Open To Work
Adriana Kirkland
Executive Assistant
Frisco,TX
Summary
Experienced Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Expertise in time management, quality execution, and proactive problem-solving ensures anticipation and prompt resolution of needs. Strong verbal and written communication skills, combined with a high level of confidentiality, diplomacy, and integrity, facilitate effective collaboration across teams. Bilingual in English and Spanish, offering exceptional interpersonal skills and a positive demeanor in every interaction.
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
12
12
years of professional experience
Work History
Executive Assistant/Office Manager
Intuitive Health
Plano, TX
11.2025 - Current
- Managed 4 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Increased office efficiency by developing and implementing inventory management system for office supplies.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
Executive Assistant
Toyota Headquarters (Contract Assignment)
Plano
06.2025 - 11.2025
- Support Vice President and two General Managers.
- Coordinated internal department activities fostering engagement, collaboration and professional development.
- Provide administrative assistance for Supply Chain Leaders ensuring seamless operations.
- Manage calendars in several time zones.
- Successfully coordinated travel logistics and expense reports.
- Invoice management and ensure timely payment approvals.
- Manage multiple projects while working independently and being resourceful with minimal supervision.
- Perform other duties assigned, including supporting other departments or Executives as needed.
- Coordinated executive schedules and managed complex travel arrangements to optimize time efficiency.
- Streamlined communication among cross-functional teams, enhancing collaboration and project alignment.
- Screened calls and emails and responded accordingly to support executive correspondence.
Executive Assistant
Sagent
Irving, TX
10.2023 - 11.2024
- Provide administrative support Chief Technology Officer and Chief Information Officer.
- Manage multiple complex calendars in several time zones.
- Travel arrangements – Expense reports using Concur to minimize corporate travel costs.
- Coordinates overall office functions through space scheduling.
- Lead Event planning for over 50+ guests including Senior Leadership Team and colleagues.
- Served as primary point of contact for all IT related inquiries.
- Worked with building security on access badges and approval access for onboarding/outside guests.
- Managed executive calendars, prioritizing appointments and ensuring efficient time management.
- Coordinated travel arrangements, optimizing itineraries to enhance productivity and reduce costs.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Assistant
Conifer Health Solutions (Part of Tenet Healthcare)
Frisco
12.2013 - 10.2023
- Administrative support to the Chief Information Officer and 4 Vice Presidents.
- Manage complex Calendars / meeting requests in multiple time zones.
- Travel arrangements – complex and frequently changing in fast paced environment.
- Process expense reports with focus on Compliance policies.
- Process 50 /month invoices with coding of cost centers, routing for approvals and processing Purchase Order’s.
- Reconcile American Express credit cards and 2.5M invoice.
- Manage distribution lists/contact lists/organization charts.
- Handle multiple tasks simultaneously while meeting deadlines.
- Tenet Care Fund Committee member.
- Developed and maintained filing systems, improving document retrieval and organizational efficiency.
- Drafted correspondence and reports, ensuring clarity and professionalism in communication across departments.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Education
Diploma -
Burlingame High School
Burlingame, CACañada College
San Mateo, CASkills
- Concentric360
- Visio
- Sharepoint
- Word
- Docusign
- Excel
- Ariba
- PowerPoint
- Ramp
- Teams
- SAP Concur
- Zoom
Accomplishments
My Kolbe A Index Assessment results reveal high scores in Strategic Fact Finding and Systematic Follow -Thru. I take charge of my fact finding by seeking details and correcting errors. I act with determination by detecting discrepancies and adjusting procedures.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Assistant/Office Manager
Intuitive Health
11.2025 - Current
Executive Assistant
Toyota Headquarters (Contract Assignment)
06.2025 - 11.2025
Executive Assistant
Sagent
10.2023 - 11.2024
Executive Assistant
Conifer Health Solutions (Part of Tenet Healthcare)
12.2013 - 10.2023
Diploma -
Burlingame High School
Cañada College