Alanda Watson
Summary
Dedicated accounts payable professional with solid background managing invoices, purchase orders, tracking expenses, and updating vendor files. Strong attention to detail with a systematic approach to keeping accurate records. Familiar with operating on demanding schedules and maintaining financial controls with little oversight.
Overview
17
17
years of professional experience
Work History
PT- Accounts Payable Clerk
SHI International Corp.
Somerset, NJ
11.2022 - Current
- Resolve invoice rejections by researching purchase order data, adjusting variances and posting reconciled findings
- Effectively communicate discrepancies to sales and purchasing reps requesting approval to update cost, quantity or line items
- Document actions taken in shared file for admin review and follow up
- Assist account reps in replying to vendor emails, routing/uploading invoices to automated invoicing system and train in special ad hoc tasks as needed
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
Accounts Payable Specialist/Payroll
Array Behavioral Care (Robert Half)
Mt. Laurel, NJ
10.2019 - 05.2021
- Managed accounts payable & Bill.com for vendor documents & payment requests
- Processed requests through appropriate application, ensuring approval and accurate general ledger coding
- Issued manual checks to vendors, obtaining CEO signature & routed payments
- Biweekly payroll processed via MS Excel, uploading file into NetSuite
AP Specialist
NFI (Robert Half)
Camden, NJ
11.2018 - 10.2019
- Handled high volume, full cycle AP, applying invoices to PO's for payments as well as general invoices using correct g/l coding
- Reduced late payment penalties by closely monitoring due dates and prioritizing urgent payments.
- Received & applied ACH payments, ran daily reports & reconciled PNC credit card transactions daily
- Collaborated with procurement team to ensure accurate purchase order matching, enhancing overall efficiency in the payment process.
Administrative Assistant
Huen Electric NJ
Columbus, NJ
12.2017 - 09.2018
- Received ‘Field Work Order’ forms to calculate cost of materials, labor of union employees, overhead/profit and tax by job location and union rates
- Created and emailed vendor invoices or proposed change orders based off of field work orders
- Logged & scanned invoices, vendor payments and other documents for file retention
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
AP Specialist
ISSI (Emerson Group)
Maple Shade, NJ
05.2017 - 12.2017
- Entered AP invoices daily for weekly check processing/mailing with approvals
- Admin for employee expense reporting system & AMEX reconciliation monthly
- Paid quarterly sales & use tax for various states
- Reviewed invoices for appropriate documentation and approval prior to payment.
Admin Assistant
St. Mary’s Center for Rehab
Cherry Hill, NJ
09.2016 - 05.2017
- Retrieved approval for AP from facility Administrator to scan/email to corporate for processing
- Reconciled petty cash by update of receipts, calculated cash on hand then requesting check for the variance
- Admin for employee expense reporting system & AMEX reconciliation monthly
- Paid quarterly sales & use tax for various states
Account I/AP Specialist
Lutheran Social Ministries
Burlington, NJ
09.2007 - 11.2015
- Solely responsible for manual entry of AP for upwards of 20 facilities
- Troubleshot & transitioned to paperless system training employees on new processes
- Processed intercompany transactions using appropriate g/l coding and bank accounts
- Cross trained with AR assisting with monthly bank reconciliations, invoice generation & follow up
- Developed recurring vouchers to be paid within a defined period for vendors per contract
- Decreased company liability to vendors by way of adding & verifying debit memos on previously paid invoices
- Prepared & filed yearly tax forms electronically following IRS guidelines
Education
Licensed Real Estate Agent -
Garden State Real Estate Academy
Cherry Hill, NJ04.2021
QB & Microsoft Office Specialist - QuickBooks & Microsoft Office
Merit Training Institute
Mt. Laurel, NJ05.2016
College Credits
Rowan College of Burlington County
Mt. Laurel, NJ01.2010
Skills
- Accounting Principles
- Employee Payroll
- Bookkeeping
- Bank Reconciliation
- Accounts Payable
- General Ledger
Systems
- Microsoft Dynamics AX
- Docuware
- MS Teams
- NetSuite (Oracle)
- Bill.com
- Expensify
- ERequester
- Tallie
- QuickBooks
- Blackbaud
- Sage MAS500
- MAS90
- Point Click Care
- Microsoft Office
- G Suite
Timeline
PT- Accounts Payable Clerk
SHI International Corp.
11.2022 - Current
Accounts Payable Specialist/Payroll
Array Behavioral Care (Robert Half)
10.2019 - 05.2021
AP Specialist
NFI (Robert Half)
11.2018 - 10.2019
Administrative Assistant
Huen Electric NJ
12.2017 - 09.2018
AP Specialist
ISSI (Emerson Group)
05.2017 - 12.2017
Admin Assistant
St. Mary’s Center for Rehab
09.2016 - 05.2017
Account I/AP Specialist
Lutheran Social Ministries
09.2007 - 11.2015
QB & Microsoft Office Specialist - QuickBooks & Microsoft Office
Merit Training Institute
College Credits
Rowan College of Burlington County
Licensed Real Estate Agent -
Garden State Real Estate Academy