professional, customer service-oriented manner within the organization, while supporting the Creation image as per P&C team objectives and policies
- Providing a recruiting strategy and recruitment resources for the company and for individually approved additions to the employee base
- Management and continuous improvement of the new hire orientation process
- Planning, management and administration of Employee Communications Meetings, Employee Recognition Programs and Company wide Employee Events (i.e
- Annual Picnic, Annual Christmas party)
- Maintain Positive relationships with all Creation people through frequent interaction
- Assist P&C Leader with various projects and tasks, as assigned
- Set up new hires and make necessary changes to team member accounts in the Vision and Workday systems
- Handles all door access and creation of employee badges
- Maintain accurate records of team member information.
HR Admin/Club Accountant
RIVER CLUB OF MEQUON
Mequon, WI
07.2021 - 08.2022
- Establish and administer procedures and systems pertaining to financial matters, and HR
- Supervise the staffing, scheduling, training and professional development of department members
- Handles all new hires paperwork, tax forms, new hire orientation, and maintained files
- Biweekly Ceridian payroll
- Healthcare enrollment
- Directly assist the General Manager on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs and internal control
- Develop policies to control and coordinate accounting, auditing, budgets, taxes and records; develop
- Handle all Club member accounting questions
- Maintain office supplies.
Data Entry Specialist III (Great Plains Specialist)
Addev Materials Converting LLC (Contract)
West Allis, WI
12.2020 - 03.2021
- Transferred manufacturing data from Label Trax to Great Plains
- Created BOM's, Routes, Master Travelers, Component Cost, and Sequence Entry
- Updated Prices, Product Numbers and Vendor Maintenance Records
- Restructured Manufacturing Filing System for 2021
- Assisted Finance Dept w/ AP functions in between employees
- Invoice Entry, and Check Run Batching.
Project Coordinator
Uihlein Electric
Brookfield, WI
10.2019 - 03.2020
- Work with project teams to enter and maintain and create data related to new job specifications, quotes, PO's, PCO's, O&M's, scheduling, and other tasks
- Delivering well-coordinated administration of construction projects through management of documentation for RFI's, labor hours, safety training, scope changes, submittals, and procured equipment required.
Financial/HR Administrative Assistant
Muzo Works (Contract)
Drums, PA
08.2019 - 10.2019
- All aspects of Vendor Relations (building strong relationships, maintaining accurate account information, monthly vendor account reconciliation)
- Month end reports and analysis- Sales by Product Detail, Customer Deposits, Raw Material Inventory
- Quarterly financial reports and processing reimbursements
- Creating and updating spreadsheets of daily transactions
- Keep records of invoices and tax payments
- Manage company's liabilities (e.g
- Insurance premium)
- Identify and address account discrepancies
- Participate in payroll processes
- Report on financial projections (e.g
- Liquidity and cash flow)
- Creating and distributing guidelines and FAQ documents about company policies
- Updating company policies and assisting in the hiring process
- Bought the company up to complete OSHA Standards.
Engineering Administrative Assistant/Customer Service
ProtoCam (Contract)
Allentown, PA
08.2018 - 12.2018
- Support Engineering Team
- Responsibilities included preparing grammatically correct correspondence, reports, SAP quote preparation
- General administrative support to VP of Engineering
- Exercises discretion in the handling of confidential material and information
- Responsible for organization and maintenance of department filing system including potentially confidential information
- Manages department communication for manager(s) including mail and email
- Responds to various inquiries for information regarding Prototyping
- Complete meeting minutes in a technical setting
- Manage action item lists for the project team
Office Manager
Architectural Polymers
Palmerton, PA
11.2017 - 08.2018
- Under the direction of the Controller, I am accountable and responsible for providing general support and financial assistance to the President & CEO, General Manager and the Controller in various aspects of the position
- This includes, but not limited to, some accounts payable, accounts receivable, reception, payroll, all office supply purchases, other general and HR administrative duties or special projects as assigned
- OSHA Safety Coordinator and am OSHA Certified (10 Hr General Industry)
- In charge of all office facility maintenance (phone systems, copy and computer equipment, pest control)
- Created and implemented tracking of all company property (mobile phones, laptops, vehicles)
- Catered and setup all company meetings and visitations
- Ordered all company supplies while saving the company $2500 in 2018
- HR Recruitment- Job analysis, Advertise, Screening Applicants, Finalizing employment
- Conducted all new hire orientation and all aspects of new employee paperwork including E-verify and PA New hire reporting online program
- Covered for Finance Dept as needed.
Financial Admin
Architectural Polymers
Palmerton, PA
11.2016 - 11.2017
- Full Cycle Accounts Payable (check runs, coding & entering invoices, maintaining lease and general expense schedules)
- Accounts Receivable
- Record A/R deposits in SAP
- Process credit card payments
- Maintain accounts receivable reports and spreadsheets
- All aspects of Vendor Relations (building strong relationships, maintaining accurate account information, monthly vendor account reconciliation)
- Weekly & Bi-Weekly Payroll
- Prepare weekly and bi-weekly payroll for upload
- Reconcile all payroll-related accounts
- Research payroll information and documentation discrepancies
- Assist managers with payroll related questions.
Tasting Room Attendant/Pourer
Mountainview Vineyard
Stroudsburg, PA
05.2016 - 11.2016
- Greet all visitors to the winery and pour wines for tasting
- Create a memorable experience for the guests
- Describe wines and winery history; answer visitors' questions about wines
- Provide general tourist information
- Handle routine sales transactions which include operating cash registers and accounting of daily sales
- Assist with display and stocking of retail items and wines
- Assist in maintaining cleanliness of facilities
- Assist with hospitality special events as needed
- Represent winery at outside functions as needed
- Acquire and maintain thorough knowledge of winery and its wines
- Preparing food items from our appetizer menu.
Education
Certificate - Baking And Pastry Arts
NY Arts Institute
New York04-2002
Skills
- Training development
- Policies implementation
- Management Development
- Employee Retention
- Pre-Employment Screening
- Recruiting
- HR program development
- Benefits Administration
- Employee Onboarding
- HR services
- HRIS software
Timeline
Office Administrator and Finance
Robert Half
02.2024 - Current
Benefits Specialist
Ovation Communities
02.2023 - 02.2024
People and Culture Generalist
Creation Technologies (QPS- Contract)
08.2022 - 01.2023
HR Admin/Club Accountant
RIVER CLUB OF MEQUON
07.2021 - 08.2022
Data Entry Specialist III (Great Plains Specialist)
Addev Materials Converting LLC (Contract)
12.2020 - 03.2021
Project Coordinator
Uihlein Electric
10.2019 - 03.2020
Financial/HR Administrative Assistant
Muzo Works (Contract)
08.2019 - 10.2019
Engineering Administrative Assistant/Customer Service
ProtoCam (Contract)
08.2018 - 12.2018
Office Manager
Architectural Polymers
11.2017 - 08.2018
Financial Admin
Architectural Polymers
11.2016 - 11.2017
Tasting Room Attendant/Pourer
Mountainview Vineyard
05.2016 - 11.2016
Certificate - Baking And Pastry Arts
NY Arts Institute
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