ADRIANA ZAMBRANO
MANSFIELD ,TX
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
22
22
years of professional experience
Work History
Senior Administrative Assistant
Bannister Engineering
12.2012 - Current
- Managed electronic records database and handled all file requests.
- Arranged business travel details for company employees per supervisor requirements.
- Coordinated trainings for new team members, overseeing onboarding details.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
- Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
- Acquired proper equipment, refreshments and supplies for meetings.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Ensured smooth daily operations by maintaining office supplies inventory and anticipating needs to avoid stock shortages or delays in projects.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
- Coordinated office activities and public events.
Office Administrative Assistant
DFW Airport (Off-site Position Under URS Corp)
01.2010 - 02.2011
- Prepare all department's computerized graphs, charts and visual presentation aids
- Standardized department filing system so project managers could easily locate information in any filing center, preparing coordinating invoices for project managers
- Responsible for project set up, coordinating with contractors, plan sales, issuing addenda, preparation of contract documents, and bid tabulations.
Senior Executive Administrative Assistant
URS Corporation, An AECOM
01.2008 - 12.2010
- Schedule monthly meetings and handle travel arrangements for project managers; prepare all necessary paperwork
- Make meal and hotel arrangements; process travel expense reports
- Prepare all written correspondence, invoice and administrative reports for department managers
- Track budget and prepare quarterly reports, responsible for assisting with preparing and coordinating monthly progress reports and work descriptions, responsible of maintaining sub-contracts and working with accounts department.
Administrative Assistant
Lopez Garcia Group
04.2004 - 01.2008
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
Front Office Receptionist
Mansfield Independent School District
06.2003 - 06.2004
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Greeted visitors and customers upon arrival, offered assistance, and answered questions to build rapport and retention.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Education
High School Diploma -
St. Augustine High School
Fort Worth, TXTimeline
Senior Administrative Assistant
Bannister Engineering
12.2012 - Current
Office Administrative Assistant
DFW Airport (Off-site Position Under URS Corp)
01.2010 - 02.2011
Senior Executive Administrative Assistant
URS Corporation, An AECOM
01.2008 - 12.2010
Administrative Assistant
Lopez Garcia Group
04.2004 - 01.2008
Front Office Receptionist
Mansfield Independent School District
06.2003 - 06.2004
High School Diploma -
St. Augustine High School
Similar Profiles
Kaitie GrayKaitie Gray
Finance Manager at Bannister Salmon Arm GMCFinance Manager at Bannister Salmon Arm GMC
MORENIKE ADEOYEMORENIKE ADEOYE
Licensed Nursing Home Administrator at BANNISTER CENTER FOR REHAB & NURSINGLicensed Nursing Home Administrator at BANNISTER CENTER FOR REHAB & NURSING
Thi NguyenThi Nguyen
Support Worker at Bannister Technical PTYSupport Worker at Bannister Technical PTY
Brenda MataBrenda Mata
Front Desk Associate at Zen Interventional Wellness Center Pain SpecialistFront Desk Associate at Zen Interventional Wellness Center Pain Specialist
Kahalia SmithKahalia Smith
Intern Case Management at Under 1 RoofIntern Case Management at Under 1 Roof