Sonia Reyes
Overview
14
14
years of professional experience
Work History
Administrative Assistant II/Finance Technician
Fairfax County Public Schools
04.2024 - Current
- Office manager for the school’s administrative office
- Maintain principals’ calendars
- Coordinate meetings and conferences, scheduling time and place and notifying attendees
- Perform all finance and accounting tasks of the school
- Ensured accurate record-keeping with diligent data entry and database management for vital company information
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions
Student Information Assistant
Fairfax County Public Schools
06.2022 - 04.2024
- Managed enrollment procedures by verifying document accuracy, processing paperwork efficiently, and communicating any discrepancies or missing information as necessary
- Managed a high volume of incoming calls, directing callers to appropriate personnel while maintaining a professional and courteous demeanor
- Support administrators and staff in teacher/student scheduling by performing data entry of students’ classes
- Verifies accuracy and completion of quarterly grading processing
- Audits system information for errors and resolves data issues
Registrar
Arlington Public Schools
10.2021 - 06.2022
- Processed all student enrollments, transfers, withdrawals
- Processed transcripts and distributed to colleges, universities and other institutions or businesses as requested by students/graduates following procedures
- Prepared graduation lists, commencement programs, ordered and prepared diplomas
- Accurately maintained complex data files and prepared reports from files and records
- Analyzed and evaluated grade histories/credits and correctly entered this information into the appropriate data file.
Administrative and Development Specialist
George Mason University
01.2020 - 10.2021
- Provided executive-level administrative support to the Director of Advancement and the Dean’s Administrative Manager
- Independently and professionally responded to written and verbal inquiries and requests from faculty, staff, students, administrators, and individuals and organizations outside the college
- Proactively coordinated scheduling and logistically prepared for meetings, events, official business for internal and external groups, and partners
- Generated development and alumni reports, managed the internal acknowledgment process for development, assisted with gifts processing and served as point person for faculty requests for information
- Processed purchasing, travel authorizations, and reimbursements, food, and beverage transactions, and associated payment requests.
Administrative Assistant
Arlington Public Schools
07.2016 - 01.2020
- Coordinated school administrators' calendar by scheduling meetings
- Managed the special education calendar to meet state deadlines
- Assisted staff and parents in the special education process
- Successfully planned and coordinated school-wide events to benefit teachers, administration, and students.
Special Education Assistant
Arlington Public Schools
08.2015 - 06.2016
- Assisted teachers in the classroom with special needs students by working individually and/or in small groups
- Collaborated and communicated with teachers and assistants to assist students with diverse educational needs to enhance the school experience
- Provided students with one-on-one group assistance to meet goals determined in the students' Individualized Education Plan.
Executive Assistant/Bookkeeper
Mexel USA
05.2010 - 08.2015
- Independently determined daily business priorities
- Maintained administrative and financial calendars to assure timely performance
- Bookkeeping utilizing QuickBooks to effectively record all financial transactions
- Maintained effective and continuous communication with all staff and stakeholders of the company.
Education
Associate of Applied Science - Paralegal
Northern Virginia Community College
Skills
- Bilingual (Spanish)
- Customer Service
- Data Entry
- Office Administration
- Communication
- Time management
- Detail oriented
- Administrative support
- Documentation and Recordkeeping
- Microsoft Office
- Scheduling and calendar management
Timeline
Administrative Assistant II/Finance Technician
Fairfax County Public Schools
04.2024 - Current
Student Information Assistant
Fairfax County Public Schools
06.2022 - 04.2024
Registrar
Arlington Public Schools
10.2021 - 06.2022
Administrative and Development Specialist
George Mason University
01.2020 - 10.2021
Administrative Assistant
Arlington Public Schools
07.2016 - 01.2020
Special Education Assistant
Arlington Public Schools
08.2015 - 06.2016
Executive Assistant/Bookkeeper
Mexel USA
05.2010 - 08.2015
Associate of Applied Science - Paralegal
Northern Virginia Community College
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