A. CRISTINE SHADE
Astoria,OR
Work Preference
Summary
Professional with a strong foundation in payroll processing and compliance, skilled in optimizing workflows and managing competing deadlines. Experience includes training new staff and delivering precise reports, significantly enhancing organizational efficiency and support.
Overview
24
24
years of professional experience
Work History
ACCOUNTANT II
Clatsop County
Astoria, Oregon
10.2022 - Current
- Process vendor invoices for timely payments and accurate record-keeping.
- Reconcile payroll accounts monthly.
- Process payroll for multiple departments as designated using integrated payroll software.
- Collaborate with finance team to ensure compliance with policies and procedures.
- Review expense reports for accuracy and adherence to company guidelines.
- Train new staff on accounts payable procedures and software systems.
- Process credit card requests efficiently and accurately.
- Manage documentation and records for several contractual agreements and amendments.
- Monitor contract timelines to ensure timely renewals and amendments are completed.
- Reconcile retirement payroll accounts monthly.
- Assisted in the preparation of annual budget document
- Assisted in the preparation of annual budget document
PAROLL ACCOUNTANT
City of Astoria
Astoria, Oregon
12.2018 - 10.2022
- Prepared payroll tax filings while maintaining compliance with regulations and deadlines, mitigating risk of penalties.
- Reconcile payroll accounts to ensure correct financial reporting and compliance.
- Manage employee benefits deductions and adjustments within payroll systems.
- Prepared and maintained accurate records and reports of payroll transactions.
- Collaborated with HR to update employee records and resolve discrepancies, ensuring accuracy in payroll processing.
- Assist in the development of payroll procedures to enhance efficiency and accuracy.
- Respond to employee inquiries regarding payroll issues and provide necessary support.
- Compiled data from various sources to prepare monthly financial reports relating to payroll costs.
- Performed year-end activities such as W2s and 1099s processing.
- Conducted audits of vendor invoices for accuracy prior to payment processing.
ADMINISTRATIVE PROFESSIONAL
DE BEAUMONT FOUNDATION
Bethesda, USA
08.2015 - 09.2017
- Coordinate complicated scheduling requests and travel for two busy executives
- Managed day-to-day office processes to ensure smooth operations and effective workflow.
- Delivered administrative support to 10 staff members, enhancing overall team efficiency.
- Coordinated logistics for events and meetings, ensuring all details were arranged.
- Coordinated logistics for fundraising events, contributing to successful local charity initiatives.
- Prepare Board materials, interact with Board members
- Assist COO with operations requests as needed
ADMINISTRATIVE ASSISTANT
THE PEW CHARITABLE TRUSTS
Washington, USA
03.2013 - 08.2015
- Supported director and 12 staff with administrative tasks, enhancing workflow efficiency.
- Coordinate meeting requests, conference room requests and conference calls for multiple staff
- Facilitate travel arrangements for individuals and meeting groups
- Planned and coordinated logistics for events and meetings, ensuring seamless participation.
- Edited and proofread documents to ensure clarity and grammatical accuracy, improving communication.
- PUBLIC CHARITY - PEW CHILDREN'S DENTAL CAMPAIGN
NEWS EDITOR AND ADMINISTRATIVE SUPPORT
AMERICAN FEDERATION OF TEACHERS
Washington, USA
08.2012 - 03.2013
- Managed, prioritized and scheduled workflow of writing content for multiple publications using print and project deadlines
- Gathered, evaluated, researched and wrote content for print and online media
- Authored departmental business letters, publications, news articles and advertisements
- Collaborated in brainstorming meetings with publisher, managing editor, and staff to generate engaging content
- Worked independently requiring decision making with regard to posting calendar events and news
- Manage website updates, schedule Twitter posts
- Provided administrative support to Publisher and Managing Editor
- Coordinated research, writing, and marketing efforts for all aspects of the wine competition
PAYROLL ACCOUNTANT
CLATSOP COUNTY GOVERNMENT
Astoria, USA
07.2002 - 06.2009
- Accountable for managing and processing payroll
- Coordinated payroll processes across twenty government departments to ensure accurate and timely payments
- Maintained compliance with Federal and State employment laws
- Maintained and implemented multiple bargaining contracts and policy provisions
- Managed employee benefits programs, including medical, dental, retirement plans, garnishments, union dues, and charitable contributions, ensuring compliance and support for employee needs
- Reorganized department to eliminate legacy processes, enhancing efficiency and documenting new procedures for continuity
- Created monthly executive departmental fiscal reports
- Worked with annual budget of $2.1 Million
- Department of Central Services - Finance
Education
BACHELOR OF ARTS - writing, grammar and English
Oregon State University
01-2011
ASSOCIATE OF ARTS -
Clatsop Community College
01-2010
Skills
- Project Management
- Process optimization
- Workflow optimization
- Budget management
- Meeting planning
- Presentation development
- Report preparation
- Board reporting
- Policy implementation
- Training
- Team Leadership
- Supervision
- Microsoft Office 365
- Microsoft Outlook
- Teams
- Zoom
- Adobe Acrobat
- Document formatting
- Appointment scheduling
- Expense management
- Scheduling
- Correspondence
- Records Management
- PC/Macintosh
- Computer proficiency
- Efficiency
- Organization
Professional References
- Ariel Moyer, Chief Operating Officer, The de Beaumont Foundation, 7501 Wisconsin Ave., Suite 1310E, Bethesda, MD, 20814, (301) 961-5800, moyer@debeaumont.org
- Jane Koppelman, Research Director, Pew Children's Dental Campaign, 901 E Street NW, Washington, DC, 20004, (202) 540-6808
- Larry Doyle, Deputy Director, Organizing and Field Services, American Federation of Teachers, 555 New Jersey Ave, NW, Washington, DC, 20001, (202) 585-4375, ldoyle@aft.org
- Veronica Russell, Former Managing Editor, Pelican Productions, Inc., (503) 739-0280
- Mike Lynch, CPA, Senior Managing Partner, Moss Adams, LLP, 221 Stewart Avenue, Suite 301, Medford, OR, 97501, (541) 857-1040, Michael.Lynch@MossAdams.com
Timeline
ACCOUNTANT II
Clatsop County
10.2022 - Current
PAROLL ACCOUNTANT
City of Astoria
12.2018 - 10.2022
ADMINISTRATIVE PROFESSIONAL
DE BEAUMONT FOUNDATION
08.2015 - 09.2017
ADMINISTRATIVE ASSISTANT
THE PEW CHARITABLE TRUSTS
03.2013 - 08.2015
NEWS EDITOR AND ADMINISTRATIVE SUPPORT
AMERICAN FEDERATION OF TEACHERS
08.2012 - 03.2013
PAYROLL ACCOUNTANT
CLATSOP COUNTY GOVERNMENT
07.2002 - 06.2009
BACHELOR OF ARTS - writing, grammar and English
Oregon State University
ASSOCIATE OF ARTS -
Clatsop Community College